ZipRecruiter

Log In

1

Document Assistant Jobs in Minnesota (NOW HIRING)

H2O Innovation Inc.

Document Specialist

Anoka, MN · On-site

$60K - $70K/yr

Identify and resolve inconsistencies, duplicates, or outdated documents; * Assist in the migration of documents from legacy systems to the new electronic quality system platform; * Support the design ...

Westport Properties

Executive Assistant

Bloomington, MN · On-site

$21 - $24/hr

Maintain and organize HOA records, contracts, and compliance documents * Assist with budget tracking, invoice processing, and financial reporting support * Manage incoming calls, emails, and ...

Westport Properties

Executive Assistant

Bloomington, MN · On-site

$21 - $24/hr

Maintain and organize HOA records, contracts, and compliance documents * Assist with budget tracking, invoice processing, and financial reporting support * Manage incoming calls, emails, and ...

next page

Showing results 1-20

All JobsDocument JobsDocument Assistant JobsDocument Assistant Jobs in Minnesota

Document Assistant information

See Minnesota salary details

$10

$21

$30

How much do document assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for document assistant in Minnesota is $21.28, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $24.47 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a document assistant?

Becoming a document assistant typically requires a high school diploma or equivalent, and on-the-job training is common. The training period can range from a few days to several weeks, depending on the employer and the complexity of tasks involved.

What are the most commonly searched types of Document jobs in Minnesota?

The most popular types of Document jobs in Minnesota are:

What cities in Minnesota are hiring for Document Assistant jobs?

Cities in Minnesota with the most Document Assistant job openings:

Document Assistant jobs near you
Infographic showing various Document Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,271 per year, or $21.3 per hour.

Document Specialist

Anoka, MN • On-site

H2O Innovation Inc.
501 - 1,000 employees
Learn more about H2O Innovation Inc.external

$60K - $70K/yr

Full-time

Dental, Vision, Retirement, PTO

Re-posted 14 days ago

H2O Innovation rating

7.5

Company rating: 7.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

H2O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H2O.

H2O innovation is looking for a Document Specialist who will bring a positive mindset and a strong desire to support their colleagues. This individual will thrive in collaborative settings, consistently deliver high-quality documentation, and become a trusted resource within the team. With a sharp eye for detail and a proactive approach, they will contribute to maintaining clarity and consistency across documents while fostering a culture of teamwork and continuous improvement.

The Benefits

Overall remuneration including:

  • Profit sharing bonus program
  • Group Insurance plan including dental, vision & telemedicine;
  • 401K plan with employer's contribution;
  • Three (3) weeks of paid vacation per year;
  • Twelve (12) paid wellness days per year.

The Day-to-Day

  • Lead the documentation system globally including integration of sites to the system, as well as on going use by existing users;
  • Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records;
  • Track revisions and maintain document history logs in compliance with regulatory and ISO requirements;
  • Ensure documents meet company formatting, version control, and template standards before release or update;
  • Identify and resolve inconsistencies, duplicates, or outdated documents;
  • Assist in the migration of documents from legacy systems to the new electronic quality system platform;
  • Support the design, development, and improvement of quality system processes;
  • Provide user training, guidance, and support during system and process rollouts;
  • Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation;
  • Participate in support of the learning management system as it relates to quality training and competency requirements;
  • Support internal and external audits by providing timely access to documentation;
  • Prepare reports and metrics related to document control performance and compliance;
  • Participate in Corrective Action, NCR, and continuous improvement initiatives;
  • Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform;
  • Contribute to change management activities to support adoption of new systems, processes, and documentations standards;

The Skills We Are Looking for

  • Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms;
  • Relevant experience in document control, quality systems platforms;
  • Knowledge of ISO 9001;
  • Willingness to travel up to 20%, mainly for key projects and onboarding of new sites and users (higher during the first year of transition);
  • Keen interest in supporting colleagues in different projects;
  • Hands-on experience in continuous improvement;
  • Strong attention to detail and compliance in documentation; 
  • Ability to manage multiple priorities;
  • Knowledge of change management strategies;
  • Willingness to travel if necessary for important projects;
  • Experience with system migrations and process improvements (Asset);
  • Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset);
  • Prior experience in manufacturing, engineering, or a regulated industry (asset).

What H2O Innovation employees say

Pay

Hours and flexibility

Workplace

Get the full story on Breakroom