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Document Management Specialist Jobs (NOW HIRING)

Veristat

Document Management Specialist The Quality Assurance & Compliance Document Management Specialist will ensure compliance with relevant guidelines and regulations in a GxP environment. The position ...

Infinia Search Inc

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Document Management Specialist

Fishers, IN · On-site

$18.25/hr

Document Management Collateral Specialist Location: Fishers, IN Hours: M to F- 8:00 am to 5:00 pm-ish (some flex) Hourly rate: $18.25 Summary: The Document Management Collateral Specialist handles ...

Mays Plus

Document Management Specialist

Crosbyton, TX · On-site

Description Document Management Specialist (DMS) The DMS is responsible for maintaining all patient records by ensuring that all patient care documents are processed, managed, and coordinated in an ...

Acrisure

Document Management Specialist

Bradenton, FL · On-site

JOB SUMMARY Acrisure is seeking a Document Management Specialist to provide administrative and document management support to the claims team. This role is responsible for accurately processing claim ...

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Document Management Specialist information

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$33.5K

$83.8K

$130K

How much do document management specialist jobs pay per year?

As of Jul 26, 2026, the average yearly pay for document management specialist in the United States is $83,839.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,500.00 per year, depending on experience, location, and employer.

How much do document specialists make in the US?

Document Management Specialists in the US typically earn between $35,000 and $55,000 annually, depending on experience, location, and certifications. Entry-level positions may start lower, while experienced professionals with specialized skills can earn higher salaries.

What does a documentation specialist do?

A documentation specialist is responsible for creating, organizing, and maintaining accurate records and technical documents within an organization. They often use document management software and ensure compliance with company standards and regulations. Attention to detail and strong writing skills are essential for this role.

What Is a Document Management Specialist?

A document management specialist oversees data management procedures, access and security protocols, and related regulatory compliance policies for an organization. As a document management specialist, your job duties include developing new strategies for testing new or existing systems, analyzing and interpreting data, and performing searches for information across databases and other online repositories. You also work on more efficient modes of electronic content retrieval and distribution for end users seeking information housed in the system or adding new information to databases. Your job includes working closely with other specialists and managers to ensure company privacy and data policies meet federal regulations.

What are Document Management Specialists?

Document Management Specialists are professionals responsible for organizing, storing, and maintaining a company’s documents and records, both in physical and digital formats. They ensure that documents are properly categorized, easily accessible, and compliant with organizational or regulatory requirements. Their work helps improve information retrieval, supports data security, and streamlines business processes. Document Management Specialists may also implement document management systems and train staff on best practices. Their role is essential in industries where accurate recordkeeping and document control are critical.

What does a document management specialist do?

A document management specialist organizes, maintains, and retrieves digital and physical documents within an organization. They use document management systems and follow procedures to ensure data accuracy, security, and compliance, often working with tools like electronic records management software. Strong attention to detail and knowledge of data privacy standards are essential for this role.

What degree do you need to be a documentation specialist?

A documentation specialist typically needs at least a high school diploma or equivalent; however, many employers prefer candidates with a bachelor's degree in fields such as business, information management, or related areas. Relevant skills include attention to detail, proficiency with document management software, and strong organizational abilities.

How does a Document Management Specialist typically collaborate with other departments to ensure effective information flow?

Document Management Specialists often work closely with various departments such as legal, compliance, human resources, and IT to maintain accurate records and facilitate efficient document retrieval. They coordinate with team members to set up standardized filing systems, manage permissions, and ensure document security. Regular communication and training sessions are common to keep staff updated on best practices and compliance requirements, making collaboration essential for maintaining organizational efficiency and regulatory adherence.

What are the key skills and qualifications needed to thrive as a Document Management Specialist, and why are they important?

To thrive as a Document Management Specialist, you need expertise in records management, organizational skills, and a thorough understanding of information governance, often supported by a relevant degree or certification (such as AIIM or ARMA). Familiarity with document management systems (DMS) like SharePoint, OpenText, or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong attention to detail, communication, and problem-solving abilities help ensure accuracy and efficient workflow. These skills are crucial for maintaining compliance, information security, and facilitating seamless access to documentation within organizations.
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What states have the most Document Management Specialist jobs? States with the most job openings for Document Management Specialist jobs include:
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What are popular job titles related to Document Management Specialist jobs? For Document Management Specialist jobs, the most frequently searched job titles are:
Document Management Specialist jobs near you
Infographic showing various Document Management Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $83,839 per year, or $40.3 per hour.
Document Management Specialist

Document Management Specialist

Veristat

Remote

Full-time

Posted 29 days ago

Job description

Job Description:

Document Management Specialist

The Quality Assurance & Compliance Document Management Specialist will ensure compliance with relevant guidelines and regulations in a GxP environment. The position holder, with the input from the line manager and the QA team, is responsible for Document Management in the eDMS MasterControl

Make an Impact at Veristat!

Join a global team with more than 30 years of expertise accelerating life-changing therapies to patients worldwide.

  • 105+ approved therapies for marketing applications prepared by Veristat
  • 480+ oncology projects in the past 5 years
  • 350+ rare disease projects delivered in the past 5 years
  • Flexible, inclusive culture - 70% remote workforce, 66% women-led teams
  • Learn more about our core values here!

What we look for

  • Bachelor's Degree in a science or related field required
  • 2-3 or more years of relevant industry experience in Document Control in Quality Assurance
  • 2 or more years of experience in Document Control in MasterControl
  • Working experience in quality system programs
  • Excellent written and oral communication skills
  • Proficient in Microsoft Word, Excel and PowerPoint.
  • Strong multitasking and organization skills with a high level of attention.
  • Demonstrated ability to work in a cross-functional team
  • Well-honed ability to work independently, think critically, take initiative and set priorities, as much as ability to work as part of a team.
  • Ability to meet strict deadlines, flex with changing priorities.
  • Health Authority and/or Notified Body experience a plus

Automated Decision Making: All applicants are reviewed by a member of the Veristat Talent Acquisition team; Veristat does not utilize an automated decision-making process.

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Veristat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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