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Document Management Assistant Jobs in Tennessee (NOW HIRING)

CAI

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

The Administrative Assistant is responsible for real-time data entry, document management, record updates, quality reviews, and status tracking to ensure project information remains accurate ...

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Addison Group

Legal Assistant

Nashville, TN · On-site

$65K - $80K/yr

This individual will assist with workflow coordination, technology onboarding, document management, and day-to-day legal administrative tasks while maintaining a high level of professionalism ...

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Showing results 21-40

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Tennessee

Document Management Assistant information

See Tennessee salary details

$26.3K

$43.9K

$63.1K

How much do document management assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for document management assistant in Tennessee is $43,925.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $44,000.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What cities in Tennessee are hiring for Document Management Assistant jobs?

Cities in Tennessee with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $43,925 per year, or $21.1 per hour.

Technical Documentation Specialist

Standard Nuclear, Inc.

Oak Ridge, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Standard Nuclear is fueling America's nuclear renaissance at industrial scale. Our mission is to deliver the essential building blocks of nuclear power-enabling cost-effective, safe, and secure energy for the world.
The Technical Documentation Specialist develops, edits, formats, organizes, and maintains technical and business documentation for Standard Nuclear. This role supports procedures, work instructions, controlled documents, reports, presentations, published materials, and other company documentation used across engineering, manufacturing, quality, business development, and leadership functions.
This position also provides backup support for document control activities, including document formatting, routing, release, version control, metadata updates, records organization, and document management system support. The role helps ensure documents are accurate, professional, properly controlled, easy to find, and aligned with company standards.
The ideal candidate is organized, detail-oriented, strong with written communication, and comfortable working with technical information, controlled documentation, and polished internal or external-facing materials.
RESPONSIBILITIES
Documentation Development & Editing
  • Develop, edit, format, and maintain procedures, work instructions, technical documents, reports, presentations, and supporting materials
  • Work with engineers, operations, quality, and business teams to turn technical input into clear, accurate, usable documentation
  • Review documents for clarity, structure, formatting, grammar, consistency, and completeness
  • Standardize language, formatting, and organization across company documents
  • Support development of templates, style guidance, and document standards

Published & Business Materials
  • Support preparation of polished materials for internal leadership, customers, partners, regulators, investors, or public-facing use
  • Edit and format presentations, project summaries, technical narratives, reports, and other business materials
  • Ensure materials are accurate, professional, consistent with company messaging, and appropriately reviewed before release
  • Coordinate feedback from technical reviewers, leadership, legal, quality, and other stakeholders as needed
  • Maintain strong attention to tone, audience, confidentiality, and technical accuracy

Document Control Support
  • Provide backup support for document control workflows, including document intake, formatting, routing, review, approval, release, and archiving
  • Maintain version control and help ensure current documents are properly organized and accessible
  • Update document metadata, links, naming conventions, document marks, and release information in company systems
  • Support document watermarking, signature routing, finalization, and controlled release processes
  • Assist employees with locating records, accessing documents, and following document control procedures

Records, Systems & Audit Readiness
  • Organize and maintain electronic records in document management systems, SharePoint, and related company systems
  • Ensure documents and records are complete, accurate, retrievable, and audit-ready
  • Support internal and external audits by helping gather, review, and organize requested documentation
  • Maintain document histories, revision records, approvals, and related supporting information
  • Identify gaps, inconsistencies, or outdated information and coordinate updates with document owners

Process Improvement & Coordination
  • Help improve documentation workflows, templates, review processes, and system organization
  • Support cleanup and organization of document libraries, metadata, folder structures, and document tracking tools
  • Coordinate with quality, engineering, operations, business development, legal, leadership, and document control teams to move documents through review and release
  • Track document status, reviewer feedback, action items, and open issues
  • Support special documentation projects, system transitions, and process improvement efforts as assigned

SKILLS & QUALIFICATIONS
  • Bachelor's degree in Communications, English, Business, Technical Communication, Engineering, Science, or a related field; equivalent experience will be considered
  • 2-5 years of experience in documentation, document control, records management, technical communication, proposal support, business documentation, or related work
  • Strong editing, proofreading, formatting, and document organization skills
  • Experience creating or editing procedures, work instructions, technical reports, presentations, published materials, or controlled documents
  • Experience with document management systems, SharePoint, metadata, version control, document routing, or release workflows preferred
  • Ability to work with technical subject matter experts and convert input into clear documentation
  • Strong attention to detail and ability to manage multiple documents, deadlines, reviewers, and priorities
  • Proficiency with Microsoft Office, especially Word, PowerPoint, Excel, Outlook, and SharePoint
  • Experience supporting audits, regulated documentation, quality systems, or controlled records is a plus
  • Experience in nuclear, manufacturing, aerospace, defense, energy, engineering, or another regulated technical environment is a plus

BENEFITS
  • Health, Dental & Vision Insurance
  • Health Savings Account
  • Disability and Life Insurance
  • 401K Plan
  • Paid Time Off, Holidays

WORK ENVIRONMENT
This role is based in Oak Ridge, TN and involves a combination of office-based work and regular interaction with engineering, manufacturing, and quality teams.
The position requires detailed documentation work, coordination across departments, and participation in audits and compliance activities. Occasional time in manufacturing or laboratory environments may be required to ensure documentation accuracy. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.
Standard Nuclear embraces equal opportunity and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.
To conform to U.S. Government export regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

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