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Document Coordinator Jobs (NOW HIRING)

Job Duck LLC

Document Coordinator

$1.0K - $1.2K/wk

The Document Coordinator is responsible for maintaining the company's Knowledge Base by conducting regular reviews and updates of policy and procedural documentation. This role works closely with the ...

Blue Ridge Executive Search

... documentation responsibilities Organizing all required trainings for onboarding process Coordination with the Senior Project Manager for day-to-day activities/ tasls Ensure all disciplines are ...

Inteldot

Document Coordinator

Barceloneta, PR · On-site

The selected candidate will be responsible for coordinating the lifecycle of controlled GMP documentation, supporting document review and approval workflows, maintaining document control systems, and ...

DOWC

Document Coordinator

Parsippany, NJ · On-site

Role Description Growing insurance administrator has an immediate opening for a Documents Coordinator with a legal, financial/insurance, or automotive background in our northern New Jersey office.

Marmon

Quality Document Coordinator

Seymour, CT

$26 - $30/hr

Multipleshift options Position Summary Coordinates changes to controlled documents, schedule & perform internal assessments and maintain the calibration database. Key Responsibilities * Complies with ...

Airswift

Document Management Coordinator

Houston, TX · On-site

Airswift is looking for a Document Management Coordinator to support a major client in Houston, TX on a 12-month assignment This Document Management Coordinator role offers the opportunity to support ...

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How much do document coordinator jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for document coordinator in the United States is $25.78, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $30.77 per hour, depending on experience, location, and employer.

What is the role of a document coordinator?

A document coordinator manages and organizes company documents, ensuring accuracy, consistency, and proper filing. They often use document management systems and collaborate with teams to maintain document integrity and compliance with organizational standards.

What is the difference between Document Coordinator vs Document Specialist?

AspectDocument CoordinatorDocument Specialist
CredentialsHigh school diploma or equivalent; some roles may require a certification in document managementSimilar credentials; often requires certification in document control or records management
Work EnvironmentOffice settings, corporate or healthcare environmentsOffice settings, industries like healthcare, legal, or engineering
Employer & Industry UsageCommon in corporate, healthcare, legal sectorsUsed in similar industries, often with more technical focus
Primary ResponsibilitiesOrganizing, managing, and maintaining documents; coordinating document flowCreating, reviewing, and ensuring accuracy of documents; technical document control

While both roles involve managing documents, a Document Coordinator primarily focuses on organizing and coordinating document flow within an organization. A Document Specialist often handles more technical aspects, including creating and reviewing documents to ensure accuracy. The roles overlap in credentials and work environment, but differ in scope and technical focus.

What are Document Coordinators?

Document Coordinators are professionals responsible for managing, organizing, and maintaining documents within an organization. They ensure that all documents are accurate, up-to-date, and accessible to authorized personnel. Their duties often include document control, version management, compliance with regulatory standards, and supporting teams with documentation needs. Document Coordinators play a crucial role in industries like healthcare, construction, and pharmaceuticals, where proper documentation is essential for legal and operational purposes.

What are the key skills and qualifications needed to thrive as a Document Coordinator, and why are they important?

To thrive as a Document Coordinator, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by an associate’s or bachelor’s degree in a related field. Familiarity with document management systems (DMS) like SharePoint, proficiency in Microsoft Office Suite, and knowledge of compliance standards are typically required. Excellent communication, time management, and the ability to work collaboratively make someone stand out in this role. These skills ensure accurate document control, regulatory compliance, and efficient workflow within an organization.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators, program coordinators, or operations coordinators, especially in industries like finance, technology, or healthcare. These roles typically require advanced skills, certifications, and experience, and can offer salaries significantly higher than entry-level coordinator positions.

How to become a document coordinator?

To become a document coordinator, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, administration, or a related field. Relevant skills include strong organizational abilities, attention to detail, and proficiency with document management software such as Microsoft Office or specialized tools. Gaining experience through administrative or clerical roles can also help prepare for a document coordinator position.

Is a document controller an entry-level job?

A document controller role is often considered entry-level, especially in industries like construction and engineering, where it involves managing and organizing project documents. However, some positions may require prior experience with document management systems or relevant certifications, depending on the complexity of the projects and company requirements.

How does a Document Coordinator typically collaborate with other departments to ensure document accuracy and compliance?

Document Coordinators frequently work cross-functionally with departments such as Quality Assurance, Regulatory Affairs, and Operations to gather, review, and maintain critical documentation. They are responsible for ensuring that documents adhere to company standards and regulatory requirements, which often involves coordinating revisions, obtaining approvals, and facilitating audits. Effective communication and attention to detail are essential, as the role requires balancing input from multiple stakeholders while meeting strict deadlines. This collaborative environment supports both organizational compliance and efficient workflow.
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Document Coordinator jobs near you

Document Coordinator

Job Duck LLC

Remote

$1.0K - $1.2K/wk

Full-time

Posted yesterday

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!
Job Description:
The Document Coordinator is responsible for maintaining the company's Knowledge Base by conducting regular reviews and updates of policy and procedural documentation. This role works closely with the Process Analysis Team to transform operational knowledge into clear, structured, and accessible documentation that supports standardization and training across the organization.
The Document Coordinator ensures that all documentation is accurate, up to date, and aligned with organizational standards, while also leveraging AI tools to enhance documentation quality, consistency, and efficiency. This role demonstrates strong autonomy and quality ownership by independently producing high-quality knowledge assets, proactively refining content to deliver near-final SOP products that require minimal QA intervention.
In collaboration with UX team members, the Document Coordinator supports effective knowledge dissemination through SharePoint, ensuring that content is easy to find, understand, and apply
Compensation range: $1,050 - $1,200
Responsibilities include, but are not limited to:
• Apply templates, standards, and formatting guidelines consistently
• Partner with the Process Analysis Team to document new or updated processes
• Capture explicit and tacit knowledge from stakeholders and subject matter experts
• Independently produce high-quality knowledge assets requiring minimal QA revisions
• Translate operational workflows into clear and structured documentation
• Conduct scheduled reviews to ensure documentation accuracy, relevance, and completeness
• Initiate and drive documentation conversations to ensure timely information gathering
• Create, update, and maintain formal policy documents and standard operating procedures
• Research and implement tools that enhance documentation efficiency and engagement
• Maintain document categorization, tagging, and version control
• Publish and manage documentation within SharePoint for usability and accessibility
• Use AI tools to support drafting, editing, synthesis, and standardization with human validation
• Gather feedback and continuously improve documentation quality and usability
• Support training and onboarding documentation needs
Requirements:
• High attention to detail and accuracy
• Strong ownership of work quality
• Proactive communication and follow-up
• Ability to interpret and document complex processes
• Information organization and structuring
• Version control and document governance
• Content standardization and consistency
• 2+ years of experience creating and maintaining SOPs, policies, or procedural documentation
• 2+ years of experience working with knowledge management systems, preferably SharePoint or a similar repository
• Bachelor's degree in Technical Writing, Communications, Knowledge Management, Business Administration, or a related field, or equivalent professional experience
• Software and Tools:
• Microsoft 365 Business Standard
• Microsoft SharePoint
• Microsoft Teams
• Microsoft Visio
• Workday
• Zendesk
• AI-assisted writing and research tools such as Microsoft Copilot or similar
Work Shift:
8:30 AM - 5:30 PM [EST][EDT] (United States of America)
Languages:
English, Spanish
Ready to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

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