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Assistant Document Controller Jobs (NOW HIRING)

Cushman & Wakefield

Document Controller

Austin, TX · On-site +1

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

Cushman & Wakefield

Document Controller

Austin, TX · On-site

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

Cushman & Wakefield

Document Controller

Austin, TX · On-site

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

Cushman & Wakefield

Document Controller

Concord, NC · On-site

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

Cushman & Wakefield

Document Controller

Concord, NC · On-site

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

Cushman & Wakefield

Document Controller

Austin, TX · On-site

Job Title Document Controller Summary The Document Controller will be responsible for the ... System Management & Improvement: * Assist in the maintenance, and optimization of Document ...

KPF

Document Controller

New York, NY · On-site

$50K - $60K/yr

The Document Controller will be responsible for supporting the management of project documentation ... Primary Responsibilities: * Assist in the organization and maintenance of project documentation ...

PTAG Inc.

Document Controller

Augusta, ME · On-site

$50K/yr

Document Controller - Augusta, ME - ID#7056 Are you ready to make an impact in the Power industry ... Thrive in a team environment; be able to assist other document control/program management resources

Stantec

Document Controller

Phoenix, AZ · On-site

The Document Controller is responsible for the effective management, control, and distribution of ... Manage and track Requests for Information (RFIs) and other project correspondence * Assist with ...

Robert Half

Document Controller

Wisconsin Rapids, WI · On-site

$25 - $30/hr

We are looking for a part-time Document Controller to provide onsite records support in Wisconsin ... * Assist with ongoing records administration activities tied to legal, HR, and pension-related ...

Stantec

Document Controller

Austin, TX · On-site

Your Opportunity We are seeking an experienced Document Controller to support a large, complex ... Maintain transmittal logs, document registers, and audit trails * Assist in onboarding team members ...

Stantec

Document Controller

Austin, TX · On-site

Your Opportunity We are seeking an experienced Document Controller to support a large, complex ... Maintain transmittal logs, document registers, and audit trails * Assist in onboarding team members ...

LJA Engineering

Document Controller

Houston, TX

As a Document Controller at LJA Land Development, you will be responsible for Technical Document ... Schedule Deliveries * Assist updating Review Schedule REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

Hireblazer

Document Controller (EPC)

Houston, TX · On-site

Maintain electronic and physical document archives in accordance with company and project standards. * Assist project teams in retrieving controlled documentation as required. * Ensure compliance ...

LJA Engineering

Document Controller

Houston, TX · On-site

As a Document Controller at LJA Land Development, you will be responsible for Technical Document ... Schedule Deliveries * Assist updating Review Schedule REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

Stantec

Senior Document Controller

Austin, TX · On-site

Generate project reporting and metrics related to RFIs, submittals, document status, and review performance. * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

AllSTEM Connections

Document Controller

Indianapolis, IN · On-site

$72K - $85K/yr

Partner with cross-functional teams to provide guidance on document control best practices and assist in the documentation strategy for new processes. Qualifications * Experience: Minimum of 4 years ...

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Assistant Document Controller information

See salary details

$42K

$102.4K

$150K

How much do assistant document controller jobs pay per year?

As of Aug 1, 2026, the average yearly pay for assistant document controller in the United States is $102,439.00, according to ZipRecruiter salary data. Most workers in this role earn between $83,500.00 and $119,000.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Document Controller vs Document Controller?

AspectAssistant Document ControllerDocument Controller
CredentialsTypically requires a diploma or certificate in administration or related fieldUsually requires similar or slightly more experience, often a diploma or certification in document management
Work EnvironmentSupports document control tasks under supervision, often in construction, engineering, or industrial projectsManages and oversees document control processes independently within similar industries
ResponsibilitiesAssists with document filing, tracking, and distributionMaintains document control systems, ensures document accuracy, and manages document flow

The Assistant Document Controller typically supports the Document Controller by handling routine tasks, while the Document Controller manages the entire document control process independently. Both roles are essential in industries like construction and engineering, with overlapping skills but differing levels of responsibility.

What are the key skills and qualifications needed to thrive as an Assistant Document Controller, and why are they important?

To thrive as an Assistant Document Controller, you need strong organizational abilities, attention to detail, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Proficiency with document control software such as Aconex, SharePoint, or similar systems is often required, along with knowledge of Microsoft Office applications. Excellent communication, time management, and teamwork skills help ensure accurate document flow and collaboration across departments. These skills are essential for maintaining compliance, preventing errors, and supporting efficient project documentation processes.

Is a document controller an entry level job?

A document controller role can be entry level or require some experience, depending on the organization. Entry-level positions typically involve basic document management tasks and may require familiarity with document control software and organizational skills. More advanced roles may require prior experience or certifications in document management or project administration.

Do you need qualifications to be a document controller?

A document controller typically needs a high school diploma or equivalent, with some roles preferring further education or certifications in document management or related fields. Strong organizational skills and familiarity with document management systems like SharePoint or Aconex are also important. Formal qualifications are not always mandatory but can improve job prospects and performance.

What are some common challenges faced by an Assistant Document Controller and how can they be addressed?

