Assistant Document Controller Jobs in Markham, ON

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a talented Document Controller to join our team in Eastern Canada. As an integral part of our project delivery teams, the successful candidate will utilize their expertise to help the company deliver client success and have the opportunity to work on unique projects with a local focus to make a global difference.  

This position will be at the centre of effective document control for Civil Engineering projects, ensuring company procedures are applied with accuracy, consistency, and attention to detail. By maintaining reliable records and producing comprehensive document logs, the Document Controller will help keep vital project information organized, accessible, and ready to support informed decision-making.

Role accountabilities:

In this role, you will be responsible for archiving, controlling, and retrieving records as required, ensuring all documentation remains accurate, accessible, and up to date. You will also scan, image, index, and organize a broad range of documents, classifying, sorting, and categorizing them in line with the project document control system.

You will also play a key part in managing the issuance of documents, making sure the correct approvals are obtained before any information is released. In this role, you will review documents for completeness and accuracy, carrying out quality checks and ensuring all materials comply with established document control procedures.

As part of your responsibilities, you will support the migration of files where needed and assist with audit activities to help maintain the integrity of project records. You will also provide regular status updates on documentation, keeping stakeholders informed on progress and the workflow of document-related tasks.

In addition, you will maintain Request for Information (RFI) logs and distribute RFI responses appropriately, helping to support clear and efficient communication across the project team. Overall, in this role you will contribute to the smooth, compliant, and well-organized management of project documentation.

Document controller should be able to be present at the Construction Site as needed.

Qualifications & Experience:

• Bachelor's Degree and / or Diploma in Information Management  
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation  
• Involvement with large and complex projects from concept to delivery - P3 experience would be desirable  
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines  
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents  
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment  
• Stay focused and carry out their tasks in a timely and accurate manner  
• Ability to interact and coordinate with internal and external business partners  
• Strong communication and presentation skills - both verbal and written  
• Preferable to have experience working on construction sites  
• Experienced with EDMS (SharePoint, Aconex, ProCore)  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.