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Assistant Document Controller Jobs (NOW HIRING)

Stantec

Document Controller

Austin, TX · On-site

Your Opportunity We are seeking an experienced Document Controller to support a large, complex ... Maintain transmittal logs, document registers, and audit trails * Assist in onboarding team members ...

LJA Engineering

Document Controller

Houston, TX · On-site

As a Document Controller at LJA Land Development, you will be responsible for Technical Document ... Schedule Deliveries * Assist updating Review Schedule REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

New

Hireblazer

Document Controller (EPC)

Houston, TX · On-site

Maintain electronic and physical document archives in accordance with company and project standards. * Assist project teams in retrieving controlled documentation as required. * Ensure compliance ...

AllSTEM Connections

Document Controller

Indianapolis, IN · On-site

$72K - $85K/yr

Partner with cross-functional teams to provide guidance on document control best practices and assist in the documentation strategy for new processes. Qualifications * Experience: Minimum of 4 years ...

SSA Marine

Document Controller - Engineering

Seattle, WA · On-site

$75K - $105K/yr

The Document Controller supports SSA Marine's centralized Engineering Department by establishing ... * Assist with system configuration, testing, rollout, and user support. * Develop and maintain ...

ARION BLUE LLC

Document Controller (19068)

Houston, TX · On-site

The Document Controller supports project teams by managing the receipt, tracking, and distribution ... * Assist with document transmittals, ensuring proper documentation, traceability, and audit ...

SSA Marine

Document Controller - Engineering

Seattle, WA · On-site

$75K - $105K/yr

The Document Controller supports SSA Marine's centralized Engineering Department by establishing ... * Assist with system configuration, testing, rollout, and user support. * Develop and maintain ...

CBRE

Sr. Document Controller

King Of Prussia, PA · On-site

As a Sr. Document Controller, you will be responsible for supervising the team that oversees all ... Oversee copy and print operations and records management. Assist with mailroom management as needed.

Linesight

Senior Document Controller

Huntsville, AL

Overview As a Senior Document Controller at Linesight, you will work with highly experienced ... The Opportunity In this role you will: * Assist in creating reports and technical documents * Enter ...

Linesight

Senior Document Controller

Huntsville, AL · On-site

Overview As a Senior Document Controller at Linesight, you will work with highly experienced ... The Opportunity In this role you will: * Assist in creating reports and technical documents * Enter ...

Linesight

Senior Document Controller

Huntsville, AL · On-site

As a Senior Document Controller at Linesight, you will work with highly experienced, culturally ... In this role you will: * Assist in creating reports and technical documents * Enter accurate meta ...

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Assistant Document Controller information

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$42K

$102.4K

$150K

How much do assistant document controller jobs pay per year?

As of Jul 11, 2026, the average yearly pay for assistant document controller in the United States is $102,439.00, according to ZipRecruiter salary data. Most workers in this role earn between $83,500.00 and $119,000.00 per year, depending on experience, location, and employer.

What is the difference between Assistant Document Controller vs Document Controller?

AspectAssistant Document ControllerDocument Controller
CredentialsTypically requires a diploma or certificate in administration or related fieldUsually requires similar or slightly more experience, often a diploma or certification in document management
Work EnvironmentSupports document control tasks under supervision, often in construction, engineering, or industrial projectsManages and oversees document control processes independently within similar industries
ResponsibilitiesAssists with document filing, tracking, and distributionMaintains document control systems, ensures document accuracy, and manages document flow

The Assistant Document Controller typically supports the Document Controller by handling routine tasks, while the Document Controller manages the entire document control process independently. Both roles are essential in industries like construction and engineering, with overlapping skills but differing levels of responsibility.

What are the key skills and qualifications needed to thrive as an Assistant Document Controller, and why are they important?

To thrive as an Assistant Document Controller, you need strong organizational abilities, attention to detail, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Proficiency with document control software such as Aconex, SharePoint, or similar systems is often required, along with knowledge of Microsoft Office applications. Excellent communication, time management, and teamwork skills help ensure accurate document flow and collaboration across departments. These skills are essential for maintaining compliance, preventing errors, and supporting efficient project documentation processes.

Is a document controller an entry level job?

