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Document Administrative Jobs (NOW HIRING)

Martin Marietta

Doc Admin

Waynesville, NC

$16.50 - $22.25/hr

A Document Administrative Associate is a professional who maintains organized and updated documents for a business using document management software, uploading documents, obtaining documents, and ...

Martin Marietta

Doc Admin

Waynesville, NC · On-site

$16.50 - $22.25/hr

A Document Administrative Associate is a professional who maintains organized and updated documents for a business using document management software, uploading documents, obtaining documents, and ...

MinistryHub

Chief Administrative Officer

Wheaton, IL · On-site

Help evaluate, improve, and document administrative processes so the organization can operate with greater consistency and effectiveness. * Bring strong technology proficiency to the role, including ...

Martin Marietta Materials

Doc Admin

Waynesville, NC · On-site

$16.50 - $22.25/hr

A Document Administrative Associate is a professional who maintains organized and updated documents for a business using document management software, uploading documents, obtaining documents, and ...

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How much do document administrative jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for document administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a document administrative?

Document Administrative professionals are responsible for managing, organizing, and maintaining a company's documents and records. Their duties often include filing, data entry, document retrieval, and ensuring that all paperwork complies with legal and organizational standards. They may also handle document security, updates, and archiving, supporting smooth business operations and information accessibility. By keeping records accurate and up-to-date, they play a crucial role in supporting various departments within an organization.

What are the key skills and qualifications needed to thrive as a document administrative?

To thrive as a Document Administrator, you need strong organizational skills, attention to detail, and proficiency in document management practices, usually supported by a relevant diploma or administrative experience. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes industry-specific software is typically required. Excellent communication, time management, and problem-solving abilities help someone excel in coordinating and maintaining accurate records. These skills ensure efficient document handling, compliance, and seamless information flow within an organization.

What are some common challenges faced by document administrative professionals, and how can they be effectively managed?

Document Administrative professionals often face challenges such as managing large volumes of paperwork, ensuring data accuracy, and maintaining strict confidentiality. Staying organized with digital document management systems and implementing version control protocols can help streamline workflows and reduce errors. Regular communication with team members and ongoing training on compliance standards also play a vital role in efficiently handling sensitive information and adapting to evolving office technologies.

What is the difference between Document Administrative vs Data Entry Clerk?

AspectDocument AdministrativeData Entry Clerk
Required CredentialsHigh school diploma, administrative or office certificationsHigh school diploma, basic computer skills
Work EnvironmentOffice settings, administrative departmentsData centers, offices, remote options
Employer & Industry UsageBusinesses, government agencies, legal firmsHealthcare, finance, retail sectors
Common Search & ComparisonOften compared for administrative support rolesFocused on data input and management

Document Administrative roles involve managing and organizing documents, ensuring proper filing, and supporting administrative tasks. Data Entry Clerks primarily focus on inputting data into systems with accuracy and speed. While both roles require attention to detail and computer skills, Document Administrative positions often encompass broader administrative responsibilities, whereas Data Entry Clerks specialize in data management tasks.

What are popular job titles related to Document Administrative jobs?

For Document Administrative jobs, the most frequently searched job titles are:

Infographic showing various Document Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Mortgage Final Document Administrative Specialist

Elkhorn, NE

Charter West Bank
Commercial Banking • 51 - 200 employees
Learn more about Charter West Bankexternal

$44K - $59K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Job description

Mortgage Final Document Administrative Specialist
At CharterWest Bank, we believe in helping our customers achieve their dream of homeownership with compassion and support. We are seeking a Mortgage Final Document Administrative Specialist to join our team at our Elkhorn, NE location. This individual will play a crucial role in ensuring that all final mortgage documents are accurately processed and filed in a timely manner.

Benefits:
• Medical, dental, and vision insurance
• Life and disability insurance
• 401(k) program
• Paid Time Off (PTO)

Responsibilities:
Office Administration
• Manage office inventory by tracking, ordering, and organizing supplies.
• Greet visitors and clients arriving at the front desk.
• Coordinate office vendors for equipment maintenance and shredding services.
• Prepare outgoing mail including certified mail, FedEx, and UPS shipments.
• Maintain shared office spaces like conference rooms and the breakroom.
Final Documents Management
• Review recorded mortgages and deeds of trust for accuracy from county offices.
• Track title policies and ensure final policies match loan terms.
• Obtain missing documents from title companies, escrow agents, and internal staff.
• Organize collateral files to send to investors or the warehouse bank.
Post-Closing Audits
• Fix errors quickly by contacting the closing agent or borrower for corrections.
System Updates
• Update loan systems with current file statuses and tracking dates.
• Answer emails and phone calls from title companies and investors.
• Sort incoming mail and match physical or digital documents to the correct loan files.

Qualifications:
• Previous experience in mortgage processing or administration
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Good computer skills to use loan databases and office software
• Ability to work efficiently in a fast-paced environment
• High school diploma or equivalent
CharterWest Bank is an Equal Opportunity Employer.


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