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Document Management Assistant Jobs in Texas (NOW HIRING)

Stantec

Senior Document Controller

San Antonio, TX · On-site

Manage the full lifecycle of project documentation, including receipt, distribution, tracking ... * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

Stantec

Senior Document Controller

Plano, TX · On-site

Manage the full lifecycle of project documentation, including receipt, distribution, tracking ... * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

DPR Construction

Item Management Assistant

Dallas, TX · On-site

$41K - $48K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

DPR Construction

Item Management Assistant

Dallas, TX · On-site

$41K - $48K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

SSOE, Inc.

Project Management Assistant

Austin, TX

$55K - $70K/yr

SSOE is seeking an experienced Project Management Assistant to join our team, providing critical ... Maintain and manage comprehensive project documentation, including permits, technical drawings ...

SSOE, Inc.

Project Management Assistant

Austin, TX · On-site

$55K - $70K/yr

SSOE is seeking an experienced Project Management Assistant to join our team, providing critical ... Maintain and manage comprehensive project documentation, including permits, technical drawings ...

DPR Construction

Item Management Assistant

Houston, TX · On-site

$40K - $46K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

DPR Construction

Item Management Assistant

Austin, TX

$41K - $48K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

DPR Construction

Item Management Assistant

Dallas, TX · On-site

$41K - $48K/yr

... Management Assistant who will maintain and govern item data to support standardized product ... Resolves item data issues through investigation, documentation review, and stakeholder coordination ...

TAD PGS, Inc

Document Specialist

Grand Prairie, TX

$23 - $24/hr

Organize and file electronic records using the Document Manager system according to established procedures * Maintain confidentiality and security of sensitive documents at all times * Assist with ...

TAD PGS, Inc.

Document Specialist

Grand Prairie, TX · On-site

Organize and file electronic records using the Document Manager system according to established procedures * Maintain confidentiality and security of sensitive documents at all times * Assist with ...

Career Site

Document Control Clerk

Cibolo, TX · On-site

$14.50 - $19.50/hr

Manage, track, and store documents and records with electronic and physical filing structures. * Assist the team performing database entries, reports, compiling records, and filing documents ...

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Showing results 21-40

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Texas

Document Management Assistant information

See Texas salary details

$27K

$45.1K

$64.7K

How much do document management assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for document management assistant in Texas is $45,089.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $45,200.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.
What are the most commonly searched types of Document Management jobs in Texas? The most popular types of Document Management jobs in Texas are:
What cities in Texas are hiring for Document Management Assistant jobs? Cities in Texas with the most Document Management Assistant job openings:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $45,089 per year, or $21.7 per hour.

Senior Document Controller

Stantec

San Antonio, TX • On-site

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

Stantec rating

8.4

Company rating: 8.4 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

122nd of 447 rated engineering

Job description

Position Summary
We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
  • Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
  • Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
  • Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
  • Maintain accurate document registers and project records within document management systems.
  • Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
  • Support project teams with document control procedures, workflows, and best practices.
  • Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
  • Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
  • Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
  • Assist with onboarding and mentoring junior document controllers.
  • Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
  • Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
  • Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
  • Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
  • Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
  • Strong understanding of document control principles, revision management, and records management practices.
  • Experience supporting large multidisciplinary engineering or construction projects.
  • Advanced proficiency with Microsoft Office Suite, particularly Excel.
  • Excellent organizational, communication, and time management skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Strong attention to detail and commitment to accuracy and consistency.

Preferred Qualifications
Experience with one or more of the following systems:
  • Aconex (required)
  • Autodesk Construction Cloud (required)
  • SharePoint (required)
  • Procore
  • ProjectWise
  • Bluebeam Revu / Bluebeam Studio
  • e-Builder

Key Competencies
  • Leadership and mentoring
  • Problem solving and critical thinking
  • Customer service orientation
  • Collaboration and teamwork
  • Process improvement mindset
  • Ability to work independently with minimal supervision
  • Strong written and verbal communication skills

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
Primary Location: United States | TX | Austin
Other Locations: United States | TX | San Antonio
Organization: BC-2243 Water-US Delivery
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 28/07/2026 03:07:41
Req ID: 1006765
#additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

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