A document controller role can be entry level or require some experience, depending on the organization. Entry-level positions typically involve basic document management tasks and may require familiarity with document control software and organizational skills. More advanced roles may require prior experience or certifications in document management or project administration.

Do you need qualifications to be a document controller?

A document controller typically needs a high school diploma or equivalent, with some roles preferring further education or certifications in document management or related fields. Strong organizational skills and familiarity with document management systems like SharePoint or Aconex are also important. Formal qualifications are not always mandatory but can improve job prospects and performance.

What are some common challenges faced by an Assistant Document Controller and how can they be addressed?

Assistant Document Controllers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with company standards. Staying organized and utilizing document management software can help address these challenges. It is also important to communicate regularly with project teams to clarify document requirements and deadlines, which helps prevent bottlenecks and ensures accuracy in documentation. Developing strong attention to detail and time management skills is key to thriving in this role.

What does a document control assistant do?

A document control assistant supports the management and organization of project documents by maintaining accurate records, ensuring version control, and facilitating document distribution. They often use document management software and work closely with project teams to ensure compliance with standards and deadlines.

What is the salary for a document controller?

The salary for an Assistant Document Controller typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher salaries, often with opportunities for overtime and benefits.

What does an Assistant Document Controller do?

An Assistant Document Controller supports the management and organization of documents within a company or project. Their main responsibilities include processing, tracking, and filing documents, ensuring that records are accurate and up to date. They help maintain document control systems, assist with document retrieval, and make sure that all documentation complies with company standards. Additionally, they coordinate with team members to manage document flow and support audits or reviews as needed.
What cities are hiring for Assistant Document Controller jobs? Cities with the most Assistant Document Controller job openings:
What are the most commonly searched types of Document Controller jobs? The most popular types of Document Controller jobs are:
What states have the most Assistant Document Controller jobs? States with the most job openings for Assistant Document Controller jobs include:
Assistant Document Controller jobs near you
Infographic showing various Assistant Document Controller job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $102,439 per year, or $49.2 per hour.
Document Controller

Document Controller

Stantec

Austin, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Stantec rating

8.5

Company rating: 8.5 out of 10

Based on 83 frontline employees who took The Breakroom Quiz

78th of 367 rated engineering

Job description


A career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we're making an impact around the world.
Your Opportunity
We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders. The ideal candidate brings a strong command of document control processes, attention to detail, and hands-on experience with Procore and SharePoint in a fast-paced project environment.
This is an opportunity to play a central role in delivering a landmark infrastructure project. You'll work alongside a high-performing team, contribute to establishing best-in-class project controls, and help ensure the successful delivery of a complex, high-visibility program.
Your Key Responsibilities
  • Maintain the project's document control system, procedures, and workflows
  • Manage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentation
  • Ensure documents are properly classified, version-controlled, and stored in accordance with project and client requirements
  • Administer and maintain document management platforms, including Procore and SharePoint
  • Coordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvals
  • Monitor and report on document status, including review cycles, approvals, and overdue items
  • Support configuration and enforcement of naming conventions, metadata standards, and filing structures
  • Maintain transmittal logs, document registers, and audit trails
  • Assist in onboarding team members on document control procedures and systems
  • Support audits and quality assurance processes related to document management

Qualifications
Your Capabilities and Credentials
  • 10+ years of document control experience on large infrastructure, transportation, or engineering projects
  • Demonstrated experience using Procore and SharePoint as document management systems
  • Strong understanding of document control principles, including versioning, workflows, and records management
  • Experience supporting multi-disciplinary design teams (civil, structural, systems, etc.)
  • High level of organization, accuracy, and attention to detail
  • Strong communication skills with the ability to coordinate across diverse teams
  • Experience with design-build or progressive design-build projects
  • Familiarity with ISO standards or formal quality management systems
  • Ability to develop and improve document control processes and workflows
  • Positive attitude, good energy, and proven passion.

Education and Experience
  • Education: Bachelor's degree required
  • Minimum of 10 years of related experience

You will work in an open-concept office setting. Local travel may be required for attending client or public meetings, scoping new assignments, and visiting project sites.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
If you're looking for a career that moves, join our team of professionals who are passionate about the future of transportation.
About the Team
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

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