ZipRecruiter

Log In

1

Document Assistant Jobs (NOW HIRING)

HDR

Document Control Specialist II

Anchorage, AK · On-site

Provide necessary assistance to the Project Manager on documentation * Assist the Project Engineer with back-up documentation of Pay Estimates and construction documentation * Create and manage ...

Steigerwaldt

Document Specialist

Tomahawk, WI · On-site

Prepare and reproduce easements and other documents * Assist Supervisor and team with assigned aspects of projects * Compose internal and external correspondence as directed * Perform project-related ...

inteplast

Document Reviewer

Hollywood, FL · On-site

Document Reviewer B POSITION OBJECTIVE: Under supervision, conducts final audit of Batch ... cGMP's). * Assist with the master records creation and approval. * Maintain quality systems ...

inteplast

Document Reviewer

Hollywood, FL · On-site

Document Reviewer B POSITION OBJECTIVE: Under supervision, conducts final audit of Batch ... cGMP's). * Assist with the master records creation and approval. * Maintain quality systems ...

OnQGlobal Inc

Document Controller

Sullivan, IN

Support QA/QC and commissioning documentation efforts * Assist with project turnover and closeout package compilation * Ensure documentation complies with company and client standards * Help organize ...

New

Tallgrass

Document Controller

Houston, TX · On-site

Provide electronic and/or paper copies of drawing and documentation logs as required. * Assist Project Managers and Engineers in properly archiving and storing critical files. * Prepare boxes and ...

MVA Brand

DOCUMENT CLERK

Charlotte, NC

$16.50 - $19.75/hr

Document Clerk Moore & Van Allen PLLC is the largest law firm in the Carolinas and has a national ... and assist with preliminary research under the direction of an attorney/paralegal. What We're ...

next page

Showing results 1-20

People also search for

All JobsDocument JobsDocument Assistant Jobs

Document Assistant information

See salary details

$10

$21

$31

How much do document assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for document assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Document Assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by Document Assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What are Document Assistants?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

What cities are hiring for Document Assistant jobs? Cities with the most Document Assistant job openings:
What are the most commonly searched types of Document jobs? The most popular types of Document jobs are:
What states have the most Document Assistant jobs? States with the most job openings for Document Assistant jobs include:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.
Manager, Document Retrieval (32195)

Manager, Document Retrieval (32195)

ABI Document Support Services, Inc.

Tampa, FL • On-site

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Choice Legal is looking for a Manager, Document Retrieval to join our team onsite.
The primary objective of the Manager, Document Retrieval is to oversee the daily operational workflow ensuring all clients' needs are handled timely, professionally, and according to legal requirements and company policies. The Manager, Document Retrieval will utilize detailed problem solving skills in order to provide improvement opportunities for all staff and summarize recommendations to the supervisory team for proper implementation.
The role will also monitor the development and progression of each department head and overall staff while reporting all developments directly to the Director of Operations. This will be accomplished by utilizing analytical skills and an understanding of expected order progression. In doing so, the Manager will be able to identify control weaknesses and address trending issues that may arise. This role will be critical to executive management in the ability to foresee or predict risks that can ultimately weaken the company to reach its monthly and/or annual revenue goals.
The schedule is Monday to Friday 8am-5pm or 9am-6pm.
ESSENTIAL JOB FUNCTIONS
  • Work with internal and external resources as needed to gain critical understanding of business operations and systems.
  • Collaborate with department heads on strategic planning to better serve the company's corporate needs.
  • Document business processes, training procedures and standard operating procedures.
  • Communicate process and/or procedural changes to department heads as dictated per business requirements.
  • Prepare reports to support conclusions and provide possible resolutions/recommendations in accordance with company standards.
  • Ensure compliance with applicable policies, procedures, and internal controls are being maintained.
  • Report monthly productivity numbers to the Director through accurate and consistent maintenance of company reporting systems and dashboards.
  • Maintain quarterly reviews of staff and department heads to ensure applied changes are being complied with, and provide any necessary follow up reports of uncorrected problem areas.
  • Assist in designing tools and models (Excel, PowerPoint, etc) that support and compliment the Operations' Branch of organization, performance planning, and developmental processes.
  • Attend and participate in management and/or cross-divisional meetings.
  • Handle high level escalations involving reviewing data and identifying trends and opportunity.
  • Perform all other duties as assigned.

ESSENTIAL MANAGERIAL RESPONSIBILITIES
  • Carrying out all responsibilities in accordance with the company's standards, policies, and all applicable employment laws.
  • Managing and monitoring workflow and providing support, training, and techniques to assist staff in achieving department daily/weekly/monthly goals and standards.
  • Encouraging positive morale, maintaining harmony among staff, and resolving grievances when necessary.
  • Overseeing the completion and approval of employee timecards and coordinating overtime needs with management and staff as needed.
  • Actively participating in the department's staffing requirements including hiring, onboarding, and separating of employees.
  • Creating and implementing plan to meet department's goals and metrics based on workload and client needs.
  • Communicating change effectively and supporting those affected by change.
  • Managing insubordinate staff when warranted and initiating coaching or corrective actions as required and/or directed by upper management.
  • Evaluating staff needs and performance, providing periodic feedback to staff and reporting any performance concerns and/or recommendations growth opportunities to management.
  • Actively participating and successfully conducting annual performance evaluations.

Education and/or Experience
  • High school graduate and/or GED equivalent or equivalent job experience (at least five years' experience as a business or sales analyst and/or auditor).
  • Some college desirable but not required
  • Prior work experience in a legal services environment, or insurance claims office.
  • Previous supervisory experience required.

QUALIFICATIONS
  • Must demonstrate strong understanding of the organization's goals and objectives.
  • Must be knowledgeable with Discovery Laws and state Evidence Codes.
  • Must have prior technical and/or professional experience managing complex projects simultaneously, in addition to experience in strategic planning.
  • Must have prior work experience in medical-billing, legal, or insurance claims office.
  • Must demonstrate self-motivation and self-direction.
  • Ability to absorb new ideas and concepts quickly.
  • Must demonstrate strong analytical and problem-solving abilities.
  • Ability to learn, understand, and evaluate the needs of each client.
  • Ability to effectively prioritize and execute tasks in a high-pressure environment.
  • Must demonstrate understanding of the internal processes of medical facilities and med-legal terminology.
  • Must be able to multi-task and be able to adapt to change.
  • Must be proficient in multiple software programs, including but not limited to Microsoft Office, with the ability to navigate Excel (formulas, spreadsheet design, etc.).
  • Must be a qualified typist with a minimum of 40 W.P.M.
  • Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

About Us:
Choice Legal is a successful, growing, medical records retrieval company in the Tampa Bay area. We work closely with attorneys to obtain records for legal purposes.
Equal Opportunity Employer - Minorities/Females/Disabled/Veterans
Choice Legal offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.

Apply