Document Management Assistant Jobs (NOW HIRING)

Wolters Kluwer's CLC Division provides compliance and Registered Agent services, helping businesses manage legal and critical communications nationwide. As a Fulfillment Associate, Document Management & Processing , you will support the accurate and timely processing of customer documents/notices, ensuring legal notifications are received, routed, and handled with precision. This entry-level role is an excellent opportunity to begin your career by developing foundational skills in operations, compliance, and customer service within a global organization.

Essential Duties and Responsibilities:

• Receiving legal documents (via process served, certified, regular mail, courier, etc.), sorting, prepping, batching, and scanning documents received

• Reconciliation and balancing to account for all SOP volume received daily

• Interact professionally with process servers, sheriffs, and other individuals delivering legal documents to CLC offices

• Collaborate directly with internal customers to deliver timely and accurate service of process

• Identify issues requiring escalation and route them to the appropriate support or resolution teams

• Utilize internal systems and tools (e.g., ARROW), scanning technologies, and dashboards to process and track work

• Adhere to Service of Process standard operating procedures and compliance requirements

• Consistently meet established productivity, quality, and timeliness performance metrics

Skills:

• Reconciliation and balancing to account for all SOP volume received daily

• Typing a minimum of 30-40 wpm

• Document processing and records management

• Strong attention to detail and accuracy

• Knowledge of Service of Process procedures (preferred)

• Proficiency with scanning equipment and workflow systems

• Ability to learn and navigate internal tools and dashboards

• Problem identification and escalation judgment

• Collaborative teamwork and internal customer service skills

• Time management and ability to meet performance metrics

• Clear verbal communication and professional interpersonal skills

Qualifications:

• High school diploma or equivalent required, additional education in legal/operations workflows or customer service preferred

• Team Office/mail-room experience required.

• Experience in document processing, administrative operations, or records management preferred

• Ability to accurately prepare, scan, and track documents

• Comfort learning and using internal systems, tools, and dashboards

• Strong attention to detail and quality focus

• Ability to meet productivity, quality, and timeliness metrics

• Sound judgment in identifying and escalating issues

• Ability to work indedpendently in a fast-paced and changing environment

• Strong teamwork and internal customer service skills

• Professional communication and time-management abilities

• Ability to lift up to 30 lbs

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you-not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

$30,300.00 - $50,700.00 USD

Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.

Additional Information :

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.

EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.