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Assistant Document Controller Jobs in Phoenix, AZ

Stantec

Document Controller

Chandler, AZ · On-site

The Document Controller is responsible for the effective management, control, and distribution of ... Manage and track Requests for Information (RFIs) and other project correspondence * Assist with ...

Heraeus

Assistant Controller

Chandler, AZ

Assistant Controller Permanent About Heraeus Making displays foldable? Helping hearts beat with ... We look forward to receiving your documents by reference code 59341 via our online application ...

Heraeus Medical LLC

Assistant Controller

Chandler, AZ · On-site

Assistant Controller Permanent About Heraeus Making displays foldable? Helping hearts beat with ... We look forward to receiving your documents by reference code 59341 via our online application ...

PPS-HPS

Assistant Controller

Phoenix, AZ · On-site

The Assistant Controller will work closely with Vice President of Finance to ensure timely and ... Develop and document business processes and accounting policies to maintain and strengthen internal ...

New

SEG International

Controller

Phoenix, AZ · On-site

Collect and track compliance documents * Assist in accounting process creation and implementation ... controller, preferably within the engineering, architecture, and/or construction industry

The French Agency

Controller

Phoenix, AZ · On-site

$100K - $150K/yr

Maintain strong internal controls and ensure financial data accuracy * Assist with budgeting ... Coordinate audit preparation and financial documentation * Identify and implement accounting ...

HHM Talent

Controller

Phoenix, AZ · On-site

Research and document positions on new or complex transactions.Maintain accounting policies and ... manager, or assistant controller role. Public accounting background is a plus.Deep working ...

HHM CPAs

Controller

Phoenix, AZ

Research and document positions on new or complex transactions. * Maintain accounting policies and ... manager, or assistant controller role. Public accounting background is a plus. * Deep working ...

Troon

Property Controller

Scottsdale, AZ

$120K/yr

Previous assistant controller or current controller experience Benefits & Other Compensation: This ... documents and company policies, which may be amended at the Company's discretion. About Troon:

Troon Golf

Property Controller

Scottsdale, AZ · On-site

Previous assistant controller or current controller experience Benefits & Other Compensation: This ... documents and company policies, which may be amended at the Company's discretion. About Troon:

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All JobsDocument Controller JobsAssistant Document Controller JobsAssistant Document Controller Jobs in Phoenix, AZ

Assistant Document Controller information

See Phoenix, AZ salary details

$38.3K

$93.4K

$136.7K

How much do assistant document controller jobs pay per year?

As of Aug 21, 2026, the average yearly pay for assistant document controller in Phoenix, AZ is $93,352.00, according to ZipRecruiter salary data. Most workers in this role earn between $76,100.00 and $108,400.00 per year, depending on experience, location, and employer.

What does an assistant document controller do?

An Assistant Document Controller supports the management and organization of documents within a company or project. Their main responsibilities include processing, tracking, and filing documents, ensuring that records are accurate and up to date. They help maintain document control systems, assist with document retrieval, and make sure that all documentation complies with company standards. Additionally, they coordinate with team members to manage document flow and support audits or reviews as needed.

What are the key skills and qualifications needed to thrive as an assistant document controller, and why are they important?

To thrive as an Assistant Document Controller, you need strong organizational abilities, attention to detail, and familiarity with document management procedures, typically supported by a high school diploma or equivalent. Proficiency with document control software such as Aconex, SharePoint, or similar systems is often required, along with knowledge of Microsoft Office applications. Excellent communication, time management, and teamwork skills help ensure accurate document flow and collaboration across departments. These skills are essential for maintaining compliance, preventing errors, and supporting efficient project documentation processes.

What are some common challenges faced by an assistant document controller and how can they be addressed?

Assistant Document Controllers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with company standards. Staying organized and utilizing document management software can help address these challenges. It is also important to communicate regularly with project teams to clarify document requirements and deadlines, which helps prevent bottlenecks and ensures accuracy in documentation. Developing strong attention to detail and time management skills is key to thriving in this role.

What is the difference between Assistant Document Controller vs Document Controller?

AspectAssistant Document ControllerDocument Controller
CredentialsTypically requires a diploma or certificate in administration or related fieldUsually requires similar or slightly more experience, often a diploma or certification in document management
Work EnvironmentSupports document control tasks under supervision, often in construction, engineering, or industrial projectsManages and oversees document control processes independently within similar industries
ResponsibilitiesAssists with document filing, tracking, and distributionMaintains document control systems, ensures document accuracy, and manages document flow

The Assistant Document Controller typically supports the Document Controller by handling routine tasks, while the Document Controller manages the entire document control process independently. Both roles are essential in industries like construction and engineering, with overlapping skills but differing levels of responsibility.

