ZipRecruiter

Log In

1

Document Management Specialist Jobs (NOW HIRING)

Infinia Search Inc

Be Seen First

Document Management Specialist

Fishers, IN · On-site

$18.25/hr

Document Management Collateral Specialist Location: Fishers, IN Hours: M to F- 8:00 am to 5:00 pm-ish (some flex) Hourly rate: $18.25 Summary: The Document Management Collateral Specialist handles ...

Mays Plus

Document Management Specialist

Crosbyton, TX · On-site

Description Document Management Specialist (DMS) The DMS is responsible for maintaining all patient records by ensuring that all patient care documents are processed, managed, and coordinated in an ...

Acrisure

Document Management Specialist

Bradenton, FL · On-site

JOB SUMMARY Acrisure is seeking a Document Management Specialist to provide administrative and document management support to the claims team. This role is responsible for accurately processing claim ...

DXC Technology

Document Management Specialist

Ashburn, VA · On-site

$32K - $50K/yr

Contribute to the documentation and updating of process procedures. Work with the team to meet performance targets and quality standards. Actively engage in training and development opportunities.

next page

Showing results 1-20

All JobsDocument Management Specialist Jobs

Document Management Specialist information

See salary details

$33.5K

$83.8K

$130K

How much do document management specialist jobs pay per year?

As of Jul 29, 2026, the average yearly pay for document management specialist in the United States is $83,839.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,500.00 per year, depending on experience, location, and employer.

How much do document specialists make in the US?

Document Management Specialists in the US typically earn between $35,000 and $55,000 annually, depending on experience, location, and certifications. Entry-level positions may start lower, while experienced professionals with specialized skills can earn higher salaries.

What does a documentation specialist do?

A documentation specialist is responsible for creating, organizing, and maintaining accurate records and technical documents within an organization. They often use document management software and ensure compliance with company standards and regulations. Attention to detail and strong writing skills are essential for this role.

What Is a Document Management Specialist?

A document management specialist oversees data management procedures, access and security protocols, and related regulatory compliance policies for an organization. As a document management specialist, your job duties include developing new strategies for testing new or existing systems, analyzing and interpreting data, and performing searches for information across databases and other online repositories. You also work on more efficient modes of electronic content retrieval and distribution for end users seeking information housed in the system or adding new information to databases. Your job includes working closely with other specialists and managers to ensure company privacy and data policies meet federal regulations.

What are Document Management Specialists?

Document Management Specialists are professionals responsible for organizing, storing, and maintaining a company’s documents and records, both in physical and digital formats. They ensure that documents are properly categorized, easily accessible, and compliant with organizational or regulatory requirements. Their work helps improve information retrieval, supports data security, and streamlines business processes. Document Management Specialists may also implement document management systems and train staff on best practices. Their role is essential in industries where accurate recordkeeping and document control are critical.

What does a document management specialist do?

A document management specialist organizes, maintains, and retrieves digital and physical documents within an organization. They use document management systems and follow procedures to ensure data accuracy, security, and compliance, often working with tools like electronic records management software. Strong attention to detail and knowledge of data privacy standards are essential for this role.

What degree do you need to be a documentation specialist?

A documentation specialist typically needs at least a high school diploma or equivalent; however, many employers prefer candidates with a bachelor's degree in fields such as business, information management, or related areas. Relevant skills include attention to detail, proficiency with document management software, and strong organizational abilities.

How does a Document Management Specialist typically collaborate with other departments to ensure effective information flow?

Document Management Specialists often work closely with various departments such as legal, compliance, human resources, and IT to maintain accurate records and facilitate efficient document retrieval. They coordinate with team members to set up standardized filing systems, manage permissions, and ensure document security. Regular communication and training sessions are common to keep staff updated on best practices and compliance requirements, making collaboration essential for maintaining organizational efficiency and regulatory adherence.

What are the key skills and qualifications needed to thrive as a Document Management Specialist, and why are they important?

To thrive as a Document Management Specialist, you need expertise in records management, organizational skills, and a thorough understanding of information governance, often supported by a relevant degree or certification (such as AIIM or ARMA). Familiarity with document management systems (DMS) like SharePoint, OpenText, or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong attention to detail, communication, and problem-solving abilities help ensure accuracy and efficient workflow. These skills are crucial for maintaining compliance, information security, and facilitating seamless access to documentation within organizations.
More about Document Management Specialist jobs
What cities are hiring for Document Management Specialist jobs? Cities with the most Document Management Specialist job openings:
Who are the top companies hiring for Document Management Specialist jobs? The top employers for Document Management Specialist jobs are:
What states have the most Document Management Specialist jobs? States with the most job openings for Document Management Specialist jobs include:
What job categories do people searching Document Management Specialist jobs look for? The top searched job categories for Document Management Specialist jobs are:
What are popular job titles related to Document Management Specialist jobs? For Document Management Specialist jobs, the most frequently searched job titles are:
Document Management Specialist jobs near you
Infographic showing various Document Management Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $83,839 per year, or $40.3 per hour.

