Assistant Document Controller Jobs in Markham, ON

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.  

The Project: If you enjoy managing cost, contracts, and commercial risk on construction projects, applying strong analytical and negotiation skills while working closely with stakeholders, this role offers the opportunity to make a meaningful impact on project delivery and value.

Our Values

Safety first - Going home safe and well: You will champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in your team and local health and safety rules or regulations of the work you're involved with.

Client focus - Deliver on our promise: You will lead on the cost management services including estimating, procurement and cost planning, owning the quality of deliverables, strategic outcomes and building long term relationships with your clients.

Integrity - Always do the right thing: You will lead operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.

Create opportunity - For our people to excel: You will mentor, coach, and develop teams, demonstrating effective leadership to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.

You'll Be Responsible For:

• Accountable for feasibility studies, advising on procurement strategies and contract selection, writing and undertaking procurement reports. 

• Utilises expertise and applies the value management techniques at the outset of a project.

• Manages, estimating and cost planning activities to include taking ownership of and presenting the final cost plan.

• Contributes to the procurement process, ensuring that all stages including prequalification, enquiry, analysis, selection and contract preparation are performed effectively.

• Supervises the preparation of the contract documents, warranties, bonds and licenses and assist formal execution by the appropriate parties.

• Accountable for the measurement of valuations of the work carried out and  ensuring that cost checking and valuation work is managed effectively.

• Ensures adequate cost control and reporting services during the contract and the production of monthly post-contract cost reports and presenting them to the client.

• Identifies all costs associated with design changes, contract awards, construction activities and client charges.

• Oversees and engages in the evaluation of claims for delay and additional costs made by the contractor and any nominated subcontractors/suppliers.

• Provides comprehensice advise on the issuing of certificate of making good defects and final completion in accordance with any requirements relating to completion, submissions and approvals.

• Advises on the issue of certificates of practical completion and ensure that final accounts are negotiated and agreed.

• Manages team of Cost Consultants, providing guidance, direction and coaching and performance management.

• Develops & maintains a series of both internal and external relationships.

• Identifies and implements continuous improvement plans/identifies key business improvements. 

• Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
   

You'll Need To Have:

• Demonstrable experience of delivering service excellence to clients.

• Proven experience cost planning, budgeting and estimating experience.

• Detailed knowledge of standard construction contracts and contractual frameworks.

• Strong understanding of value engineering, life-cycle costing, contract law, and commercial frameworks within construction.

• Proficient knowledge and experience within a specific sector or market relevant to the project or role.

• Demonstrated ability to undertake and advise on contract administration and contract management activities.

• Strong analytical and problem-solving skills applied to cost management, procurement, and contract administration challenges.

• Effective negotiation skills to support commercial and contractual outcomes.

• Digitally competent, with knowledge of BIM techniques and their practical application.

• Relevant technical qualifications or certifications aligned to the project portfolio.

• Degree in Quantity Surveying, Cost Management, or a related discipline (or equivalent).

• Professional membership such as MRICS/RICS (or equivalent).

• Experience managing and coordinating project stakeholders effectively.

• Ability to develop and maintain strong working relationships with internal and external stakeholders.

• Strong interpersonal skills, including the ability to prepare reports, negotiate, and build trusted relationships with key stakeholders.

Note: The estimated salary for this position is 130,000 - 180,000 CAD. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.