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Document Management Assistant Jobs in Chicago, IL

SQN Associates, LLC

Document Technician

Chicago, IL · On-site

Scan, index, link and distribute documents in approved project management system(s). * Assist the PM/RE and the Project Team in all matters relative to project documents including the control and ...

Griffin Resources

Executive Assistant

Chicago, IL · On-site

$70K - $90K/yr

... document management. - Assist with team and workplace initiatives, including employee engagement activities and general administrative support. Qualifications - Bachelor's degree preferred in ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Chicago, IL

Document Management Assistant information

See Chicago, IL salary details

$29.9K

$49.9K

$71.6K

How much do document management assistant jobs pay per year?

As of Aug 13, 2026, the average yearly pay for document management assistant in Chicago, IL is $49,855.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $50,000.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.
What are the most commonly searched types of Document Management jobs in Chicago, IL? The most popular types of Document Management jobs in Chicago, IL are:
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $49,855 per year, or $24 per hour.

Document Specialist (Part-TIme)

Ursitti Enterprises LLC

Portage, IN

$19 - $20/hr

Part-time

Re-posted 2 days ago

Job description

Leading Pharmaceutical Manufacturer Requires a Part-Time 1st Shift Document Specialist at their Portage Facility! If you meet the qualifications below, APPLY NOW!

$20.00/Hour


Job Description:

We seek a meticulous and organized Document Specialist to join our client's team in Portage. As a Document Specialist, you will be crucial in managing and maintaining various documents critical to their operations, including regulatory submissions, standard operating procedures (SOPs), clinical trial documents, and other essential records.

Responsibilities:

  • Document Management: Ensure the accurate and timely creation, revision, and maintenance of documents, adhering to established guidelines and regulatory requirements.
  • Quality Control: Perform thorough quality checks on documents to ensure accuracy, consistency, and compliance with internal standards and regulatory guidelines.
  • Document Review: Review documents for completeness, correctness, and clarity, collaborating with relevant stakeholders to address discrepancies or issues.
  • Version Control: Manage document versions effectively, maintaining a clear and organized version history to facilitate tracking and retrieval.
  • Documentation Support: Support various departments by assisting in preparing, formatting, and distributing documents as needed.
  • Training and Compliance: Assist in training employees on document management processes and procedures to ensure compliance with company policies and regulatory standards.
  • Continuous Improvement: Identify opportunities for process improvements and efficiency enhancements within the document management system.

Qualifications:

  • Bachelor's degree or equivalent experience in a relevant field of life sciences, business administration, or related discipline).
  • Previous experience in document management, preferably within the pharmaceutical or healthcare industry.
  • Strong attention to detail and excellent organizational skills, with the ability to effectively manage multiple tasks and priorities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
  • Familiarity with regulatory requirements (e.g., FDA, EMA) and industry standards (e.g., GCP, GMP) preferred.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.