Document Management Specialist

Artemis Arc

Falls Church, VA • On-site

$65K - $75K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 27 days ago

Job description

Requisition ID
2026-4172
Job Summary
Artemis is seeking a full-time Document Management Specialist to support a large-scale, nationwide project management, business process improvement, information management, communications and outreach, and records management contract for the federal government. The Document Management Specialist will execute and oversee day-to-day records and information management for the client, ensuring all official records are properly created, maintained, stored, transferred, and dispositioned in accordance with federal guidelines requirements. This role will manage electronic and hard-copy filing systems, prepare and submit file plans, support record freezes and audits, coordinate records transfers, and provide compliance guidance to staff to ensure the client maintains audit-ready, defensible, and well-governed records throughout the contract lifecycle.
The Document Management Specialist role requires a self-starter, proactive problem solver and action-oriented team player with previous experience supporting federal clients, preferably within the Department of Defense or Department of Veterans Affairs, and strategic planning initiatives. This position needs an individual that is committed to providing superior service, poised under pressure and has a positive and flexible attitude.
This is a contingent hire position.
The Document Management Specialist will be required to work on-site in Falls Church, VA. Travel for meetings will be required.
The expected compensation at the time of requisition creation, is between $65,000 and $75,000. The position offers with medical, dental and vision coverage. Additional benefits such as 401K, disability insurance and PTO are provided as well
Primary Responsibilities
  • Maintain official electronic and hard-copy records in DHA systems, including the Electronic File System (EFS) and Records Management Storage Tracking (RMST) system.
  • Prepare and submit annual file plans to the Component Records Management Officer (CRMO) for approval.
  • Ensure official file stations and records are properly labeled, organized, and maintained.
  • Box, inventory, and transfer inactive records to Federal Records Centers (FRC) in accordance with approved schedules.
  • Support record freezes, record searches, and official responses to records management inquiries.
  • Ensure all digitization activities comply with NARA standards and DHA guidance.
  • Participate in annual records management reviews and implement corrective actions as required.
  • Track and report any unauthorized destruction, damage, or removal of records in accordance with DHA procedures.
  • Provide guidance to client staff on records management policies, procedures, and best practices.
  • Maintain documentation and audit trails supporting records compliance and lifecycle management.
  • Support transition activities by ensuring orderly transfer and documentation of records and files.

Minimum Qualifications
  • 3 years of experience.
  • Bachelor's degree in records management, information management, library science, or administration.
  • Familiarity with federal records management or NARA requirements is preferred.
  • Experience working with electronic records systems and structured filing environments.
  • Ability to build relationships and effectively manage expectations with diverse stakeholder groups.
  • Strong problem-solving skills and the ability to think critically.
  • Ability to manage competing deadlines.
  • Experience supporting complex projects and transformation efforts within the federal government.
  • Comfortability with supporting complex client relationships.
  • Ability to obtain and maintain a public trust clearance.
  • Legal authorization to work in the U.S.

Desired Qualifications
  • Strong critical thinking, analytical and time management skills.
  • Proven ability to organize, prioritize and work well with others.
  • Ability to communicate thoughts, ideas and solutions logically both written and orally.
  • Ability to stay calm under pressure and in a fast-paced environment.
  • Ability to receive feedback from clients and implement changes quickly and effectively.
  • Ability to get up to speed quickly on complex issues.
  • Desire to work in a fast-paced, rapidly evolving environment.

Client Information
The Armed Services Blood Program Directorate (ASBPD) and the Service Blood Program Officers (SBPO) of the Army, Navy, and Air Force have a proud history of providing quality blood products for service members, veterans, and their families in both peace and war. Since its inception more than 70 years ago, the ASBPD has collected over 5 million units of blood to support the United States Military and its allies. Blood collected from active-duty military personnel, Department of War (DoW) civilian employees, military veterans/retirees, and military family members has saved the lives of countless injured or ill military community members. Our nation's military has come to depend on the ASBPD to provide a sustained, secure, and safe blood supply across the country and around the world.

Apply