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Document Management Assistant Jobs in Chicago, IL

PROENERGY

V - Document Control Specialist

Chicago, IL · On-site

$60 - $78/hr

Support implementation of the department electronic document management system including the engineering PDM system. * Effectively follow Work Instructions and assist with modifications as required.

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Document Management Assistant information

See Chicago, IL salary details

$29.9K

$49.9K

$71.7K

How much do document management assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for document management assistant in Chicago, IL is $49,895.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $50,000.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the most commonly searched types of Document Management jobs in Chicago, IL?

The most popular types of Document Management jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Document Management Assistant jobs?

Cities near Chicago, IL with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 2% Contract, and 1% Nights. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $49,855 per year, or $24 per hour.

Information Management Assistant

Associated Property Counselors

Palos Heights, IL

$25 - $31/hr

Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

We are seeking a detail-oriented and organized Information Management Assistant to support the collection, organization, maintenance, and processing of company information and records. The successful candidate will help ensure that information is accurate, accessible, and properly maintained while providing administrative support to the team.


Key Responsibilities:

  • Organize, update, and maintain company records and information.
  • Enter and verify data in databases and internal systems.
  • Assist with document management, filing, and record keeping.
  • Review information for accuracy and completeness.
  • Retrieve and provide information when requested by authorized staff.
  • Assist with preparing reports, spreadsheets, and basic documentation.
  • Maintain confidentiality of company and employee information.
  • Support the team with general administrative and information-management tasks.
  • Follow company procedures for storing, handling, and managing information.

Requirements:

  • High school diploma or equivalent; additional education is a plus.
  • Good organizational and time-management skills.
  • Basic computer and Microsoft Office skills.
  • Strong attention to detail and accuracy.
  • Good written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Previous administrative, data entry, or records-management experience is helpful but not required.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

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