ZipRecruiter

Log In

1

Document Management Assistant Jobs (NOW HIRING)

LHH US

Document Management Specialist

Charlotte, NC

$17 - $17.30/hr

Maintain service level expectations for communication and turnaround times * Assist with re-execution of documents when needed and support general mailroom functions * Effectively manage a high ...

LHH US

Document Management Specialist

Charlotte, NC

$17 - $17.30/hr

Maintain service level expectations for communication and turnaround times * Assist with re-execution of documents when needed and support general mailroom functions * Effectively manage a high ...

Pae

Document Management Technician

Washington, DC

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

Amentum

Document Management Technician

Washington, DC · On-site

$21.96/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

Amentum

Document Management Technician

Washington, DC · On-site

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

Protective

Document Management Processor

Birmingham, AL · On-site

$41K/yr

The Document Management Processor ensures swift and accurate processing of department faxes ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

TEEMA

Document Control Administrator

Houston, TX · On-site

$30 - $32/hr

Support continuous improvement initiatives related to document management. * Assist in the development of new document management tools and systems. * Facilitate communication between departments ...

Protective

Document Management Processor

Birmingham, AL · On-site

$41K/yr

The Document Management Processor ensures swift and accurate processing of department faxes ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

next page

Showing results 1-20

All JobsDocument Management Assistant Jobs

Document Management Assistant information

See salary details

$29K

$48.4K

$69.5K

How much do document management assistant jobs pay per year?

As of Jul 5, 2026, the average yearly pay for document management assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What is the role of a management assistant?

A management assistant, often called an administrative or executive assistant, provides administrative support to managers or executives by handling tasks such as scheduling, correspondence, filing, and data entry. They often use office software and organizational skills to ensure smooth daily operations in an office environment.

What are the key skills and qualifications needed to thrive as a Document Management Assistant, and why are they important?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What is a document assistant?

A document management assistant is a professional responsible for organizing, maintaining, and processing company or client documents. They often use document management software, ensure proper filing, and support administrative tasks related to records. Attention to detail and familiarity with office tools are important for this role.

What are some typical daily challenges faced by a Document Management Assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Advanced certifications, technical proficiency, and experience can significantly increase earning potential in these positions.

What are Document Management Assistants?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What is a document management job?

A document management assistant is responsible for organizing, storing, and maintaining company records and files, often using document management software. The role involves ensuring documents are accessible, secure, and properly indexed, supporting efficient information retrieval and compliance with record-keeping policies.
What cities are hiring for Document Management Assistant jobs? Cities with the most Document Management Assistant job openings:
What are the most commonly searched types of Document Management jobs? The most popular types of Document Management jobs are:
What states have the most Document Management Assistant jobs? States with the most job openings for Document Management Assistant jobs include:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 48% Full Time, 45% Part Time, 2% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.

Document Management Specialist

LHH US

Charlotte, NC

$17 - $17.30/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

LHH is seeking a detail-oriented professional to support document management within a fast-paced lending environment for a contract position in Charlotte, NC. This position plays a critical role in ensuring loan documentation is complete, accurate, and compliant throughout the post-funding lifecycle. The ideal candidate is highly organized, technically proficient, and able to manage multiple priorities while delivering excellent service to both internal teams and external partners. This position is fully onsite Monday - Friday in South Charlotte, NC.
Responsibilities:
  • Coordinate with internal teams to ensure loan files are processed accurately and within established timelines after funding
  • Act as a point of contact between closing and post-funding functions to support a smooth transition of loan documentation
  • Monitor and follow up on incoming packages, ensuring timely receipt and tracking of required materials
  • Review loan files for completeness and identify missing or incorrect documentation prior to submission
  • Upload and organize documents within the loan origination system and maintain accurate digital records
  • Handle intake, sorting, scanning, and indexing of incoming documents, including daily mail processing
  • Prepare and ship required documentation to third-party custodians, tracking delivery and maintaining records
  • Research and resolve documentation deficiencies, obtaining corrections or missing items as needed
  • Support audit requirements by ensuring all documentation meets regulatory and internal quality standards
  • Collaborate across departments including sales, processing, underwriting, and funding to maintain workflow efficiency
  • Maintain service level expectations for communication and turnaround times
  • Assist with re-execution of documents when needed and support general mailroom functions
  • Effectively manage a high-volume workload while maintaining strong attention to detail and accuracy
  • Ensure all processes align with applicable federal and state regulations and internal compliance requirements
Qualifications:
  • High school diploma or equivalent required
  • Strong attention to detail with the ability to maintain accuracy in a high-volume environment
  • Excellent communication and interpersonal skills, both written and verbal
  • Proficiency with Microsoft Office tools, particularly Word and Excel
  • Comfortable working with multiple systems and learning new proprietary platforms
  • Ability to prioritize tasks, meet deadlines, and manage competing demands
  • Strong organizational and problem-solving skills
  • Adaptable and able to work effectively in a fast-paced, team-oriented setting
  • Professional demeanor with a customer-focused mindset
  • Ability to handle sensitive information with discretion
Pay Details: $17.00 to $17.30 per hour
Search managed by: Rebecca Stone
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.