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Document Coordinator Jobs (NOW HIRING)

Inteldot

Document Coordinator

Barceloneta, PR · On-site

The selected candidate will be responsible for coordinating the lifecycle of controlled GMP documentation, supporting document review and approval workflows, maintaining document control systems, and ...

Blue Ridge Executive Search

... documentation responsibilities Organizing all required trainings for onboarding process Coordination with the Senior Project Manager for day-to-day activities/ tasls Ensure all disciplines are ...

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How much do document coordinator jobs pay per hour?

As of Jun 11, 2026, the average hourly pay for document coordinator in the United States is $25.78, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $30.77 per hour, depending on experience, location, and employer.

What is the difference between Document Coordinator vs Document Specialist?

AspectDocument CoordinatorDocument Specialist
CredentialsHigh school diploma or equivalent; some roles may require a certification in document managementSimilar credentials; often requires certification in document control or records management
Work EnvironmentOffice settings, corporate or healthcare environmentsOffice settings, industries like healthcare, legal, or engineering
Employer & Industry UsageCommon in corporate, healthcare, legal sectorsUsed in similar industries, often with more technical focus
Primary ResponsibilitiesOrganizing, managing, and maintaining documents; coordinating document flowCreating, reviewing, and ensuring accuracy of documents; technical document control

While both roles involve managing documents, a Document Coordinator primarily focuses on organizing and coordinating document flow within an organization. A Document Specialist often handles more technical aspects, including creating and reviewing documents to ensure accuracy. The roles overlap in credentials and work environment, but differ in scope and technical focus.

What are Document Coordinators?

Document Coordinators are professionals responsible for managing, organizing, and maintaining documents within an organization. They ensure that all documents are accurate, up-to-date, and accessible to authorized personnel. Their duties often include document control, version management, compliance with regulatory standards, and supporting teams with documentation needs. Document Coordinators play a crucial role in industries like healthcare, construction, and pharmaceuticals, where proper documentation is essential for legal and operational purposes.

What are the key skills and qualifications needed to thrive as a Document Coordinator, and why are they important?

To thrive as a Document Coordinator, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by an associate’s or bachelor’s degree in a related field. Familiarity with document management systems (DMS) like SharePoint, proficiency in Microsoft Office Suite, and knowledge of compliance standards are typically required. Excellent communication, time management, and the ability to work collaboratively make someone stand out in this role. These skills ensure accurate document control, regulatory compliance, and efficient workflow within an organization.

How does a Document Coordinator typically collaborate with other departments to ensure document accuracy and compliance?

Document Coordinators frequently work cross-functionally with departments such as Quality Assurance, Regulatory Affairs, and Operations to gather, review, and maintain critical documentation. They are responsible for ensuring that documents adhere to company standards and regulatory requirements, which often involves coordinating revisions, obtaining approvals, and facilitating audits. Effective communication and attention to detail are essential, as the role requires balancing input from multiple stakeholders while meeting strict deadlines. This collaborative environment supports both organizational compliance and efficient workflow.
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Document Coordinator jobs near you
Infographic showing various Document Coordinator job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 68% Full Time, 25% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,623 per year, or $25.8 per hour.

Document Coordinator

Inteldot

Barceloneta, PR • On-site

Full-time

Posted 21 days ago

Job description

Inteldot has over 15 years in the life science industry with allocations a cross Puerto Rico, United Sates, Europe and Japan. This is a great opportunity for one of our leading clients in Puerto Rico.
Employment type: Full time and onsite role
Position Overview
We are seeking an experienced Documentation Coordinator to support documentation management and coordination activities within a Biotech Drug Substance Manufacturing Operation in Barceloneta, Puerto Rico. The selected candidate will be responsible for coordinating the lifecycle of controlled GMP documentation, supporting document review and approval workflows, maintaining document control systems, and ensuring compliance with regulatory and internal quality standards. This role requires strong organizational skills, attention to detail, and the ability to work closely with cross-functional teams including Manufacturing, Quality, Engineering, Validation, and Operations in a fast-paced regulated manufacturing environment.
Key Responsibilities
  • Coordinate the routing, review, approval, issuance, revision, and archival of controlled GMP documentation
  • Manage document lifecycle activities for SOPs, batch records, forms, protocols, reports, and related manufacturing documentation
  • Ensure documentation complies with GMP requirements, FDA regulations, and internal quality standards
  • Support formatting, proofreading, consistency reviews, and document standardization efforts
  • Track document status, due dates, periodic reviews, and approval timelines
  • Collaborate with Subject Matter Experts (SMEs), Technical Writers, Manufacturing personnel, Quality Assurance, and Engineering teams to support documentation updates and implementation activities
  • Maintain accurate records within document management systems and ensure version control compliance
  • Assist with documentation metrics, reporting, and audit readiness activities
  • Support document change control processes and ensure proper documentation traceability
  • Participate in onsite meetings and coordination activities related to manufacturing documentation initiatives
Required Qualifications
  • Associate's or Bachelor's degree in Science, Business Administration, Engineering, or related field preferred
  • Minimum of 2 years of experience supporting document control or documentation coordination activities within biotech, pharmaceutical, medical device, or regulated manufacturing environments
  • Experience handling controlled GMP documentation and document management processes
  • Familiarity with GMP regulations, FDA documentation practices, and quality systems
  • Strong organizational, administrative, and coordination skills
  • Excellent written and verbal communication skills
  • Strong attention to detail and ability to manage multiple priorities simultaneously
  • Proficiency in Microsoft Office applications and electronic document management systems
  • Ability to work independently and collaboratively in a fast-paced manufacturing environment
  • Bilingual (English/Spanish)
Preferred Experience
  • Experience supporting Drug Substance or biologics manufacturing operations
  • Experience with document management systems such as Veeva, TrackWise, MasterControl, or similar platforms
  • Experience supporting audit readiness, remediation, or continuous improvement initiatives
Work Environment
  • Fully onsite position in Barceloneta, Puerto Rico
  • Manufacturing and operational support environment

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