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Document Management Assistant Jobs (NOW HIRING)

CarMax, Inc.

Management Assistant

Kenosha, WI · On-site

$15.50 - $23.30/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

Carmax

Management Assistant

Portland, OR

$16.81 - $25.60/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

Carmax

Management Assistant

Milwaukie, OR · On-site

$16.81 - $25.60/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

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Document Management Assistant information

See salary details

$29K

$48.4K

$69.5K

How much do document management assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for document management assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What cities are hiring for Document Management Assistant jobs?

Cities with the most Document Management Assistant job openings:

What are the most commonly searched types of Document Management jobs?

The most popular types of Document Management jobs are:

What states have the most Document Management Assistant jobs?

States with the most job openings for Document Management Assistant jobs include:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.

Management Assistant

CarMax, Inc.

Kenosha, WI • On-site

$15.50 - $23.30/hr

Full-time

PTO

Re-posted 28 days ago

CarMax rating

7.9

Company rating: 7.9 out of 10

Based on 375 frontline employees who took The Breakroom Quiz

38th of 739 rated retailers

Job description

7807 - Kenosha Automall - 8200 120th Ave, Kenosha, Wisconsin, 53142
CarMax, the way your career should be!
Position Overview
As a Management Assistant, you will play a key role in supporting store operations by assisting managers with hiring, onboarding, and orientation processes. As a member of the Business Operations team, this position ensures a seamless experience for job applicants and new associates while also providing exceptional customer service and operational support across sales, auction, and appraisal functions. You'll manage critical administrative tasks such as cash handling, paperwork processing, and system updates, all within a fast-paced, team-oriented environment. Your attention to detail and ability to multitask will help maintain operational excellence and deliver a best-in-class experience for both associates and customers.
Why CarMax?
At CarMax, we are the nation's largest retailer of used cars with stores from coast to coast, and we are still growing. We're rethinking the way people buy cars - and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you're advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
  • Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
  • Facilitate new associate orientation, ensuring timely completion of required documentation and training, and maintaining accurate personnel files.
  • Provide customer service support by greeting customers, answering questions, and assisting with paperwork.
  • Process sales and auction paperwork, including DMV documentation and dealer registration.
  • Handle cash management tasks, including deposits, safe handling, and multiple payment types.
  • Support Business Office operations and mentor new associates as needed.
  • Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Required Qualifications
  • Ability to read, interpret, and accurately transcribe data for record-keeping.
  • Strong organizational skills and attention to detail in a deadline-driven environment.
  • Proficiency in word processing, spreadsheets, and intermediate PC skills.
  • Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
  • Ability to multi-task and prioritize in a fast-paced setting.
  • Maintain confidentiality of records and reports within scope of position.
  • Flexibility to work varied schedules, including nights, weekends, and holidays.

About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation's largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change-sparking ideas, overcoming challenges, and shaping what's next. Join us in creating a better future- for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
$15.50 - $23.30
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
  • To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
  • For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.

Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

What CarMax employees say

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About CarMax

Sourced by ZipRecruiter

CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

Industry

Automobile dealers and finance and insurance

Company size

10,000+ Employees

Headquarters location

Henrico, VA, US

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