How much do assistant document controllers make?

Assistant document controllers typically earn between $35,000 and $50,000 annually, depending on experience, location, and industry. They often work with document management systems and may require organizational skills and attention to detail.

What are the most commonly searched types of Document Controller jobs in Phoenix, AZ?

The most popular types of Document Controller jobs in Phoenix, AZ are:

Assistant Document Controller jobs near you
Infographic showing various Assistant Document Controller job openings in Phoenix, AZ as of August 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 100% In-person job distribution, with an average salary of $93,352 per year, or $44.9 per hour.

Document Controller

Stantec

Chandler, AZ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Stantec rating

8.4

Company rating: 8.4 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

123rd of 450 rated engineering

Job description


The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and client-specific requirements.
Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk. This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a project-based environment.
If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you!
Key Responsibilities
Document Control & Lifecycle Management
  • Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
  • Control the full document lifecycle, including:
    • Document creation and intake
    • Review and approval workflows
    • Revision and version control
    • Transmittal and distribution
    • Final close-out and archiving
  • Ensure only current, approved documents are issued, used, and stored
  • Track document status and revisions to prevent use of superseded information
  • Maintain accurate, up-to-date document registers, metadata, and logs

Transmittals & Document Distribution
  • Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
  • Maintain inbound and outbound transmittal logs and confirmation of receipt
  • Ensure traceability of document exchanges and approvals
  • Manage deadlines for document submissions, reviews, and client responses

Quality Assurance & Compliance
  • Perform quality checks on documentation to ensure:
    • Correct formatting, numbering, and naming conventions
    • Accurate metadata and revision history
    • Compliance with project, regulatory, and client standards
  • Support audits, quality reviews, and verification activities related to document control
  • Ensure compliance with contractual document control requirements
  • Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions

Electronic Document Management Systems (EDMS)
  • Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems
  • Configure document libraries, permissions, workflows, and folder structures as required
  • Ensure controlled access to sensitive and confidential information
  • Support migration, archiving, and close-out of project document repositories

Project & Administrative Support
  • Support project deliverables by formatting, editing, and proofreading documents
  • Coordinate and support project meetings (where requested)
  • Manage and track Requests for Information (RFIs) and other project correspondence
  • Assist with project start-up and close-out activities, including document handover packages
  • Act as a PM Framework ambassador and support points related to document controls

Coordination & Stakeholder Support
  • Act as a central point of contact for document-related inquiries
  • Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
  • Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards
  • Maintain professional communication with internal and external stakeholders

Continuous Improvement & Training
  • Provide training and onboarding support to project teams on document control systems and processes
  • Contribute to the development and improvement of document control standards, templates, and procedures
  • Identify opportunities to improve efficiency, consistency, and quality within document control activities
  • Share best practices and lessons learned across projects

Health, Safety & Responsibility
  • Promote and support a culture of safety and compliance within all project activities
  • Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable

Qualifications
Required
  • Minimum 5 years of experience in document control within engineering, construction, industrial, or project-based environments
  • Proven experience managing large volumes of technical documentation
  • Strong understanding of document control processes, standards, and best practices
  • Excellent organizational, prioritization, and time-management skills
  • High level of accuracy and attention to detail
  • Strong written and verbal communication skills
  • Ability to work independently and manage multiple projects simultaneously
  • Ability to work under pressure and meet deadlines

Technical Skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat Professional
  • Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
  • Familiarity with Visio and document workflow tools preferred
  • Understanding of the project lifecycle, project management and project services fundamentals

Education
  • Post-secondary education in a related field, or equivalent combination of education and experience
  • Experience in a consulting engineering or heavy industrial environment is an asset

Working Conditions
  • Primarily office-based with extended computer use
  • Flexible in-office and remote work arrangement

Additional Information
This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.
About Us
At Stantec, we know the work we do matters. From decarbonizing mines to modernizing electric grids and building the infrastructure that fuels communities, we're powering the world. Our clients come to us with their biggest, most complex challenges because that's where we thrive. And we're looking for problem solvers, high achievers, and visionaries to help us.
Join us for a chance to grow professionally at one of the world's top design firms while building our clean energy future.
About the Team
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

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