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Assistant Document Controller Jobs (NOW HIRING)

Stantec

Senior Document Controller

Lexington, KY · On-site

Generate project reporting and metrics related to RFIs, submittals, document status, and review performance. * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

Stantec

Senior Document Controller

Plano, TX · On-site

Generate project reporting and metrics related to RFIs, submittals, document status, and review performance. * Assist with onboarding and mentoring junior document controllers. * Support continuous ...

AllSTEM Connections

Document Controller

Indianapolis, IN · On-site

$72K - $85K/yr

Partner with cross-functional teams to provide guidance on document control best practices and assist in the documentation strategy for new processes. Qualifications * Experience: Minimum of 4 years ...

Tier 1 Personnel

Be Seen First

Document Controller

Houston, TX · On-site

$52K/yr

Expedite critical or past-due materials to prevent production delays and downtime. * Assist with ... Maintain accurate purchasing documentation, vendor records, quotes, purchase orders, and related ...

New

Arion Blue

Document Controller (19425)

Houston, TX · On-site

The Document Controller supports project teams by managing the receipt, tracking, and distribution ... * Assist with document transmittals, ensuring proper documentation, traceability, and audit ...

CBRE

Sr. Document Controller

King Of Prussia, PA · On-site

As a Sr. Document Controller, you will be responsible for supervising the team that oversees all ... Oversee copy and print operations and records management. Assist with mailroom management as needed.

RINA

Lead Document Controller (USA)

Spring, TX · On-site

... * Assist with the Development and Implementation of all necessary Procedures to ensure that ... As Document Controller you will be part of the Project team which supports the various disciplines ...

Linesight

Senior Document Controller

Huntsville, AL · On-site

Overview As a Senior Document Controller at Linesight, you will work with highly experienced ... The Opportunity In this role you will: * Assist in creating reports and technical documents * Enter ...

Stantec

Document Controller - Major Projects

Seattle, WA · On-site

$72K - $104K/yr

Migrate and assist with migrating documents between required document management systems, which includes interfacing with internal and external stakeholders. * Compile and assemble documents, reports ...

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Assistant Document Controller information

See salary details

$42K

$102.4K

$150K

How much do assistant document controller jobs pay per year?

As of Aug 21, 2026, the average yearly pay for assistant document controller in the United States is $102,439.00, according to ZipRecruiter salary data. Most workers in this role earn between $83,500.00 and $119,000.00 per year, depending on experience, location, and employer.

What does an assistant document controller do?

An Assistant Document Controller supports the management and organization of documents within a company or project. Their main responsibilities include processing, tracking, and filing documents, ensuring that records are accurate and up to date. They help maintain document control systems, assist with document retrieval, and make sure that all documentation complies with company standards. Additionally, they coordinate with team members to manage document flow and support audits or reviews as needed.

What are the key skills and qualifications needed to thrive as an assistant document controller, and why are they important?

To thrive as an Assistant Document Controller, you need strong organizational abilities, attention to detail, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Proficiency with document control software such as Aconex, SharePoint, or similar systems is often required, along with knowledge of Microsoft Office applications. Excellent communication, time management, and teamwork skills help ensure accurate document flow and collaboration across departments. These skills are essential for maintaining compliance, preventing errors, and supporting efficient project documentation processes.

What are some common challenges faced by an assistant document controller and how can they be addressed?

Assistant Document Controllers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with company standards. Staying organized and utilizing document management software can help address these challenges. It is also important to communicate regularly with project teams to clarify document requirements and deadlines, which helps prevent bottlenecks and ensures accuracy in documentation. Developing strong attention to detail and time management skills is key to thriving in this role.

What is the difference between Assistant Document Controller vs Document Controller?

AspectAssistant Document ControllerDocument Controller
CredentialsTypically requires a diploma or certificate in administration or related fieldUsually requires similar or slightly more experience, often a diploma or certification in document management
Work EnvironmentSupports document control tasks under supervision, often in construction, engineering, or industrial projectsManages and oversees document control processes independently within similar industries
ResponsibilitiesAssists with document filing, tracking, and distributionMaintains document control systems, ensures document accuracy, and manages document flow

The Assistant Document Controller typically supports the Document Controller by handling routine tasks, while the Document Controller manages the entire document control process independently. Both roles are essential in industries like construction and engineering, with overlapping skills but differing levels of responsibility.

How much do assistant document controllers make?

Assistant document controllers typically earn between $35,000 and $50,000 annually, depending on experience, location, and industry. They often work with document management systems and may require organizational skills and attention to detail.

What cities are hiring for Assistant Document Controller jobs?

Cities with the most Assistant Document Controller job openings:

What are the most commonly searched types of Document Controller jobs?

The most popular types of Document Controller jobs are:

What states have the most Assistant Document Controller jobs?

States with the most job openings for Assistant Document Controller jobs include:

Assistant Document Controller jobs near you
Infographic showing various Assistant Document Controller job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $102,439 per year, or $49.2 per hour.

Senior Document Controller

Stantec

Lexington, KY • On-site

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Stantec rating

8.4

Company rating: 8.4 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

122nd of 449 rated engineering

Job description

Position Summary
We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
  • Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
  • Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
  • Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
  • Maintain accurate document registers and project records within document management systems.
  • Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
  • Support project teams with document control procedures, workflows, and best practices.
  • Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
  • Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
  • Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
  • Assist with onboarding and mentoring junior document controllers.
  • Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
  • Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
  • Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
  • Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
  • Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
  • Strong understanding of document control principles, revision management, and records management practices.
  • Experience supporting large multidisciplinary engineering or construction projects.
  • Advanced proficiency with Microsoft Office Suite, particularly Excel.
  • Excellent organizational, communication, and time management skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Strong attention to detail and commitment to accuracy and consistency.

Preferred Qualifications
Experience with one or more of the following systems:
  • Aconex (required)
  • Autodesk Construction Cloud (required)
  • SharePoint (required)
  • Procore
  • ProjectWise
  • Bluebeam Revu / Bluebeam Studio
  • e-Builder

Key Competencies
  • Leadership and mentoring
  • Problem solving and critical thinking
  • Customer service orientation
  • Collaboration and teamwork
  • Process improvement mindset
  • Ability to work independently with minimal supervision
  • Strong written and verbal communication skills

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
Primary Location: United States | TX | Austin
Other Locations: United States | KY | Lexington
Organization: BC-2243 Water-US Delivery
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 28/07/2026 03:07:41
Req ID: 1006765
#additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

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