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Document Management Assistant Jobs in Chicago, IL

East Lake Management

Assistant Property Manager

Chicago, IL · On-site

$50K - $60K/yr

Key Responsibilities Rent Collection & Delinquency Management * Responsible for collecting monthly ... Maintain organized tenant files, lease documentation, property records, and ensure compliance with ...

Femco, Inc.

Assistant Property Manager

Northbrook, IL · On-site

$27/hr

Position : Assistant Property Manager Company : The Finger Companies Property : The Elaine ... document management systems). Key Responsibilities : * Maintaining accurate and confidential ...

Trueline

Litigation Legal Assistant

Chicago, IL · On-site

$70K - $100K/yr

Maintain and organize electronic case files using document management software * Review court ... Process time entries, assist with billing, expense reports, and accounts receivable activities

Trueline

Litigation Legal Assistant

Chicago, IL

$70K - $100K/yr

Maintain and organize electronic case files using document management software * Review court ... Process time entries, assist with billing, expense reports, and accounts receivable activities

Trueline

Litigation Legal Assistant

Chicago, IL · On-site

$70K - $100K/yr

Maintain and organize electronic case files using document management software * Review court ... Process time entries, assist with billing, expense reports, and accounts receivable activities

Addison Group

Administrative Assistant

Chicago, IL · On-site

$22 - $25/hr

Administrative Assistant Industry: Real Estate Location : Chicago, IL Assignment Type: Temp-to-Hire ... This position plays a key role in managing files, coordinating legal documentation, tracking ...

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Showing results 21-40

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Chicago, IL

Document Management Assistant information

See Chicago, IL salary details

$29.9K

$49.9K

$71.7K

How much do document management assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for document management assistant in Chicago, IL is $49,895.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,300.00 and $50,000.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the most commonly searched types of Document Management jobs in Chicago, IL?

The most popular types of Document Management jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Document Management Assistant jobs?

Cities near Chicago, IL with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 2% Contract, and 1% Nights. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $49,855 per year, or $24 per hour.

Assistant Property Manager (5TMSP)

5T Management

Chicago, IL • On-site

$45K - $53K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Job description

Location: Assigned CHA Community
Reports To: Property Manager
Salary: $45,000 -- $53,000
Who We Are
5T Management Service Provider is a values-driven property management company dedicated to delivering exceptional housing and services at Chicago Housing Authority communities across Chicago. We operate with an owner-operator mindset: every community we manage is treated with the same care, discipline, and pride we would bring to a property we own ourselves. Our team members are the foundation of that standard.
About the Role
The Assistant Property Manager supports the day-to-day operations of a CHA community managed by Five T Management Service Provider. This role is responsible for accurate administrative execution, resident service, compliance support, and operational coordination. You will help ensure CHA, HUD, and Fair Housing requirements are met while contributing to a professional, responsive, and well-run community.
The ideal candidate is dependable, organized, and service-oriented -- someone who takes pride in delivering a high-quality living experience for residents while maintaining strong operational standards and building readiness for expanded responsibility.
Key Responsibilities
  • Assist with leasing functions including processing applications, certifications, recertifications, lease renewals, and move-in activities.
  • Maintain accurate resident files and ensure all documentation is compliant with CHA, HUD, and Fair Housing requirements and audit-ready at all times.
  • Process and post rent payments accurately and timely in Yardi. Prepare delinquency documentation, notices, and repayment agreements.
  • Log and route resident service requests and work orders. Track status and follow up to support timely completion by maintenance staff.
  • Prepare and distribute resident communications including newsletters, notices, and meeting materials.
  • Coordinate inspections, audits, and re-exams. Ensure data accuracy in Yardi and CHA systems.
  • Assist with vendor scheduling, invoice processing, and administrative support for the Property Manager.
  • Support preparation of weekly and monthly reports for CHA and Portfolio Management.
  • Respond to resident inquiries and concerns promptly, professionally, and with care. Escalate complex issues to the Property Manager as needed.
  • Conduct property tours and follow up with prospective residents as directed.

Qualifications
  • Minimum 2 years of property management, leasing, or affordable housing experience.
  • Working knowledge of CHA, HUD, LIHTC, or Fair Housing programs preferred.
  • Illinois Leasing License required or ability to obtain within 6 months.
  • Proficiency in Yardi Voyager and Microsoft Office Suite.
  • Strong organizational, communication, and customer service skills.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Prior experience in CHA or public housing environments preferred.
  • Industry certifications (COS, LIHTC, or equivalent) preferred.

Why Work With Us
At Five T Management Service Provider, our success starts with our people. We foster a collaborative, high-performance culture where every team member is empowered to contribute, learn, and grow. We take pride in managing each property like it's our own and making a meaningful impact in the communities we serve.
We offer:
  • Competitive compensation
  • Medical, dental, and vision insurance
  • 401(k) retirement plan
  • Paid time off

If you take pride in your work, value strong relationships, and want to be part of a team that's making Chicago communities better every day, we want to meet you.
Apply today and help us build stronger communities, one resident at a time.

Apply