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Document Assistant Jobs (NOW HIRING)

Organo USA, Inc.

Document Control

Phoenix, AZ · On-site

Assists with fabrication drawing review. * Assist with field inspections by referencing relevant documentation. Education * Minimum education is a Bachelor of university. Skills and Qualifications

AECOM

Document Specialist

New Orleans, LA

Prepares and maintains a document control system for all forms of documentation. * Assist in collecting, organizing, scanning, uploading, and maintaining operational program documentation.

Fluor Corporation

Document Controller

Sacramento, CA · On-site

Establish and maintain document control systems and workflows for document submissions, approvals, and distribution * Assist with the initial setup and configuration of the DCS, including defining ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Job Duck LLC

V105C Legal Documentation Assistant

$1.1K - $1.2K/mo

Join us as a Legal Assistant and play a key role in helping attorneys stay organized, informed, and ... Support attorneys with franchise secondary reviews, document preparation, proofreading, and quality ...

MIRATECH Corporation

Document Controller

Tulsa, OK · On-site

Support development and maintenance of document templates and standards. Assist with O&M manual preparation and document compilation activities. Qualifications:Strong organizational and ...

MIRATECH

Document Controller

Tulsa, OK · On-site

Support development and maintenance of document templates and standards. * Assist with O&M manual preparation and document compilation activities. Qualifications: * Strong organizational and ...

New

Percheron LLC

Document Supervisor

Katy, TX · On-site

Keep all files organized and updated. * Assist the Project Manager with special projects as requested. * Produce various special reports for Project Manager. * QA/QC all documents being sent for ...

Stantec

Document Controller

Chandler, AZ · On-site

Manage and track Requests for Information (RFIs) and other project correspondence * Assist with project start-up and close-out activities, including document handover packages * Act as a PM Framework ...

AECOM

Document Controller

Sacramento, CA · On-site

Support document archiving, retention requirements, project closeout, audits, handovers, legal holds and public records requests as applicable. * Assist with the development and implementation of ...

MIRATECH Corporation

Document Controller

Tulsa, OK · On-site

Support development and maintenance of document templates and standards. * Assist with O&M manual preparation and document compilation activities. Qualifications: * Strong organizational and ...

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

Primary Responsibilities: * Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence.

Addison Group

Document Clerk

Oklahoma City, OK · On-site

$17.50 - $18.50/hr

Identify missing, inaccurate, or incomplete documentation and assist with corrective actions. * Support efforts to resolve title and collateral documentation discrepancies. * Track, document, and ...

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Document Assistant information

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$10

$21

$31

How much do document assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for document assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a document assistant?

Becoming a document assistant typically requires a high school diploma or equivalent, and on-the-job training is common. The training period can range from a few days to several weeks, depending on the employer and the complexity of tasks involved.

What cities are hiring for Document Assistant jobs?

Cities with the most Document Assistant job openings:

What are the most commonly searched types of Document jobs?

The most popular types of Document jobs are:

What states have the most Document Assistant jobs?

States with the most job openings for Document Assistant jobs include:

What are popular job titles related to Document Assistant jobs?

For Document Assistant jobs, the most frequently searched job titles are:

Document Assistant jobs near you
Infographic showing various Document Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Document Control

Phoenix, AZ • On-site

Organo USA, Inc.
See more jobs at Organo USA, Inc.external

Full-time

Posted 18 days ago

Job description

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future, and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life.

For more information on Organo USA, please visit https://www.organo.co.jp/english/.

Summary

The Document Control who helps Design team such as organizing drawing, purchase document, billing of material, delivery history,etc.)

Reporting Relationships

The document control reports to the Project Manager and Engineering Manager.

Major Duties and Responsibilities

  • Assists with document control tasks, including issuing documents, uploading files to the server, and organizing document lists.(submittal, drawing, technical document)

  • Organize material table

  • Organize QR code list based on the drawing.

  • Organize and issue mechanical drawings and purchasing documents for the team.

  • Handle the submission of applications required for site activities.

  • proficiency in Autodesk Construction Cloud, Procore or similar

  • Maintains regular and reliable attendance.

  • Upholds and adheres to the Organo culture and Guiding Principles.

  • Demonstrates a positive attitude and adaptability when taking on new tasks or projects.

Plus

  • Auto CAD skill is a plus.(Assists with modifying and reviewing drawings for a variety of projects.)

  • Check price and lead time with vendors, support to issues purchase orders with purchasing team based on document.

  • Plans and coordinates delivery for purchasing items.

  • Assists with fabrication drawing review.

  • Assist with field inspections by referencing relevant documentation.

Education

  • Minimum education is a Bachelor of university.

Skills and Qualifications

  • Advanced Excel skills are required.

  • A minimum of 3 years of similar experience is required.

  • Demonstrated computer literacy, required.

  • Excellent interpersonal and communication skills, required.

  • Excellent organizational and problem-solving skills, required.

  • Chinese/Japanese proficiency is a plus.

Physical Requirements

  • Ability to occasionally lift up to 40 lbs.

  • Must be able to stand and walk for extended periods of time.

  • Domestic and international travel required, 5% of time.

Organo USA, Inc. is an Equal Opportunity Employer M/F/Disabled/Veterans

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