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Document Management Assistant Jobs in Texas (NOW HIRING)

Semiserve

Document Control Administrator

Dallas, TX

Prepare weekly and monthly document status reports for project management. * Assist with turnover documentation and preparation of final project record books and closeout packages. * Coordinate with ...

Hireblazer

Document Controller (EPC)

Houston, TX · On-site

Manage and control engineering, construction, and inspection documentation for large-scale EPC ... * Assist project teams in retrieving controlled documentation as required. * Ensure compliance ...

Stantec

Document Controller

Austin, TX · On-site

... * Assist in onboarding team members on document control procedures and systems * Support audits and quality assurance processes related to document management Your Capabilities and Credentials * 10+ ...

Safe Harbor Marinas

Risk Management Assistant

Dallas, TX · On-site

$40K - $47K/yr

Boating Discounts The Risk Management Assistant supports the company's insurance and risk ... Maintain organized files and records for all insurance-related documentation. Collaboration ...

Stantec

Document Controller

Austin, TX · On-site

... * Assist in onboarding team members on document control procedures and systems * Support audits and quality assurance processes related to document management Qualifications Your Capabilities and ...

SAFE HARBOR MARINAS

Risk Management Assistant

Dallas, TX · On-site

$40K - $47K/yr

Boating Discounts The Risk Management Assistant supports the company's insurance and risk ... Maintain organized files and records for all insurance-related documentation. Collaboration ...

RINA

Lead Document Controller (USA)

Spring, TX · On-site

... * Assist with the Development and Implementation of all necessary Procedures to ensure that Document Management System is carried out at optimum effectiveness. * Filing of project documents and ...

Audubon Companies

Site Document Controls

Houston, TX

The Site Document Control assist in maintaining project documentation files consisting of technical ... Serve as primary point of contact for site document management. * Coordinate with home office ...

DPR Construction

Item Management Assistant

Austin, TX · On-site

$41K - $48K/yr

Item Management Assistant OES Equipment, part of the DPR Family of Companies, is a fast-paced ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

Stantec

Senior Document Controller

Houston, TX · On-site

Manage the full lifecycle of project documentation, including receipt, distribution, tracking ... * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

DPR Construction

Item Management Assistant

Houston, TX · On-site

$40K - $46K/yr

Item Management Assistant OES Equipment, part of the DPR Family of Companies, is a fast-paced ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

Stantec

Senior Document Controller

Austin, TX · On-site

Manage the full lifecycle of project documentation, including receipt, distribution, tracking ... * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

Stantec

Senior Document Controller

Austin, TX · On-site

Manage the full lifecycle of project documentation, including receipt, distribution, tracking ... * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Texas

Document Management Assistant information

See Texas salary details

$27K

$45.1K

$64.7K

How much do document management assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for document management assistant in Texas is $45,089.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $45,200.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.
What are the most commonly searched types of Document Management jobs in Texas? The most popular types of Document Management jobs in Texas are:
What cities in Texas are hiring for Document Management Assistant jobs? Cities in Texas with the most Document Management Assistant job openings:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $45,089 per year, or $21.7 per hour.

Document Control Administrator

Semiserve

Dallas, TX

Contractor

Re-posted 17 days ago

Job description

Position Summary
The Document Control Administrator is responsible for managing, tracking, distributing, and maintaining all project documentation for the Wet Gas Scrubber Project. This role ensures that engineering, procurement, construction, quality, and commissioning documents are accurately controlled throughout the project lifecycle in accordance with project procedures, client requirements, and document management standards.
Key Responsibilities
  • Establish and maintain the project's document control system.
  • Receive, log, classify, distribute, and archive all incoming and outgoing project documentation.
  • Maintain document registers, transmittals, revision histories, and document status reports.
  • Ensure all project documents are correctly numbered, formatted, and revision-controlled.
  • Coordinate document reviews and approvals between engineering, procurement, construction, quality, and client representatives.
  • Issue controlled copies of drawings, specifications, procedures, and technical documents to project personnel.
  • Maintain accurate records of Requests for Information (RFIs), submittals, technical queries, and correspondence.
  • Monitor document review cycles and follow up on overdue approvals.
  • Ensure superseded documents are removed from active use and archived appropriately.
  • Support engineering and construction teams by providing timely access to current project documentation.
  • Maintain electronic and hard-copy filing systems in accordance with project procedures.
  • Prepare weekly and monthly document status reports for project management.
  • Assist with turnover documentation and preparation of final project record books and closeout packages.
  • Coordinate with vendors and subcontractors to ensure timely submission of required documentation.
  • Maintain confidentiality and security of project records.
Qualifications
  • Associate degree or equivalent experience in Business Administration, Engineering Support, or a related field.
  • Minimum of 3 years of document control experience on industrial, refinery, oil and gas, petrochemical, or EPC projects.
  • Experience supporting construction or capital projects is preferred.
  • Familiarity with refinery documentation and engineering workflows is an advantage.
Required Skills
  • Strong knowledge of document control principles and revision management.
  • Experience with electronic document management systems (EDMS).
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
  • Experience with systems such as SharePoint, Aconex, Procore, OpenText, or similar document management platforms is preferred.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple priorities in a fast-paced project environment.
  • Effective written and verbal communication skills.
  • Ability to work independently and collaboratively with multidisciplinary teams.
Preferred Experience
  • Experience supporting environmental compliance or emissions control projects.
  • Experience with mechanical, piping, civil, electrical, and instrumentation documentation.
  • Familiarity with turnover packages, as-built documentation, and project closeout processes.
  • Knowledge of quality management documentation, including inspection and test plans (ITPs), material certifications, and quality records.
 
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Education:Employment Type: CONTRACTOR

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