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Document Management Assistant Jobs (NOW HIRING)

Semiserve

Document Control Assistant

Tyler, TX

We are seeking a Document Control Assistant to support document management and administrative functions at our Client's Tyler, TX office. This is an excellent opportunity for an entry-level or junior ...

Ora

Clinical Document Management Specialist II

$35.50 - $47.75/hr

Prepare and record changes to eTMF documents and confirm changes with legal and compliance management staff. * Assist in the development of document or content classification taxonomies to facilitate ...

Ora

Clinical Document Management Specialist II

New York, NY · On-site

$38 - $51.25/hr

Prepare and record changes to eTMF documents and confirm changes with legal and compliance management staff. * Assist in the development of document or content classification taxonomies to facilitate ...

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Document Management Assistant information

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$29K

$48.4K

$69.5K

How much do document management assistant jobs pay per year?

As of Jun 17, 2026, the average yearly pay for document management assistant in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What is the role of a management assistant?

A management assistant, often called an administrative or executive assistant, provides administrative support to managers or executives by handling tasks such as scheduling, correspondence, filing, and document management. They often use office software and organizational skills to ensure smooth daily operations in an office environment.

What are the key skills and qualifications needed to thrive as a Document Management Assistant, and why are they important?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a Document Management Assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and managing company records and documents. They often use document management software, ensure files are accurate and up-to-date, and support administrative tasks related to record keeping in an office environment.

What does a document control assistant do?

A document control assistant manages and organizes company documents, ensuring they are accurate, up-to-date, and properly stored. They often use document management software, handle filing systems, and support compliance with record-keeping standards.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are Document Management Assistants?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.
What cities are hiring for Document Management Assistant jobs? Cities with the most Document Management Assistant job openings:
What are the most commonly searched types of Document Management jobs? The most popular types of Document Management jobs are:
What states have the most Document Management Assistant jobs? States with the most job openings for Document Management Assistant jobs include:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in the United States as of June 2026, with employment types broken down into 96% Full Time, 3% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.
Fulfillment Associate, Document Management,

Fulfillment Associate, Document Management,

Wolters Kluwer

Dallas, TX

$25K - $42K/mo

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Wolters Kluwer rating

8.8

Company rating: 8.8 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

32nd of 190 rated software companies

Job description

Wolters Kluwer's Financial & Corporate Compliance (FCC) Division provides compliance and Registered Agent services, helping businesses manage legal and critical communications nationwide.

As aFulfillment Associate, Document Management, you will support theaccurateandtimelyprocessing of customer documents/notices, ensuring legal notifications are received, routed, and handled with precision. Thisstarting point role is an excellent opportunity to begin your career by developing foundational skills in operations, compliance, and customer service within a global organization.

In this role, you will report to the Manager, Fulfillment and work from our local office M-F in Dallas, TX.
Essential Duties and Responsibilities:

  • Receive, prepare, batch, and scan documents delivered via multiple methods in CLC's capacity as Registered Agent provider

  • Interact professionally with process servers, sheriffs, and other individuals delivering legal documents to CLC offices

  • Collaborate directly with internal customers to delivertimelyandaccurateservice of process

  • Identifyissues requiring escalation and route them to theappropriate supportor resolution teams

  • Utilize internal systems and tools (e.g., ARROW), scanning technologies, and dashboards to process and track work

  • Adhere to Service of Process standard operating procedures and compliance requirements

  • Consistently meet established productivity, quality, and timeliness performance metrics


Skills:

  • Document processing and records management

  • Strong attention to detail and accuracy

  • Knowledge of Service of Process procedures (preferred)

  • Proficiencywith scanning equipment and workflow systems

  • Ability to learn and navigate internal tools and dashboards

  • Problem identification and escalation judgment

  • Collaborative teamwork and internal customer service skills

  • Time management and ability to meet performance metrics

  • Clear verbal communication and professional interpersonal skills

Qualifications:

  • High school diploma or equivalent required,additionaleducation in legal/operations workflows preferred

  • Experience in document processing, administrative operations, or records management preferred

  • Knowledge of Registered Agent services, Service of Process, and corporate document filings preferred.

  • Ability to accurately prepare, scan, and track documents

  • Comfort learning and using internal systems, tools, and dashboards

  • Strong attention to detail and quality focus

  • Ability to meet productivity, quality, and timeliness metrics

  • Sound judgment inidentifyingand escalating issues

  • Strong teamwork and internal customer service skills

  • Professional communication andtimemanagementabilities

  • Ability tolift upto 30lbs

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you-not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

$25,200.00 - $42,300.00 USD

Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.

Additional Information:

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.

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