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Document Management Assistant Jobs in Texas (NOW HIRING)

TBG | The Bachrach Group

Legal Assistant

Houston, TX · On-site

Maintain electronic and physical case files, including scanning, filing, and document management. * Assist with litigation support tasks, including court filing preparation, docket monitoring, and ...

Airswift

Document Control Coordinator

Houston, TX · On-site

Support consistency of document control processes, training, and procedural enforcement across project teams * Assist with supplier and contractor compliance relating to project document management ...

Hireblazer

Document Controller (EPC)

Houston, TX · On-site

Manage and control engineering, construction, and inspection documentation for large-scale EPC ... * Assist project teams in retrieving controlled documentation as required. * Ensure compliance ...

Stantec

Document Controller

Austin, TX · On-site

... * Assist in onboarding team members on document control procedures and systems * Support audits and quality assurance processes related to document management Your Capabilities and Credentials * 10+ ...

Stantec

Document Controller

Austin, TX · On-site

$80 - $100/hr

... * Assist in onboarding team members on document control procedures and systems * Support audits and quality assurance processes related to document management Your Capabilities and Credentials * 10+ ...

Stantec

Document Controller

Austin, TX · On-site

... * Assist in onboarding team members on document control procedures and systems * Support audits and quality assurance processes related to document management Qualifications Your Capabilities and ...

Audubon Companies

Site Document Controls

Houston, TX · On-site

The Site Document Control assist in maintaining project documentation files consisting of technical ... Serve as primary point of contact for site document management. * Coordinate with home office ...

SSOE, Inc.

Project Management Assistant

Austin, TX · On-site

$55K - $70K/yr

The Project Management Assistant is responsible for managing and maintaining all engineering documents, including engineering drawing packages and transmittals, while ensuring their accuracy, quality ...

SSOE, Inc.

Project Management Assistant

Austin, TX

$55K - $70K/yr

SSOE is seeking an experienced Project Management Assistant to join our team, providing critical ... Maintain and manage comprehensive project documentation, including permits, technical drawings ...

RINA

Lead Document Controller (USA)

Spring, TX · On-site

... * Assist with the Development and Implementation of all necessary Procedures to ensure that Document Management System is carried out at optimum effectiveness. * Filing of project documents and ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Texas

Document Management Assistant information

See Texas salary details

$27K

$45.1K

$64.7K

How much do document management assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for document management assistant in Texas is $45,089.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $45,200.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the most commonly searched types of Document Management jobs in Texas?

The most popular types of Document Management jobs in Texas are:

What cities in Texas are hiring for Document Management Assistant jobs?

Cities in Texas with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 3% Contract, and 1% Nights. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $45,089 per year, or $21.7 per hour.

Document Management Specialist

Abacus Service Corporation

Manor, TX • On-site

Other

Posted 5 days ago

Job description

Position       :                Document Management Specialist

Location     :                 Austin, TX

Client          :                  State of TX

Position id   :                26-04991

Records Management System (RMS)


The Information Technology Services Department (ITS) of the Texas General Land Office (GLO) seeks to identify market-available software solutions for records management systems (RMS) that would assist the agency in streamlining the management and safe keeping of archived physical records.
The GLO requires a reliable and effective records management system to manage nearly 849,000 physical records, streamline high-volume daily file operations, reduce manual administrative effort, and maintain accurate tracking and control throughout the records lifecycle. The agency currently faces several operational challenges in this area:

  • Data integrity and physical chain of custody with data inconsistencies affecting date, location, and file-tracking accuracy;
  • Frequent malfunctions and reliability issues with older bar code scanners;
  • Software incompatibility with newer bar code scanner
  • Frequent system instability disrupts daily operations;
  • No batch cancellation and no bulk creation/import of file records;
  • No automatic home-location setting for new records; and
  • Label printing errors and limitations.

Must-have criteria for the solution:

  1. Label Printing: The solution should print reliable, high-volume batch labels that minimize failed/misaligned prints and wasted label stock and allow staff to efficiently produce labels for daily operations.
  1. File availability validation: The solution should identify the current custody/status of a file and prevent or appropriately manage requests for files that are already checked out.
  2. Bulk request management: Authorized users should be able to select and cancel multiple file requests in a single operation.
  3. Batch record creation: Authorized users should be able to create large numbers of file records through a supported bulk-import mechanism without manually entering individual records
  4. Barcode operations: Barcode Scanners should work consistently and effectively


The GLO currently utilizes software and hardware through Tab FusionRMS. Any proposed solution would need the ability to import pre-existing records from the current solution.

Abacus Service logo

About Abacus Service

Sourced by ZipRecruiter

Abacus Service Corporation was founded in Farmington Hills, Michigan and has grown to become a nationwide presence with offices in 16 locations and two international offices. Through our locations, we have been able to offer our clients cost-effective, quality solutions and services regardless of the geographic coverage. We are MBE and WBE certified nationally and uphold our commitment to diversity by adhering to a philosophy of recruiting employees from diverse backgrounds. Our extensive experience, passion to deliver the best in class solutions,education over matter and dedication to customer service has allowed us to become the preferred workforce ally of our clientele. Since our foundation in 2004, Abacus Service Corporation has embraced its core principles of Trust, Transparency, and Tenacity.

Industry

Recruiting and staffing services

Company size

201 - 500 Employees

Headquarters location

Southfield, MI, US

Year founded

2004

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