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Document Coordinator Jobs (NOW HIRING)

paradigm

Document Administrator

Tampa, FL · Remote

This position is accountable for operational document administration, overseeing the production, editing, tracking, and coordination of clinical patient contracts and reports (documents). The ...

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$13

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$43

How much do document coordinator jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for document coordinator in the United States is $25.78, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $30.77 per hour, depending on experience, location, and employer.

What is the role of a document coordinator?

A document coordinator manages and organizes company documents, ensuring accuracy, consistency, and proper filing. They often use document management systems and collaborate with teams to maintain document integrity and compliance with organizational standards.

What is the difference between Document Coordinator vs Document Specialist?

AspectDocument CoordinatorDocument Specialist
CredentialsHigh school diploma or equivalent; some roles may require a certification in document managementSimilar credentials; often requires certification in document control or records management
Work EnvironmentOffice settings, corporate or healthcare environmentsOffice settings, industries like healthcare, legal, or engineering
Employer & Industry UsageCommon in corporate, healthcare, legal sectorsUsed in similar industries, often with more technical focus
Primary ResponsibilitiesOrganizing, managing, and maintaining documents; coordinating document flowCreating, reviewing, and ensuring accuracy of documents; technical document control

While both roles involve managing documents, a Document Coordinator primarily focuses on organizing and coordinating document flow within an organization. A Document Specialist often handles more technical aspects, including creating and reviewing documents to ensure accuracy. The roles overlap in credentials and work environment, but differ in scope and technical focus.

What are Document Coordinators?

Document Coordinators are professionals responsible for managing, organizing, and maintaining documents within an organization. They ensure that all documents are accurate, up-to-date, and accessible to authorized personnel. Their duties often include document control, version management, compliance with regulatory standards, and supporting teams with documentation needs. Document Coordinators play a crucial role in industries like healthcare, construction, and pharmaceuticals, where proper documentation is essential for legal and operational purposes.

What are the key skills and qualifications needed to thrive as a Document Coordinator, and why are they important?

To thrive as a Document Coordinator, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by an associate’s or bachelor’s degree in a related field. Familiarity with document management systems (DMS) like SharePoint, proficiency in Microsoft Office Suite, and knowledge of compliance standards are typically required. Excellent communication, time management, and the ability to work collaboratively make someone stand out in this role. These skills ensure accurate document control, regulatory compliance, and efficient workflow within an organization.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators, program coordinators, or operations coordinators, especially in industries like finance, technology, or healthcare. These roles typically require advanced skills, certifications, and experience, and can offer salaries significantly higher than entry-level coordinator positions.

How to become a document coordinator?

To become a document coordinator, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, administration, or a related field. Relevant skills include strong organizational abilities, attention to detail, and proficiency with document management software such as Microsoft Office or specialized tools. Gaining experience through administrative or clerical roles can also help prepare for a document coordinator position.

Is a document controller an entry-level job?

A document controller role is often considered entry-level, especially in industries like construction and engineering, where it involves managing and organizing project documents. However, some positions may require prior experience with document management systems or relevant certifications, depending on the complexity of the projects and company requirements.

How does a Document Coordinator typically collaborate with other departments to ensure document accuracy and compliance?

Document Coordinators frequently work cross-functionally with departments such as Quality Assurance, Regulatory Affairs, and Operations to gather, review, and maintain critical documentation. They are responsible for ensuring that documents adhere to company standards and regulatory requirements, which often involves coordinating revisions, obtaining approvals, and facilitating audits. Effective communication and attention to detail are essential, as the role requires balancing input from multiple stakeholders while meeting strict deadlines. This collaborative environment supports both organizational compliance and efficient workflow.
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Document Coordinator jobs near you
Coordinator Document Services

Coordinator Document Services

Hilton Grand Vacations, Inc.

Orlando, FL • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description


As a Document Services Coordinator you will be responsible for keeping all contract sales documents in sync with legal and company policies. This dynamic role requires outstanding organizational skills and careful attention to detail to maintain our world-class service.
Applicants must be located in the Orlando, Florida area or within a reasonable commuting distance.
Why do Team Members Like Working for us?
We offer an excellent benefits package to our full-time Team Members that include:
  • Medical, Dental, and Vision insurance from Day One
  • Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
  • Generous Paid Time Off Program
  • Paid Sick Days
  • Team Member Recognition and numerous learning and advancement opportunities
  • HGV provides access to outstanding Team Member benefits, discount travel programs and much more! Join HGV to access these premier benefit programs today!

HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we've received is the continued loyalty of our Owners, Members and Guests. We've also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices.
Responsibilities
As the Document Services Coordinator, you will be responsible for:
  • Review and examine sales agreements and related documents to ensure accuracy and adherence to legal and company policies.
  • Verify all financial terms to ensure adherence to the company's stringent underwriting guidelines.
  • Confirm title requirements, including vesting, tenancies, and inventory.
  • Redact personal identifiable information and bank/credit card details.
  • Identify issues in contracts missing documents or containing incorrect information.
  • Enter audit findings into various tracking systems (e.g., Chorus and TSW).
  • Receive and validate contract packages sent from site; notify site of discrepancies.
  • Audit contract documents for accurate execution and compliance.
  • Receive and review correspondence such as rescission letters and owner kits.
  • Document contracts received in TSW and run reports for audit processes.
  • Manage contract workflow to update status changes daily, including rescission cancels and chargebacks.
  • Prepare contract packages and cancels for the imaging department daily.
  • Provide excellent customer service to field offices and corporate partners to resolve document issues.
  • Maintain a minimum average production level as set by management.
  • Provide support and vacation coverage for the DSC audit team as required.
  • Represent Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Collaboration, Ownership, and Now.
  • Adhere to company standards and maintain compliance with all policies and procedures.
  • Perform other related duties as assigned.

Qualifications
To fulfill this role successfully, you must possess the following minimum qualifications and experience:
  • Strong organizational skills with the ability to prioritize and function in multiple computer programs.
  • Ability to produce high-volume work with a high degree of accuracy.
  • Strong communication skills to convey contract issues and resolutions effectively.
  • Excellent interpersonal skills to interact positively with process partners.
  • Willingness to work extra hours when required to achieve company objectives and deadlines.
  • Enthusiastic great teammate attitude.

Preferred Qualifications:
  • Previous experience in timeshare is a plus.
  • Knowledge of documents required for timeshare closings.
  • Proficiency in MS Excel for crafting and maintaining spreadsheets.
  • Additional Capabilities and Distinctions:
  • Great work ethic and demonstrated teamwork.
  • Dependability and reliability.
  • Strong attention to detail and ability to thrive in a goal-focused work environment.
  • Ability to sit for a full shift, viewing information on dual monitors, and produce high-volume, accurate work.

When you join Hilton Grand Vacations, you join a group of Team Members dedicated to helping Owners and Guests around the world make every vacation they take a memorable one. Hilton Grand Vacations is a leading vacation ownership company bringing our Guests vacation dreams to life.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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