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Documentation Specialist Jobs (NOW HIRING)

Vibrant LLC

Documentation Specialist

North Liberty, IA

$20 - $21/hr

Description Documentation Specialist Vibrant is seeking a Documentation Specialist to support the implementation and execution of documentation and compliance initiatives across the organization. The ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

$85K - $92K/yr

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

Valid8 Financial, Inc.

Documentation Specialist

Denver, CO · On-site

$65 - $90/hr

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

LauraMac, LLC

Documentation Specialist

Denver, CO

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

5TH HQ LLC

Documentation Specialist

Fort Lauderdale, FL · On-site

$17 - $20/hr

Documentation Specialist We're currently hiring a Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324 or call us at (954)397-0778 ...

5TH HQ LLC

Documentation Specialist

Davie, FL · On-site

$17 - $20/hr

Documentation Specialist We're currently hiring Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324. Location: Davie, FL Pay Rate ...

New

5TH HQ LLC

Documentation Specialist

Fort Lauderdale, FL · On-site

$17 - $20/hr

Documentation Specialist We're currently hiring a Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324 or call us at (954)397-0778 ...

Avondale Toyota

Documentation Specialist

Avondale, AZ · On-site

$17 - $23/hr

Documentation Specialist Job Type Full-time Avondale, AZ Benefits: * On-the-job training * Paid time off * Paid holidays * 401(k) * Health insurance w/ gym membership reimbursement * Dental insurance

5TH HQ LLC

Documentation Specialist

Davie, FL · On-site

$17 - $20/hr

Documentation Specialist We're currently hiring Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324. Location: Davie, FL Pay Rate ...

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Documentation Specialist information

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How much do documentation specialist jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What does a documentation specialist do?

A Documentation Specialist is responsible for creating, managing, and maintaining documents, manuals, and technical materials for an organization. They ensure that all information is accurate, clear, and accessible to users, whether these are employees, customers, or external partners. Their work often involves collaborating with subject matter experts to gather information, organizing content, and making sure documentation complies with company standards and regulations.

What does a documentation specialist do?

A documentation specialist updates, maintains, stores, and manages documents for a company. The specific job duties for this position vary across industries, but common duties are record storage and retrieval. Documentation specialists often use Microsoft Office applications, such as Word, Excel, and Access. They are typically trained to use the company’s information storage and retrieval system, used to collect documents, manage records, and retrieve information.

What are some typical challenges a documentation specialist might encounter when working with cross-functional teams?

Documentation Specialists often collaborate with diverse teams, such as engineering, product management, and customer support. A common challenge is translating technical jargon from subject matter experts into clear, user-friendly documentation without losing accuracy. Managing multiple document versions and ensuring timely updates during fast-paced product changes can also be demanding. Successful Documentation Specialists proactively communicate, ask clarifying questions, and use collaborative tools to keep documentation consistent and up to date.

Do you need a degree to be a documentation specialist?

A degree is not always required to become a documentation specialist, but many employers prefer candidates with a bachelor's degree in fields like technical communication, English, or related areas. Strong writing skills, attention to detail, and familiarity with tools such as Microsoft Word or Adobe Acrobat are important for this role.

What skills do you need to be a documentation specialist?

A documentation specialist needs strong writing and editing skills, attention to detail, and proficiency with tools like Microsoft Office and documentation software such as Adobe FrameMaker or MadCap Flare. Knowledge of technical concepts, good organizational skills, and the ability to work with cross-functional teams are also important.
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Documentation Specialist jobs near you
Infographic showing various Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 3% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist

Vibrant LLC

North Liberty, IA

$20 - $21/hr

Full-time

Dental, Vision, Retirement, PTO

Posted 27 days ago

Key responsibilities

  • Conduct audits to assess the accuracy, completeness, and consistency of documentation.

  • Provide education and training to staff regarding documentation standards, compliance requirements, and best practices.

  • Follow up on identified documentation deficiencies and assist staff with corrective actions.

Job description

Description

 Documentation Specialist


Vibrant is seeking a Documentation Specialist to support the implementation and execution of documentation and compliance initiatives across the organization. The Documentation Specialist will assist with auditing data integrity and ensuring consistency and accuracy throughout the documentation process.

This position will provide staff education, guidance, and follow-up to promote accurate and compliant documentation of billed services. The Documentation Specialist will also help identify and address documentation concerns, mitigate organizational liability risks, and support a high standard of compliance and excellence.

The Documentation Specialist will play an important role in preparing the organization for Iowa Medicaid and Managed Care Organization (MCO) reviews and audits by supporting the development, implementation, and ongoing adherence to compliance policies and procedures. 


Hours:  Monday through Thursday 8AM - 5PM, Fridays 8 AM - Noon or 5 PM (explained during interview).  


Benefits:

  • 401K with Company Match
  • Vision and Dental Insurance
  • Voluntary Benefits
  • Accrued PTO
  • Paid Sick Leave
  • Four Hour Work Day on Fridays
  • Wellness Reimbursement
  • On Demand Daily Pay
  • Paid Holidays
  • Growth Opportunities
  • Company Sponsored Outings


Key responsibilities include:

  • Conduct audits to assess the accuracy, completeness, and consistency of documentation.
  • Monitor documentation practices related to billed services to ensure compliance with applicable requirements.
  • Provide education and training to staff regarding documentation standards, compliance requirements, and best practices.
  • Follow up on identified documentation deficiencies and assist staff with corrective actions.
  • Support compliance initiatives and organizational quality-improvement efforts.
  • Help identify and mitigate potential compliance and liability risks.
  • Assist with preparation for Iowa Medicaid and MCO reviews, audits, and other compliance activities.
  • Promote consistent adherence to organizational policies, procedures, and regulatory requirements.
  • Maintain a high standard of accuracy, accountability, and professionalism in all documentation-related activities.
  • Other duties as assigned.

Requirements

Essential Qualifications:

  • Demonstrated customer service skills and ability to de-escalate situations.
  • Ability to provide education and professional feedback to other employees.
  • Computer/keyboarding skills: Microsoft office, excel, PowerPoint, Adobe.
  • Having an interest in serving the elderly or people with disabilities and the employees who provide care to them.
  • Excellent verbal and written communication skill.
  • Ability to provide customer service to all types of people of different age, race, gender, socioeconomic status and special needs.
  • Be organized and detail oriented.
  • Having a positive attitude and be a team player.

Special requirements:

  • Ability to drive to work site locations
  • Ability to lift 25-50 lbs., bend, twist, kneel, reach, pull, push and carry
  • Valid Driver's license and auto insurance
  • Must be 18 years or older 


Apply