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Document Assistant Jobs in New York (NOW HIRING)

Luster National

Document Control Lead

New York, NY · Hybrid

$45 - $67/hr

Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents. * Assist with standardization and ...

Luster National

Document Control Lead

New York, NY · On-site

$45 - $67/hr

Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents. * Assist with standardization and ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

New

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

New

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

Primary Responsibilities: * Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence.

Della Infotech Inc.

Be Seen First

Documentation Control & Training Administrator

Piscataway, NJ · On-site

$24 - $26/hr

... document reviewers and approvers, verifying active system permissions prior to initiating routing workflows. Issue communications to inform relevant teams of newly approved documents. Assist with day ...

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Document Assistant information

See New York salary details

$11

$23

$33

How much do document assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for document assistant in New York is $23.77, according to ZipRecruiter salary data. Most workers in this role earn between $18.94 and $27.36 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a document assistant?

Becoming a document assistant typically requires a high school diploma or equivalent, and on-the-job training is common. The training period can range from a few days to several weeks, depending on the employer and the complexity of tasks involved.

What are the most commonly searched types of Document jobs in New York?

The most popular types of Document jobs in New York are:

Document Assistant jobs near you
Infographic showing various Document Assistant job openings in New York as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,452 per year, or $23.8 per hour.

Legal Assistant I Document Specialist

The Salvation Army Eastern Territory

West Nyack, NY

$26.92 - $29.12/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Salvation Army rating

6.0

Company rating: 6.0 out of 10

Based on 364 frontline employees who took The Breakroom Quiz

597th of 781 rated non-profit organizations

Job description

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.

Reporting to the Estates Supervisor, the Document Specialist is responsible for the completion and preparation of documents for signatures by the authorized signatories and appropriate corporate personnel of The Salvation Army and the regular review of financial statements received from various financial institutions.

This position requires approximately 35 hours of work per week and is onsite at our Eastern Territorial Headquarters in West Nyack, NY.  


  • Review all incoming documents pertaining to legacies, process and prepare same for signature, include required attachments, and if needed, notarize same once executed by appropriate corporate personnel.
  • Correct and/or recreate documents received from various financial institutions and/or from the Commands.
  • Make phone calls to ensure submission of required and accurate information and follow-up with representatives of various financial institutions if necessary.
  • Review bank statements (paper and electronic) for estates and third party trust distributions.
  • Verify third party trusts are entered in the Estates Database.
  • Review third party trust bank statements (paper and electronic) in conjunction with annual fiscal year-end reports.
  • Notarize documents as required for submission.
  • In the absence of Estates Specialist, retrieve incoming mail and process outgoing mail.
  • Obtain closed estate information from the Document Management Department and Archives, as needed.
  • Assist the Secretary and Assistant Legal Secretary and Estates Supervisor as requested to maintain the smooth flow of information both within and outside the Legal Department.

  •  Associate's Degree
  • 1-3 years of related experience
  • Must be able to function within a team environment.
  • Needs working knowledge of legal procedures, legal documents, and bank/financial statements.
  • Must be or willing to become a New York State Notary Public.
  • Must have an exceptionally keen eye for details.
  • This position requires proficiency with Microsoft Office, Lotus Notes, Adobe Acrobat, and familiarity with the use of multi-functional printers.
  • This position requires adaptability and flexibility to learn and use department databases.

What We Offer:

  • Generous Medical, Dental, Vision Benefits
  • TSA paid Life Insurance for Employees
  • Additional life insurance options for employees
  • On-site cafeteria
  • Paid Time Off – Vacation, Sick, Personal days
  • 403(b) retirement savings plan
  • Non-contributory Pension Plan
  • Professional Development
  • Free, on-site Fitness Center
  • Federal holidays
  • Opportunities to give back and support our communities

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

What Salvation Army employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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