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Documents Specialist Jobs (NOW HIRING)

D.Law, Inc.

Documents Specialist

Pasadena, CA · On-site

$22/hr

Documents Specialists Job Location : Pasadena, CA (on-site, not remote) Job Hours : Full-time / 40 hours per week (Monday - Friday 8:30am-5:30pm) Starting Pay Range : $20.00 per hour (Bilingual ...

D.LAW INC

Documents Specialist

Pasadena, CA

$22/hr

Documents Specialists Job Location : Pasadena, CA (on-site, not remote) Job Hours : Full-time / 40 hours per week (Monday - Friday 8:30am-5:30pm) Starting Pay Range : $20.00 per hour (Bilingual ...

Centivo

Senior Plan Documents Specialist

Buffalo, NY · Remote

$75K - $85K/yr

The Plan Documents Specialist will work cross-functionally with the Configuration, Implementation, Client Success, and Product teams to ensure best-in-class output, client experience, and ...

New

Self Help Inc

File-Documents Specialist

Avon, MA · On-site

$20 - $22/hr

Description Description Self Help Inc. is currently looking for an experienced File/Documents Clerk to join our team. Agency Profile Self Help, Inc. is a nonprofit Community Action Agency (CAA ...

Self Help Inc

File-Documents Specialist

Avon, MA · On-site

$20 - $22/hr

Description Self Help Inc. is currently looking for an experienced File/Documents Clerk to join our team. Agency Profile Self Help, Inc. is a nonprofit Community Action Agency (CAA) created to help ...

Self Help Inc

File-Documents Specialist

Avon, MA · On-site

$20 - $22/hr

Description Self Help Inc. is currently looking for an experienced File/Documents Clerk to join our team. Agency Profile Self Help, Inc. is a nonprofit Community Action Agency (CAA) created to help ...

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Documents Specialist information

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How much do documents specialist jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for documents specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What does a documents specialist do?

A Documents Specialist is responsible for creating, organizing, editing, and managing documents within an organization. Their work often involves ensuring documents are accurate, up to date, compliant with regulations, and properly stored or archived. They may work with a variety of documents, such as contracts, reports, manuals, or legal papers, and often use document management systems to facilitate their tasks. Attention to detail and strong organizational skills are essential in this role.

What are some common challenges a documents specialist may face when managing large volumes of documentation?

As a Documents Specialist, you may often encounter challenges such as maintaining version control, ensuring consistent formatting, and meeting tight deadlines for document delivery. Coordinating with multiple departments to gather accurate information and approvals can also be demanding, especially when working with confidential or regulated documents. Developing strong organizational skills and familiarity with document management systems can help overcome these challenges and ensure efficient workflow.

What are the key skills and qualifications needed to thrive as a documents specialist, and why are they important?

To thrive as a Documents Specialist, you need strong organizational abilities, attention to detail, and proficiency in document management principles, often supported by a degree in business administration or a related field. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes certifications like Certified Records Manager (CRM) are typically required. Excellent communication, time management, and problem-solving skills help you effectively coordinate with teams and manage large volumes of information. These skills are crucial for ensuring the accurate creation, storage, retrieval, and security of critical documents within an organization.

How do you become a documents specialist?

To become a documents specialist, candidates typically need a high school diploma or equivalent, along with strong organizational and attention to detail skills. Relevant experience in document management, proficiency with office software, and knowledge of filing systems or document control procedures are also important; some roles may require certifications in records management or related fields.

What skills do you need to be a documents specialist?

A documents specialist needs strong attention to detail, excellent organizational skills, and proficiency with document management software and office tools. Good communication skills and the ability to handle sensitive information securely are also important for success in this role.
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Documents Specialist jobs near you
Infographic showing various Documents Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documents Specialist

D.Law, Inc.

Pasadena, CA • On-site

$22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Description:JOB ANNOUNCEMENTA reputable, fast-growing law firm practicing labor and employment law is seeking to fill several entry-level full-time positions in its Glendale headquarters as detailed below.
*We are not currently hiring for this role, but are accepting applications to join our waitlist.*

Job Title(s): Documents Specialists


Job Location: Pasadena, CA (on-site, not remote)


Job Hours: Full-time / 40 hours per week (Monday – Friday 8:30am-5:30pm)


Starting Pay Range: $20.00 per hour (Bilingual Spanish speakers pay is $22.00 per hour)


Experience / Training: No prior experience required. Training will be provided.


Benefits: We provide benefits to full-time employees after a 90-day probational period including

health, dental and vision benefits, paid vacation, paid holidays, 401K among other perks.


Job Responsibilities:

  • Communicate with prospective clients and companies by phone, email, text messages.
  • Process/review documents from prospective clients.
  • Draft letters to companies requesting employee records.
  • Summarize notes of phone conversations.
  • Other duties as necessary

General Skills Required: Excellent verbal communication skills; excellent phone etiquette, great

note-taking skills, professional attitude, attention to detail, honesty, good written communication,

dependable, ability to follow instructions, computer savvy, good typing skills, multi-tasking.


Computer Skills Preferred: Microsoft Word, Excel, Outlook Email / Calendar / Planner, Adobe

Acrobat, Apple Operating System.


Language Skills:

  • Fluent in English (spoken & written) is required.
  • Fluent in Spanish (spoken & written) is a plus.
Requirements: