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Document Controller Jobs (NOW HIRING)

CECO Environmental

Document Controller

Addison, TX · On-site

The Document Controller is responsible for the management, control, and maintenance of company and project-related documents in accordance with organizational policies and compliance standards. This ...

Seatrium

Document Controller

Houston, TX

Proven experience as a Document Controller. * Knowledge of document management systems and software. * Advance experience with Microsoft Project * A high degree of proficiency MS Office Suite ...

CECO Environmental

Document Controller

Addison, TX

The Document Controller is responsible for the management, control, and maintenance of company and project-related documents in accordance with organizational policies and compliance standards. This ...

Last Energy

Document Controller

Austin, TX · On-site

Last Energy is seeking a Document Controller to manage the lifecycle of our licensing, engineering, and project files. The individual will ensure that all licensing submissions, technical drawings ...

PTAG Inc.

Document Controller

Rochester, NY · On-site

$50K/yr

Document Controller - Rochester, NY - ID#6831 Are you ready to make an impact in the Power industry? Join PTAG , a leading Project Management Advisory & Services firm , recognized across North ...

Last Energy

Document Controller

Austin, TX · On-site

Last Energy is seeking a Document Controller to manage the lifecycle of our licensing, engineering, and project files. The individual will ensure that all licensing submissions, technical drawings ...

Last Energy

Document Controller

Austin, TX

Last Energy is seeking a Document Controller to manage the lifecycle of our licensing, engineering, and project files. The individual will ensure that all licensing submissions, technical drawings ...

Cynet Systems

Document Controller

Indianapolis, IN

Maintains controlled document repositories to ensure documents are current, traceable, and readily accessible for operations and inspections. * Tracks, monitors, and reports documentation status ...

Hitachi, Ltd.

Document Controller

Honolulu, HI · On-site

No Hitachi Rail JV (HRH) is looking for an enthusiastic self-motivated Document Controller who thrives in a fast-paced environment. The successful candidate will work out of the Pearl City office and ...

Access Sciences

Document Controller

Hillsboro, OR · On-site

In this role, you will work with a team of Document Controllers to implement and manage document control operations by maintaining and administering document control standards and facilitating the ...

OnQGlobal Inc

Document Controller

Sullivan, IN

Join our team as a Document Controller, and be a part of our journey towards excellence and success! Role Overview Our team is seeking a detail-oriented Document Controller to support a large-scale ...

Seatrium

Document Controller

Houston, TX

Proven experience as a Document Controller. * Knowledge of document management systems and software. * Advance experience with Microsoft Project * A high degree of proficiency MS Office Suite ...

Vertiv Co

Document Controller

Pelzer, SC · On-site

The Document Controller plays a critical role in supporting project execution, quality assurance, and contractual compliance. The Document Controller shall maintain documents such as meeting minutes ...

Ducommun

Document Controller

Everett, WA · On-site

$33.50 - $38.50/hr

Document Controller Who are we? Founded in 1849, Ducommun is the oldest company in California. Starting as a hardware supply store during the California Gold Rush and eventually assisted in the birth ...

OnQGlobalCx

Document Controller

Sullivan, IN · On-site

Join our team as a Document Controller, and be a part of our journey towards excellence and success! Role Overview Our team is seeking a detail-oriented Document Controller to support a large-scale ...

OnQGlobalCx

Document Controller

Sullivan, IN · On-site

Join our team as a Document Controller, and be a part of our journey towards excellence and success! Role Overview Our team is seeking a detail-oriented Document Controller to support a large-scale ...

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How much do document controller jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for document controller in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

Is Document Controller a good career?

A Document Controller is responsible for managing and organizing company documents, ensuring accuracy and accessibility. It is a stable career with opportunities in industries like construction, engineering, and manufacturing, often requiring skills in document management software and attention to detail. Career growth can include supervisory roles or specialization in records management.

What is the difference between Document Controller vs Document Clerk?

AspectDocument ControllerDocument Clerk
CredentialsTypically requires a diploma or degree in administration or related fieldOften requires a high school diploma or equivalent
Work EnvironmentWorks in construction, engineering, or corporate settings managing project documentsWorks in office or administrative settings handling filing and document sorting
Industry UsageCommonly used in construction, oil & gas, engineering industriesUsed across various industries for basic document handling
Search & Comparison IntentOften compared for responsibilities and qualificationsCompared for entry-level administrative tasks

The main difference between a Document Controller and a Document Clerk lies in their responsibilities and required qualifications. Document Controllers manage complex project documentation, ensuring accuracy and compliance, often in technical industries. Document Clerks handle basic filing and document sorting tasks. While both roles involve document management, the Document Controller position requires more specialized knowledge and experience.

What does a Document Controller do?

A Document Controller is responsible for managing, organizing, and maintaining documents for a company or project. They ensure that all documentation is accurate, up-to-date, and easily accessible to authorized personnel. Their duties often include filing, retrieving, distributing documents, and overseeing the implementation of document control procedures to comply with industry standards and regulations. Document Controllers play a crucial role in supporting quality management systems and facilitating effective communication within teams.

What is the role of a Document Controller?

A Document Controller is responsible for managing and maintaining project documents, ensuring they are accurate, organized, and accessible. They often use document management systems and follow established procedures to control document versions, track revisions, and facilitate communication among project teams.

How much does a doc controller make?

A document controller typically earns between $40,000 and $70,000 annually, depending on experience, industry, and location. Salaries can vary based on the complexity of the projects managed and the level of certification or technical skills required.

How does a Document Controller typically collaborate with other departments on large projects?

