ZipRecruiter

Log In

1

Document Assistant Jobs in Minnesota (NOW HIRING)

LE GROUPE AXXYS

Operations Assistant

Saint Paul, MN · On-site

Compliance documentation * Submittals * Daily logs * Project closeout documentation * Assist with the development, documentation, and maintenance of company policies, procedures, and process manuals.

LE GROUPE AXXYS

Operations Assistant

Saint Paul, MN

Compliance documentation * Submittals * Daily logs * Project closeout documentation * Assist with the development, documentation, and maintenance of company policies, procedures, and process manuals.

LE GROUPE AXXYS

Operations Assistant

Eagan, MN · On-site

Perform weekly project audits to ensure required documentation is complete and up to date, including:ContractsCompliance documentationSubmittalsDaily logsProject closeout documentation Assist with ...

Sofidel

HR Assistant

Duluth, MN · On-site

$16.70/hr

Support in maintaining employee personnel documents, benefit records, and required legal documents. * Assist in executing disciplinary actions as needed under the guidance of local HR management.

SOFIDEL

HR Assistant

Duluth, MN · On-site

$16.70/hr

Support in maintaining employee personnel documents, benefit records, and required legal documents. * Assist in executing disciplinary actions as needed under the guidance of local HR management.

Sourcewell

Part-time Community Education Assistant

Staples, MN · On-site

$14.75 - $19/hr

Prepare program rosters, attendance lists, and other administrative documents. * Assist with marketing and promotion through flyers, newsletters, social media, and the district website. * Coordinate ...

Sourcewell

Part-time Community Education Assistant

Menahga, MN · On-site

$15.50 - $19.75/hr

Prepare program rosters, attendance lists, and other administrative documents. * Assist with marketing and promotion through flyers, newsletters, social media, and the district website. * Coordinate ...

previous pagenext page

Showing results 21-40

All JobsDocument JobsDocument Assistant JobsDocument Assistant Jobs in Minnesota

Document Assistant information

See Minnesota salary details

$10

$21

$30

How much do document assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for document assistant in Minnesota is $21.28, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $24.47 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a legal document assistant?

Becoming a legal document assistant typically requires completing a training program or gaining relevant experience, which can take several months. In California, there are no formal licensing requirements, but applicants often need to demonstrate knowledge of legal procedures and document preparation, sometimes through certification or apprenticeship. The timeline varies based on individual education and experience levels.

What skills do you need to be a document assistant?

A document assistant needs strong organizational skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Good communication skills and the ability to handle confidential information are also important for managing and processing documents efficiently.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What does a document assistant do?

A document assistant helps organize, prepare, and manage documents in an office or administrative setting. They may handle filing, data entry, document formatting, and ensure accuracy and completeness, often using office software like Microsoft Office or document management systems.
What are the most commonly searched types of Document jobs in Minnesota? The most popular types of Document jobs in Minnesota are:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,271 per year, or $21.3 per hour.

Operations Assistant

LE GROUPE AXXYS

Saint Paul, MN • On-site

Full-time

Medical, Dental, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Axxys Group – Minnesota - USA

Who are we?

As a leader in the construction industry, at Axxys Group we thrive to provide exceptional service from Coast to Coast across Canada & the USA. Since our beginnings in 1998, we have built our reputation on reliability & quality.

At Axxys we take pride in having a highly people-oriented culture. We have the well-being of our employees and the Excellence in our services as main objectives.

We work hard into maintaining a trustworthy relationship with our customers where we always take our engagements to the next level and invest all the necessary effort and devotion to preserve our reputation of “Always delivering projects on time, on budget”!

To know more about who we are at what we did and have a sneak peek on our projects and our team of great talents, please visit at our Facebook page, and website by clicking on the icons below or on the links!

www.axxyssconstruction.com

Axxys Construction Group: Overview | LinkedIn

Axxys Construction | Facebook

What about you?

Are you an organized, detail-oriented individual who enjoys supporting teams and improving operational efficiency?

Are you looking for a new opportunity where you can grow your career within a company that values collaboration, initiative, and continuous improvement? Do you want to be part of a growing construction organization where your contribution directly supports the success of our projects and teams?

