ZipRecruiter

Log In

1

Document Assistant Jobs (NOW HIRING)

Pancoast Staffing Services, Inc.

Be Seen First

Legal Document Assistant

Pittsburgh, PA · On-site

$60K - $70K/yr

Pittsburgh area law firm is in need of an experienced Legal/Document Assistant. The selected candidate will be technologically proficient and experienced in producing and managing complex legal ...

FBT Gibbons LLP

Loan Document Assistant

Louisville, KY · On-site

$36K - $44K/yr

We are currently seeking a highly organized Loan Document Assistant to play a key role in supporting sophisticated commercial lending transactions through the accurate preparation and management of ...

Frost Brown Todd

CMBS Loan Document Assistant

Louisville, KY · On-site

$36K - $44K/yr

We are currently seeking a highly organized CMBS Loan Document Assistant to play a key role in supporting sophisticated commercial lending transactions through the accurate preparation and management ...

Wood Plc

Document Control Assistant

Corpus Christi, TX · On-site

Overview / Responsibilities Wood is currently recruiting for a Document Control Assistant with extensive experience in the oil and gas petrochemical industry to support our client in Corpus Christi ...

Dashiell

Document Control Assistant

Houston, TX · On-site

The Document Control Assistant is responsible for providing support services including, but not limited to, receiving and logging of vendor and client documents, document reproduction activities, and ...

next page

Showing results 1-20

All JobsDocument JobsDocument Assistant Jobs

Document Assistant information

See salary details

$10

$21

$31

How much do document assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for document assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a document assistant?

Becoming a document assistant typically requires a high school diploma or equivalent, and on-the-job training is common. The training period can range from a few days to several weeks, depending on the employer and the complexity of tasks involved.

What cities are hiring for Document Assistant jobs?

Cities with the most Document Assistant job openings:

What are the most commonly searched types of Document jobs?

The most popular types of Document jobs are:

What states have the most Document Assistant jobs?

States with the most job openings for Document Assistant jobs include:

Document Assistant jobs near you
Infographic showing various Document Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Legal Document Assistant

Pancoast Staffing Services, Inc.

Pittsburgh, PA • On-site

$60K - $70K/yr

Full-time

Medical, Vision, Retirement, PTO

Posted 5 days ago

Be Seen First

After you apply to this job, you can share why you’re interested to jump to the top of the candidate list.

Job description

Pittsburgh area law firm is in need of an experienced Legal/Document Assistant.  The selected candidate will be technologically proficient and experienced in producing and managing complex legal documents.

Duties to include:

 

  • Create, revise, proofread, format, and finalize corporate agreements, correspondence, and other complex legal documents.
  • Troubleshoot and correct complex documents to include automatic numbering, styles, tables, cross-references, footnotes, Tables of Contents, section/page breaks, page numbering, Track Changes, and redlines.
  • Create, edit, combine, separate, bookmark, link, and redact PDF documents.
  • Prepare and manage document comparisons and redlines.
  • Maintain electronic client and matter files in iManage, including document version control and shared folders.
  • Prepare, send, and track electronic signature packages using DocuSign.
  • Assist with virtual data rooms, including uploading, organizing, and maintaining transaction documents.
  • Assist with transaction-related documents, signature pages, executed agreements, closing materials, and closing sets.
  • Manage attorney calendars, meetings, scheduling, and deadlines.
  • Create and revise Excel spreadsheets and PowerPoint presentations.
  • Provide administrative and overflow support to attorneys and other members as needed.

 

Requirements:

 

  • Previous like legal assistant/secretary experience is preferred.
  • Advanced Microsoft Word skills are a must.  Proficient Excel, PowerPoint and Outlook skills.
  • Strong Adobe Acrobat skills and working experience with iManage and DocuSign is preferred
  • Excellent proofreading, grammar, spelling, punctuation, and formatting skills
  • Ability to prioritize multiple assignments and deadlines in a fast-paced environment.
  • Professional verbal and written communication skills and a professional, service-oriented approach.
  • Ability to maintain the highest level of confidentiality.