Assistant Document Controllers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with company standards. Staying organized and utilizing document management software can help address these challenges. It is also important to communicate regularly with project teams to clarify document requirements and deadlines, which helps prevent bottlenecks and ensures accuracy in documentation. Developing strong attention to detail and time management skills is key to thriving in this role.

What does a document control assistant do?

A document control assistant supports the management and organization of project documents by maintaining accurate records, ensuring version control, and facilitating document distribution. They often use document management software and work closely with project teams to ensure compliance with standards and deadlines.

What is the salary for a document controller?

The salary for an Assistant Document Controller typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher salaries, often with opportunities for overtime and benefits.

What does an Assistant Document Controller do?

An Assistant Document Controller supports the management and organization of documents within a company or project. Their main responsibilities include processing, tracking, and filing documents, ensuring that records are accurate and up to date. They help maintain document control systems, assist with document retrieval, and make sure that all documentation complies with company standards. Additionally, they coordinate with team members to manage document flow and support audits or reviews as needed.
What cities are hiring for Assistant Document Controller jobs? Cities with the most Assistant Document Controller job openings:
What are the most commonly searched types of Document Controller jobs? The most popular types of Document Controller jobs are:
What states have the most Assistant Document Controller jobs? States with the most job openings for Assistant Document Controller jobs include:
Assistant Document Controller jobs near you
Infographic showing various Assistant Document Controller job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $102,439 per year, or $49.2 per hour.

Document Controller

Cushman & Wakefield

Austin, TX • On-site, Remote

Full-time

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Cushman & Wakefield rating

7.4

Company rating: 7.4 out of 10

Based on 158 frontline employees who took The Breakroom Quiz

109th of 200 rated real estate companies

Job description

Job Title
Document Controller
Job Description Summary
The Document Controller will be responsible for the management of all design catalog documentation, ensuring accuracy, integrity, and accessibility throughout the document lifecycle. This role is crucial for maintaining efficient information flow, supporting project teams, and ensuring compliance with established procedures and regulatory requirements.
Job Description
Key Responsibilities:
  • Document Management & Organization:
    • Maintain a robust document control system for electronic documents.
    • Enforce standardized document naming conventions, numbering, and classification systems.
    • Receive, register, track, and distribute all incoming and outgoing documents, including drawings, standards, specifications, and change management documents.
    • Ensure all documents are properly categorized, stored, and backed up in designated repositories (e.g., SharePoint.)
    • Manage document version control, ensuring that only the latest approved versions are accessible and obsolete documents are properly archived.
  • Quality Assurance & Compliance:
    • Identify and rectify any inconsistencies or errors in document metadata and naming conventions.
    • Ensure compliance with internal document control procedures.
    • Assist with internal and external audits related to document control processes.
  • Information Flow & Distribution:
    • Facilitate the timely distribution of documents to relevant stakeholders, both internal and external (e.g., project teams, contractors, vendors).
    • Manage requests for documentation and provide efficient retrieval of files as needed.
    • Support communication and collaboration by ensuring all team members have access to necessary and current documentation.
  • System Management & Improvement:
    • Assist in the maintenance, and optimization of Document Management Systems (DMS) and other document control software (e.g., SharePoint)
    • Develop and update document control procedures, work instructions, and guidelines.
    • Identify areas for process improvement and contribute to the enhancement of document management workflows.
  • Confidentiality & Security:
    • Maintain strict confidentiality regarding sensitive company and project information.
    • Control access to confidential and proprietary documents based on established security protocols.
  • Reporting:
    • Generate regular reports on document status, progress updates, document review cycles, and distribution logs for management and project teams.

Qualifications:
  • Education:
    • Bachelor's degree in Interior Design, Architecture, Construction Management, Business Administration, Information Management, Library Science, or a related field is preferred.
    • Relevant certifications in Document Control or Information Management are a strong plus (e.g., Certified Document Controller).
  • Experience:
    • Proven work experience (e.g., 2+ years) as a Document Controller, Document Administrator, or in a similar administrative role with a strong focus on document management.
    • Experience working with Electronic Document Management Systems (EDMS) is essential, SharePoint Online/Microsoft 365 Experience preferred.
    • Familiarity with document control procedures and best practices, particularly in industries such as construction, engineering, design, or architecture is highly desirable.
  • Skills:
    • Exceptional organizational and time management skills: Ability to manage a high volume of documents and prioritize tasks effectively.
    • Impeccable attention to detail: Crucial for ensuring accuracy and identifying discrepancies in documentation.
    • Strong computer proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) are a must.
    • Strong understanding of SharePoint Online: An understanding of the SharePoint online environment including how it integrates with other Microsoft 365 applications (Teams, OneDrive, Outlook, etc.) and a willingness to learn more.
    • Excellent verbal and written communication skills: Ability to communicate clearly and concisely with various stakeholders.
    • Problem-solving abilities: Capacity to analyze issues and find efficient solutions related to document control.
    • Proactive and able to work autonomously: Self-motivated with the ability to manage tasks independently while also collaborating effectively within a team.
    • Data entry and typing accuracy: Efficient and precise data input skills.
    • Understanding of confidentiality and data security principles.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.
The company will not pay less than minimum wage for this role.
The compensation for the position is: $ 72,250.00 - $85,000.00
Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: "Cushman & Wakefield"

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