Reporting to both the Director of Conduction and Operations Manager, the Operations Assistant plays an important role in supporting Axxys’ daily operations by ensuring efficient processes, maintaining accurate documentation, coordinating information between departments, and providing administrative support to our project and field teams.

The ideal candidate is proactive, adaptable, and comfortable managing multiple priorities in a fast-paced construction environment.

Here is your chance.

Job Description

What does your day-to-day with us look like?

  • Research and maintain licensing and registration requirements for municipalities in which the company operates.
  • Track all business licenses and permits, including renewal dates, and coordinate renewals, registrations, and closures in collaboration with the Accounting Department.
  • Generate and distribute bi-weekly project Profit & Loss (P&L) reports.
  • Provide administrative and operational support to the Director of Project Management and the Project Management team.
  • Perform weekly project audits to ensure required documentation is complete and up to date, including:
    • Contracts
    • Compliance documentation
    • Submittals
    • Daily logs
    • Project closeout documentation
  • Assist with the development, documentation, and maintenance of company policies, procedures, and process manuals.
  • Serve as backup support for Assistant Project Managers (APMs) as needed.
  • Coordinate with the Accounts Receivable team to ensure miscellaneous and smaller projects are billed accurately and in a timely manner.
  • Assist with preparing and distributing internal communications, including policy updates, process changes, reminders, and other departmental announcements.
  • Support special projects and strategic initiatives as assigned by the Director of Project Management.
  • Monitor and organize the Director of Project Management's email, filing correspondence and identifying items that do not require direct action while escalating those that do.
  • Provide general administrative and project coordination support to facilitate efficient project execution and departmental operations.
  • Support the organization, implementation, and improvement of operational processes and procedures.
  • Assist with preparing and maintaining accurate records, reports, spreadsheets, and documentation related to company operations.
  • Organize meetings, prepare materials, take meeting notes, and follow up on action items when required.
  • Support communication and coordination with vendors, suppliers, and external partners.
  • Help maintain strong vendor relationships through timely communication and follow-ups.
  • Provide administrative support to project teams to facilitate smooth project execution.
  • Assist with collecting, organizing, and distributing project-related information and documentation.
  • Support communication between office and field teams to ensure alignment and efficient workflows.
  • Assist with employees onboarding by preparing documentation, coordinating resources, and supporting company procedures.
  • Collaborate with various departments, including Project Management, Field Operations, Finance, and Human Resources.
  • Communicate process updates and procedural reminders to Project Managers and coordinate with relevant stakeholders to support proper project close-outs.
  • Assist in overseeing day-to-day operations of Assistant Project Managers as well as Operations and Administrative assistants.
  • Assist with tracking purchase orders, invoices, receipts, and operational documentation.
  • Identify opportunities to improve processes and recommend solutions to increase operational efficiency.
  • Perform other related tasks as required.

What do you need to ensure Excellence in your role?

  • College diploma or bachelor’s degree in administration, operations management, business, accounting, or a related field (an asset).
  • Minimum of 5 to 7 years of experience in an administrative, operations, coordination, or similar support role.
  • Experience in the construction industry or a project-based environment is considered an asset.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent attention to detail and accuracy when handling documentation and data.
  • Strong written and verbal communication skills.
  • Excellent interpersonal skills and ability to collaborate with employees at all levels of the organization.
  • Strong problem-solving skills with the ability to identify issues and propose solutions.
  • Ability to work independently, take initiative, and adapt to changing priorities.
  • Bilingualism (French and English) is considered an asset.
  • Excellent working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

What will you get in return?

Having our employees at heart, at Axxys we are constantly working to offer the best for our team members and their families.

What’s in it for you:

  • Competitive Salary
  • Group Insurance Plan, including medical and dental benefits with a generous contribution from the employer
  • 401k matching after one year od service
  • 2 sick / 1 personal day per year
  • 3 Weeks of vacation
  • Free parking assigned to you on day 1
  • Free coffee and tea
  • Yearly performance and salary reviews
  • Early departure on Fridays during summer
  • Social events
  • Flexible working hours
  • Engaging culture and a very friendly and supportive team

EQUAL OPPORTUNITY

We support the principle of equal employment opportunity and encourage qualified candidates. Only selected candidates will be contacted.


PI4c28da2733b7-25405-41215385