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Document Assistant Jobs (NOW HIRING)

STV

Document Controls Specialist

Mount Pleasant, WI · On-site

$75K - $86K/yr

Prepare transmittals, distribute documents, and retrieve documents. * Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of ...

WELDFIT

Document Control Specialist

Houston, TX

... * Assist in ISO 9001 audits by providing access to relevant documentation and answering queries regarding document management practices. * Regularly review the document control process for ...

WELDFIT

Document Control Specialist

Houston, TX · On-site

... * Assist in ISO 9001 audits by providing access to relevant documentation and answering queries regarding document management practices. * Regularly review the document control process for ...

Clayens US LLC

Document Control

Greeneville, TN · On-site

$18.50 - $21/hr

Assists with record and data collection activities. * Assist with PPAP documentation completion ... * Assist with material compliance documentation such as conflict mineral reporting. * Assist and ...

Steigerwaldt

Document Specialist

Tomahawk, WI

Prepare and reproduce easements and other documents * Assist Supervisor and team with assigned aspects of projects * Compose internal and external correspondence as directed * Perform project-related ...

Percheron LLC

Document Supervisor

Katy, TX · On-site

Keep all files organized and updated. * Assist the Project Manager with special projects as requested. * Produce various special reports for Project Manager. * QA/QC all documents being sent for ...

Paradigm

Document Administrator

Tampa, FL · Remote

The Document Administrator must maintain high standards of quality, accuracy, and timeliness ... Maintain a customer-focused approach in all interactions with cross-functional teams. * Assist in ...

Percheron LLC

Document Supervisor

Katy, TX

Keep all files organized and updated. * Assist the Project Manager with special projects as requested. * Produce various special reports for Project Manager. * QA/QC all documents being sent for ...

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How much do document assistant jobs pay per hour?

As of Jun 22, 2026, the average hourly pay for document assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are Document Assistants?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

How much does a Legal Document Assistant make?

A Legal Document Assistant in California typically earns between $20 and $30 per hour, with annual salaries ranging from approximately $40,000 to $60,000 depending on experience and location. They often work in legal offices or document preparation services, requiring knowledge of legal procedures and document formatting.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions in corporate environments, with additional responsibilities or requiring certifications, tend to offer higher pay compared to entry-level assistant roles.

What are the key skills and qualifications needed to thrive as a Document Assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

What are some typical challenges faced by Document Assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and updating company records, reports, and files. They often use office software like Microsoft Office or document management systems and ensure accuracy and completeness of documentation. Attention to detail and good organizational skills are essential for this role.

What job makes $10,000 a month without a degree?

A Document Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often involve sales, entrepreneurship, or specialized trades, but usually require experience, skills, or certifications rather than formal degrees. Most roles with this income level demand significant expertise or business ownership.
What cities are hiring for Document Assistant jobs? Cities with the most Document Assistant job openings:
What are the most commonly searched types of Document jobs? The most popular types of Document jobs are:
What states have the most Document Assistant jobs? States with the most job openings for Document Assistant jobs include:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 67% Full Time, 28% Part Time, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.
Document Controls Specialist

Document Controls Specialist

STV

Mount Pleasant, WI • On-site

$75K - $86K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

STV is a nationally recognized leader for delivering value and excellence in construction management, engineering, architecture, planning and environmental services, is seeking a Document Controls Specialist. The individual we seek should be skilled in the use of technology to complete their day to day tasks. They should be able to communicate well with a large team in order to coordinate and complete multiple responsibilities on a deadline.

Essential Job Duties:

  • The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
  • Prepare transmittals, distribute documents, and retrieve documents.
  • Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
  • Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing.
  • Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

Hardware/Software Knowledge:

  • Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required.
  • Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
  • Demonstrated experience with routine Document Control hardware and software, such as scanners.

Professional Experience Level/Other Qualifications:

  • Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
  • Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
  • Must be detail oriented and highly organized.
  • Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
  • Previous experience managing a Document Control effort for a large-scale construction project preferred.
  • Experience with public agencies contract administration is preferred.
  • Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
  • Effective oral and written communication skills.
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Compensation Range:

$75,656.68 - $86,464.77

STV offers the following benefits Health insurance, including an option with a Health Savings Account Dental insurance Vision insurance Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) Disability insurance Life Insurance and Accidental Death & Dismemberment 401(k) Plan Retirement Counseling Employee Assistance Program Paid Time Off (starting at 16 days) Paid Holidays (9 days) Back-Up Dependent Care (up to 10 days per year) Parental Leave (up to 80 hours) Continuing Education Program Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.

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