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Document Management Assistant Jobs in Tennessee (NOW HIRING)

CACI

Document Management Technician

Knoxville, TN · On-site

Document Management Technician Job Category: Service Contract Act Time Type: Full time Minimum ... S Attorney's Office in Knoxville, TN, to assist with its mission of investigating and prosecuting ...

Percheron LLC

Document Specialist

Knoxville, TN · On-site

Verify payment calculations. * Assist Project Manager with special projects as needed. * Produce ... Submit documents for recording to county recorder or clerk offices as dictated by project ...

ZRS Management

Assistant Property Manager

Nashville, TN · On-site

$17.75 - $24.50/hr

... documents have been executed and uploaded. * Ensure that all residents' current and futured ... ValidDriversLicense * 1+ experience in property management or real estate preferred * High school ...

ZRS Management

Assistant Property Manager

Nashville, TN · On-site

$17.75 - $24.50/hr

... documents have been executed and uploaded. * Ensure that all residents' current and futured ... Valid Drivers License * 1+ experience in property management or real estate preferred * High school ...

ZRS Management

Assistant Property Manager

Murfreesboro, TN · On-site

$16.25 - $22.25/hr

... documents have been executed and uploaded. * Ensure that all residents' current and futured ... ValidDriversLicense * 1+ experience in property management or real estate preferred * High school ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Tennessee

Document Management Assistant information

See Tennessee salary details

$26.3K

$43.9K

$63.1K

How much do document management assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for document management assistant in Tennessee is $43,925.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $44,000.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What cities in Tennessee are hiring for Document Management Assistant jobs?

Cities in Tennessee with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $43,925 per year, or $21.1 per hour.

Document Management Specialist

Green Meadows Partners

Knoxville, TN • On-site

$22 - $24/hr

Full-time

Posted 5 days ago

Job description

Position Summary

The Document Management Specialist is responsible for receiving, organizing, processing, and maintaining client documents in a timely and accurate manner. This is a detail-intensive role that supports the firm's accounting and tax teams by ensuring client information is properly scanned, saved, entered, and accessible. The ideal candidate is highly organized, comfortable with high-volume document processing, and consistent in following established procedures.


Key Responsibilities

·       Receive and process incoming client and tax documents delivered electronically and in person.

·       Organize, scan, name, save, and file client documents accurately and in a timely manner.

·       Maintain organized electronic client files and follow established document-management procedures.

·       Review documents for completeness and appropriate placement before routing or filing.

·       Perform accurate client data entry and update client records as needed.

·       Set up new clients in tax software and maintain accurate client information.

·       Assist with client engagement letters and related document tracking as needed.

·       Coordinate with administrative, tax, and accounting team members to ensure documents are available when needed.

·       Help identify missing, incomplete, or improperly filed documentation and follow established procedures for resolution.

·       Maintain confidentiality and exercise care when handling sensitive client and financial information.

·       Support document-management workflow during high-volume and tax-season periods.

·       Provide additional administrative support and perform other duties as assigned.


Qualifications

·       Previous document management, records, data entry, administrative, or professional office experience preferred.

·       Exceptional attention to detail and accuracy.

·       Strong organizational and file-management skills.

·       Ability to work efficiently with a high volume of documents and repetitive processes without sacrificing accuracy.

·       Strong follow-through and ability to manage deadlines and competing priorities.

·       Proficiency with Microsoft Office, including Word, Excel, and Outlook.

·       Comfort learning tax software, document-management systems, and firm-specific technology.

·       Ability to handle confidential client and financial information with discretion.

·       Dependable and punctual with a strong work ethic.

·       Ability to work effectively and collaboratively in a team environment.

·       Experience in an accounting, tax, financial, legal, or other document-intensive professional environment is a plus.