ZipRecruiter

Log In

1

Document Management Assistant Jobs in Arizona (NOW HIRING)

Stantec

Document Controller

Chandler, AZ · On-site

Manage and track Requests for Information (RFIs) and other project correspondence * Assist with project start-up and close-out activities, including document handover packages * Act as a PM Framework ...

K2services

Document Services Supervisor

Phoenix, AZ

Provide direct supervision to the team and assist with performance management related duties ... Document and promote best practices * Help develop and maintain principal user profiles * Test and ...

K2services

Document Services Supervisor

Phoenix, AZ · On-site

Provide direct supervision to the team and assist with performance management related duties ... Document and promote best practices * Help develop and maintain principal user profiles * Test and ...

next page

Showing results 1-20

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Arizona

Document Management Assistant information

See Arizona salary details

$27K

$45.1K

$64.8K

How much do document management assistant jobs pay per year?

As of Aug 24, 2026, the average yearly pay for document management assistant in Arizona is $45,100.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $45,200.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What cities in Arizona are hiring for Document Management Assistant jobs?

Cities in Arizona with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 2% Temporary, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $45,100 per year, or $21.7 per hour.

Business Assistant & Document Control

Sasol

Tucson, AZ • On-site

Full-time

Re-posted 8 days ago

Job description

A job at Sasol is a career made by you, with purpose, development opportunities, benefits to support every stage of life and a working culture that embraces flexibility, diversity, and inclusion. Learn more.
Purpose of Job
The Business Assistant and Document Control Specialist serve as a key administrative and document management resource for the Tucson site. This position supports site leadership through administrative coordination, document and records controls, management system support, security administration, and employee engagement activities.
Key Accountabilities
• Provides administrative support to site leadership, including scheduling, reporting, and meeting coordination.
• Collaborates with coworkers in Administration, Corporate Affairs, and Human Resources across multiple locations to support business operations and organizational initiatives.
• Maintains inventory of office supplies.
• Prepares and distributes routine correspondence, meeting minutes, reports, and memoranda based on established guidelines and instructions.
• Maintains records to support the Quality Management, Safety, Health, Environmental, and Security Systems.
• Serves as the process owner for document and records control systems, ensuring employees are trained on document control requirements and maintaining site awareness of document management processes
• Supports continuous improvement initiatives to optimize plant safety, productivity, quality, and operational performance.
• Supports the site security program by managing visitor access, maintaining visitor logs, ensuring compliance with site access, and verifying visitor adherence to personal protective equipment (PPE) requirements before entering lab/process areas.
• Monitors participation in the POWER Safety Observation Program and prepares related reports for site leadership.
• Owns the planning and execution of employee engagement and recognition events
Formal Education/ Work Experience
• High School Diploma or equivalent with 5+ years of relevant experience in office administration, document controls, customer service, or related administrative functions
• Bachelor's or Associated Degree in Business Administration or a related field with 2+ years of relevant experience in office administration, document controls, customer service, or related administrative functions
Required Personal and Professional Skills
• Effective communication skills both oral and written- proficiency in native-level English.
• ISO and Responsible Care Management System (RCMS) program knowledge.
• Strong organizational and interpersonal skills.
• Self-motivated and ability to work with little supervision.
• Advanced Microsoft 365 skills- (Outlook, Teams, Word, Excel, PowerPoint). Working knowledge of SAP preferred.
• Ability to leverage AI tools and technologies to improve productivity, efficiency, and work quality is a plus.
Sasol (USA) Corporation is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to race, color, religion, creed, age, sex, sexual orientation, gender identity, pregnancy, national origin, disability or protected veteran status, as well as any other characteristic protected by applicable law, regulation or local ordinance. For more information about your rights under the law, see http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
Sasol treats work-authorized job applicants equally in recruiting and hiring without regard to their citizenship status or national origin unless required by law, regulation, executive order, government contract, or determination by the Attorney General. Please note Sasol will not sponsor, obtain, and/or petition for temporary visa status (for example, E, F-1, H-1, H-2, L, B, J, or TN) for candidates for this position and/or personnel hired for this position.

Apply