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Legal Document Assistant - Notary

Roseville, CA · On-site

$25 - $30/hr

Legal Document Asst - Living Trusts / Property Transfers / Business Filings (Roseville) Compensation: $25 - $30 Per Hour DOE - 16-24 Hrs. Per Week to Start. Leading to 32-40 Hours possible for the ...

FBT Gibbons LLP

CMBS Loan Document Assistant

Louisville, KY · On-site

$36K - $44K/yr

We are currently seeking a highly organized CMBS Loan Document Assistant to play a key role in supporting sophisticated commercial lending transactions through the accurate preparation and management ...

BCForward

Legal Document

Phoenix, AZ · On-site

$18.65/hr

Legal Assistant Location: 3003 N Central Ave Phoenix, AZ 85012 Duration : 5+ months Pay Range: $18 ... Documentation * Legal Assistants review court documents in various counties in the State of Arizona ...

Aston Carter

Document Control Assistant

Clackamas, OR · On-site

$24 - $26/hr

Document Control Administrative Assistant This role combines document control and administrative support to ensure the integrity of controlled documents and the smooth operation of a busy project ...

VFP INC

QC Documentation Assistant

Duffield, VA · On-site

$16/hr

... document control practices. Under the direction of the Lead Quality Documentation Specialist and Quality Management, this position learns how to enter and maintain critical parts information ...

Tri-City Group

Document Controls Admin

Cedar Rapids, IA · On-site

Support the Quality team by maintaining documentation required throughout each phase of the project * Assist the QC Manager with processing quality documents, checklists, testing records, and project ...

Tri-City Group

Document Controls Admin

Cedar Rapids, IA · On-site

Support the Quality team by maintaining documentation required throughout each phase of the project * Assist the QC Manager with processing quality documents, checklists, testing records, and project ...

Tri-City Group

Document Controls Admin

Cedar Rapids, IA · On-site

Support the Quality team by maintaining documentation required throughout each phase of the project * Assist the QC Manager with processing quality documents, checklists, testing records, and project ...

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Document Assistant information

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How much do document assistant jobs pay per hour?

As of Aug 4, 2026, the average hourly pay for document assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a legal document assistant?

Becoming a legal document assistant typically requires completing a training program or gaining relevant experience, which can take several months. In California, there are no formal licensing requirements, but applicants often need to demonstrate knowledge of legal procedures and document preparation, sometimes through certification or apprenticeship. The timeline varies based on individual education and experience levels.

What skills do you need to be a document assistant?

A document assistant needs strong organizational skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Good communication skills and the ability to handle confidential information are also important for managing and processing documents efficiently.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What does a document assistant do?

A document assistant helps organize, prepare, and manage documents in an office or administrative setting. They may handle filing, data entry, document formatting, and ensure accuracy and completeness, often using office software like Microsoft Office or document management systems.
What cities are hiring for Document Assistant jobs? Cities with the most Document Assistant job openings:
What are the most commonly searched types of Document jobs? The most popular types of Document jobs are:
What states have the most Document Assistant jobs? States with the most job openings for Document Assistant jobs include:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Jury Document Assistant

Kimball, Tirey & St. John LLP

Los Angeles, CA • Hybrid

$25 - $29/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

We are an established real estate law firm with offices across California. Our firm is looking for a Jury Document Assistant for our Downtown Los Angeles office to join our fast-paced team. If chosen as the successful candidate, you will be responsible for ensuring the efficient and timely production of all pre-trial and post-trial documents in the trial phase of the unlawful detainer process.

About Us:

With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation Range:

$25.00-$29.00/Hourly, DOE

Responsibilities:

  • Draft and e-file pre-trial documents and arrange for service on defendants
  • Provide copies of pre-trial documents, witness lists, and exhibits to clients
  • Merge all trial documents and produce trial binders for attorneys
  • Send answers to clients, follow up with the court to ensure processing of trial requests, and notify clients of the trial date
  • Prepare witness subpoenas and arrange for service
  • Obtain certified copies of documents needed for trial exhibits
  • Ensure pre-trial motions and briefs are drafted, filed, and placed in the trial file
  • E-file pre-trial motions
  • Provide any needed support for jury trials or long bench trials where additional file organization is needed

Qualifications:

We are looking for candidates with the following qualifications:

  • Minimum 1 year of experience as a legal assistant and/or paralegal
  • Preparation of jury trial documents, including jury instructions, exhibit lists, witness lists, and trial binders
  • E-filing experience
  • Ability to work with people of all educational, socioeconomic, and cultural backgrounds who may have differing communication abilities
  • Knowledge of local county court rules and procedures
  • Strong administrative and organizational skills
  • Ability to handle a high volume of workload
  • Strong communication skills
  • High attention to detail with an ability to multi-task
  • Versatile computer skills

The following qualifications are preferred:

  • Experience with ProLaw and LexisNexis
  • ABA-approved paralegal certificate or equivalent

Schedule:

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

The primary responsibilities of this position require that the work be performed at the office full-time. We are not considering remote candidates at this time.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, and disability insurance, 401(k), paid vacation, and sick time.

What employees are saying about working with us:

  • “The people, atmosphere, culture, and work/life balance are great.”
  • “I always feel included, respected, and a part of the team.”
  • “I have been given so many opportunities to grow and have learned so much.”

We are an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

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