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Document Management Assistant Jobs (NOW HIRING)

Pae

Document Management Technician

Washington, DC · On-site

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

Pae

Document Management Technician

Washington, DC · On-site

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

Amentum

Document Management Technician

Washington, DC · On-site

$19.98/hr

Amentum is seeking Document Management Technicians to assist with the the Radiation Exposure Compensation Act (RECA/Downwinders) claims team. The Document Management Technician role is crucial in ...

ARUP

Document Management Spec I

Salt Lake City, UT

May assist with document management system configuration and management. May develop and deliver training related to supported processes. About ARUP : ARUP Laboratories is a national clinical and ...

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Document Management Assistant information

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$29K

$48.4K

$69.5K

How much do document management assistant jobs pay per year?

As of Jun 14, 2026, the average yearly pay for document management assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What is the role of a management assistant?

A management assistant, often called an administrative or executive assistant, provides administrative support to managers or executives by handling tasks such as scheduling, correspondence, filing, and document management. They often use office software and organizational skills to ensure smooth daily operations in an office environment.

What are the key skills and qualifications needed to thrive as a Document Management Assistant, and why are they important?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a Document Management Assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and managing company records and documents. They often use document management software, ensure files are accurate and up-to-date, and support administrative tasks related to record keeping in an office environment.

What does a document control assistant do?

A document control assistant manages and organizes company documents, ensuring they are accurate, up-to-date, and properly stored. They often use document management software, handle filing systems, and support compliance with record-keeping standards.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are Document Management Assistants?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.
What cities are hiring for Document Management Assistant jobs? Cities with the most Document Management Assistant job openings:
What are the most commonly searched types of Document Management jobs? The most popular types of Document Management jobs are:
What states have the most Document Management Assistant jobs? States with the most job openings for Document Management Assistant jobs include:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in the United States as of June 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.

Document Management Assistant

LAWLEY AGENCY, LLC

Buffalo, NY • On-site

$45K - $63K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

Job description

  • Provide administrative support to our Document Management center, which supports all our branches in scanning, downloading insurance information from carrier websites, distribution of emails, routing of faxes and processing of incoming and outgoing mail. (Training is provided)
  • Physical requirements of occasional bending and occasional lifting up to 25lbs
  • This role offers high professional visibility with regular interaction across all levels of the organization, while also serving as a key backup resource to support front desk operations and ensure a seamless office experience
  • Phone handling, greeting and assisting visitors, etc.
  • Expand and grow in your role when supporting miscellaneous duties as requested

Skills / traits that we value for this role:

  • Minimum of 2-3 years experience in a similar or related position
  • High School Diploma or equivalency required, Associates’ Degree preferred
  • Experience with MS Word and Excel as well as windows-based computer programs
  • Experience with scanning equipment and electronic postage equipment is a plus
  • Familiarity with processing of incoming and outgoing mail
  • Incredible attention to detail and organizational skills
  • Ability to work independently and on a team
  • Positive attitude, even in a fast-paced environment
  • A passion to make customers and coworkers feel important and valued
  • Capability to work quickly and efficiently
  • Precise communication skills, even under time constraints

A bit about Lawley!

  • We are not a call center environment
  • We achieve success by building genuine relationships together, with our teams and clients
  • We are a family owned insurance broker (70+ years!)
  • We are deeply committed to the communities we serve and love to get involved
  • We work hard and play hard!!!

Why Lawley?

  • Competitive salary and referral bonuses!
  • Expansive Benefits (Medical, Dental, Vision—and SO many more)
  • 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
  • Company 401K contribution received starting Day 1 (for participants 21+ years old)
  • Educational support, career development, and growth opportunities
  • Job Security (we’ve never had a lay-off, even during the pandemic)
  • Business hours 8am-4:30pm
  • Comfortable, family-oriented culture, with an emphasis on work life balance
  • Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
  • Fulfilling opportunities that align with your career path and our business needs


The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $45,000.00 to $63,250.00.