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Document Management Assistant Jobs (NOW HIRING)

CACI

Document Management Technician

Knoxville, TN · On-site

Document Management Technician Job Category: Service Contract Act Time Type: Full time Minimum ... S Attorney's Office in Knoxville, TN, to assist with its mission of investigating and prosecuting ...

Bechtel

Document Management Support

Winnemucca, NV · On-site

You will assemble information to support project activities and assist in resolving issues and ... Provide document and/or records management services in accordance with established policies, and ...

Amentum

Document Management Technician

Washington, DC · On-site

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

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Document Management Assistant information

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$29K

$48.4K

$69.5K

How much do document management assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for document management assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What cities are hiring for Document Management Assistant jobs?

Cities with the most Document Management Assistant job openings:

What are the most commonly searched types of Document Management jobs?

The most popular types of Document Management jobs are:

What states have the most Document Management Assistant jobs?

States with the most job openings for Document Management Assistant jobs include:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.

Document Management Specialist

Simpson Thacher and Bartlett LLP

New York, NY • On-site

$90K - $110K/yr

Full-time

Posted 3 days ago

New

Job description

Job Summary & Objectives

The Document Management Specialist plays a key role in advancing the Firm's document management strategy and enhancing the user experience within the iManage document management system. As a member of the Knowledge & Innovation team, this individual partners closely with lawyers, business support teams, Information Governance and IT to optimize how information is organized, secured, managed and accessed across the Firm.

This highly visible, user-focused role combines document management expertise, workspace administration and governance, user engagement and project coordination. The role also supports system enhancements, upgrades, new feature releases and integrations that further strengthen the Firm's document management capabilities. This is an excellent opportunity for a collaborative, service-oriented professional who enjoys problem solving, working directly with users and helping drive innovation in the way the Firm manages and leverages information.

Essential Job Duties & Responsibilities

Platform Administration & Support

  • Provide operational, administrative, and second-tier support for the Firm's iManage document management system and related tools, including those used for workspace generation and ethical walls.

  • Administer and support the iManage environment, including monitoring and managing cloud-based services, troubleshooting issues and coordinating with iManage support.

  • Develop, execute and maintain REST API scripts and other technical solutions to support iManage Cloud administration, data management, workspace governance, reporting, automation, integrations and operational processes.

  • Assist with implementation of system upgrades, new features, and product enhancements, including testing, regression testing, issue tracking and rollout support.

  • Serve as a liaison between business users, IT and vendors to gather requirements, prioritize enhancement requests, coordinate integrations and support projects involving iManage.

  • Track user support requests, identify recurring issues and trends, and work with IT and other stakeholders to resolve root causes, improve support processes and enhance the overall user experience.

User Engagement & Training

  • Promote user adoption by engaging with users, delivering group and individual training, and developing practical communications, presentations and user documentation.

  • Advise attorneys and business services professionals on document management workflows, folder structures, workspace design and organizational best practices that promote consistency, usability, and appropriate security.

  • Analyze usage data and prepare reports regarding document management trends, adoption, and compliance with Firm practices and policies.

Governance & Workspace Management

  • Oversee the structure, integrity and security of iManage workspaces and related document management processes, driving consistency, compliance and operational efficiency.

  • Partner with Information Governance to support matter mobility, document and email filing, records disposition, legal hold activities and other information governance initiatives to ensure compliance with Firm policies and risk-management objectives.

Projects and Enhancements

  • Support other Knowledge & Innovation projects that involve document management or iManage integrations.

  • Other duties as assigned.

Education

  • Bachelor's degree preferred, or 7+ years of experience working in a professional services organization

Skills and Experience

  • Experience working with enterprise document management systems required; significant iManage experience, specifically iManage Cloud, preferred

  • Experience in a large law firm or professional services environment

  • Experience with REST API scripting in a document management or related platform

  • Experience drafting technical documents, training materials, and user communications

  • Experience in a user-facing role, providing guidance and support to drive adoption

  • Experience with backend platform support

  • Strong analytical and problem-solving skills

  • Strong written, verbal, presentation, and interpersonal communication skills

  • Ability to build trust and work effectively with a broad range of stakeholders

  • Ability to work both independently and collaboratively in a team-oriented environment.

  • Strong organizational skills and ability to manage multiple priorities

  • High level of attention to detail and sound judgment

  • Strong Microsoft Office skills required

Salary Information

NY Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.


Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available athttps://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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