As a Document Controller, collaboration with various departments is essential, especially on large projects where accurate document management is critical. You will frequently interact with project managers, engineers, and quality assurance teams to ensure that all documentation is up-to-date, properly distributed, and compliant with industry standards. Effective communication skills and attention to detail are vital, as you'll be responsible for maintaining version control and tracking document approvals. This collaborative approach helps prevent miscommunication and ensures that all stakeholders have access to the latest information.

What are the key skills and qualifications needed to thrive as a Document Controller, and why are they important?

To thrive as a Document Controller, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a relevant diploma or certification. Proficiency in document management systems (DMS) like SharePoint or Aconex and an understanding of ISO standards are typically required. Excellent communication, time management, and problem-solving abilities help ensure accuracy and smooth collaboration across teams. These skills are essential for maintaining document integrity, ensuring compliance, and supporting efficient project workflows.

What Does a Document Controller Do?

A document controller is responsible for the organization and management of documents for teams, projects, and companies. As a document controller, your daily duties may include numbering, sorting, filing, and retrieving documentation efficiently and accurately to support a specific project or department. You will need to understand technical terms or jargon associated with your industry or department to maintain, retrieve, and update documents as necessary. You may also take on additional responsibilities based on industry guidelines and specific company needs.

What qualifications do you need to be a Document Controller?

A Document Controller typically needs a high school diploma or equivalent, with many employers preferring an associate's or bachelor's degree in business, administration, or a related field. Relevant skills include proficiency with document management software, strong organizational abilities, and attention to detail; certifications such as Certified Document Controller (CDC) can also enhance job prospects.
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Document Controller jobs near you
Document Controller

Document Controller

CECO Environmental

Addison, TX • On-site

Full-time

Posted 18 days ago

Job description

Job Summary
CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we've been addressing the world's most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you'll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.
We are proud to share that CECO was named one of Newsweek's America's Greatest Companies for 2025 and that Forbes recognized CECO as one of America's Most Successful Small-Cap Companies for 2026, marking our third consecutive year on the Forbes list. CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders.
As part of the CECO Environmental family of brands, Peerless Emissions Control plays a critical role in delivering specialized air solutions that protect both people and the environment. By joining our team, you'll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.
The Document Controller is responsible for the management, control, and maintenance of company and project-related documents in accordance with organizational policies and compliance standards. This role ensures accuracy, quality, and integrity of documentation throughout its lifecycle including creation, review, revision, distribution, and archival. The Document Controller serves as the primary point of contact for internal teams, external partners, auditors, and clients regarding documentation processes, version control, and information governance.
Your Responsibilities Will Be:
  • Maintain and manage all controlled documents, including procedures, drawings, specifications, manuals, reports, and correspondence.
  • Implement and enforce document control processes, templates, naming conventions, approval workflows, and retention standards. Receive, review, log, and distribute incoming and outgoing project documentation through the established document control system (DCS).
  • Ensure accurate version control and prevent use of outdated documents in operations or project execution.
  • Monitor documentation workflows to ensure timely review, approval, and release by responsible stakeholders.
  • Track and report document status, outstanding actions, overdue approvals, and quality compliance issues.
  • Maintain document registers, metadata, audit trails, and distribution matrices.
  • Support teams with generating, revising, formatting, and uploading project documentation.
  • Administer the document management system (SharePoint, Aconex, Procore, Meridian, etc.) and provide first-level user assistance.
  • Conduct regular audits to ensure compliance with document control procedures and company quality management standards.
  • Ensure secure storage and accessibility of documents while protecting confidentiality and restricted access materials.
  • Prepare documentation packages, transmittals, submittals, and records for clients, regulatory agencies, and auditors.
  • Coordinate with engineers, project managers, procurement, HSE, and operations teams to ensure documentation completeness.
  • Support continual improvement initiatives for documentation processes, templates, and digital workflows.

Required Qualifications:
  • 2+ years of experience in document control within engineering, manufacturing, construction, oil & gas, or similar technical environments.
  • Strong proficiency in MS Office Suite (Excel, Word, PowerPoint).
  • Familiarity with file naming conventions, metadata tagging, and document numbering systems.
  • Preferred: Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, SAP, Oracle, or similar platforms.

Licensing or Certifications: N/A
Competencies, Skills & Abilities: To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required.
Knowledge
  • Knowledge of document control standards, best practices, and lifecycle management.
  • Understanding of quality management systems (QMS), recordkeeping requirements, and auditing processes.
  • Awareness of engineering drawings, ISO standards, or construction documentation is a plus.

Skills
  • Organization & Time Management: Ability to manage large volumes of documents and prioritize tasks.
  • Attention to Detail: Ensures accuracy, consistency, and completeness of documentation.
  • Communication: Clear written and verbal communication with cross-functional teams.
  • Technical Aptitude: Ability to quickly learn and administer documentation systems.
  • Analytical Thinking: Tracking, reporting, and identifying gaps or process inefficiencies.

Abilities
  • Ability to work independently and collaboratively under tight deadlines.
  • Ability to understand technical terminology, drawings, and specifications.
  • Strong problem-solving capabilities to resolve documentation discrepancies

Travel Requirements (Requirement): Ability to Travel if required
Work Environment: This position is based at the headquarters located in Dallas, TX. Minimal physical requirements, primarily computer use, and communication via virtual platforms, are necessary. Flexibility to adapt to occasional scheduled video meetings and collaborative tasks is essential.
Physical Demands
Positions in this function typically require standing, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods. Compliance with company attendance standards.
The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job. Compliance with company attendance standards.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

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