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Documentation Jobs (NOW HIRING)

JBW Federal

Documentation Specialist

Baltimore, MD · On-site

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and ...

5TH HQ LLC

Documentation Specialist

Fort Lauderdale, FL · On-site

$17 - $20/hr

Documentation Specialist We're currently hiring a Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324 or call us at (954)397-0778 ...

Avondale Toyota

Documentation Specialist

Avondale, AZ

$17 - $23/hr

Documentation Specialist Job Type Full-time Avondale, AZ Benefits: * On-the-job training * Paid time off * Paid holidays * 401(k) * Health insurance w/ gym membership reimbursement * Dental insurance

JBW Federal

Documentation Specialist

Washington, DC

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and ...

Argentum Medical

Documentation Specialist

Largo, FL · On-site

$20/hr

TITLE: Documentation Specialist LOCATION: On-site in Largo, Florida COMP RANGE: $20.00/hour Precision matters. Ownership matters. Your work makes the difference Are you highly organized, detail ...

Kelly Services

Documentation Specialist

Birmingham, AL · On-site

$18/hr

Review documents for accuracy, completeness, and legibility prior to processing. * Classify and index records according to established procedures. * Scan, upload, and maintain electronic records ...

New

acv

Documentation Specialist

Buffalo, NY · On-site

The Major Accounts Documentation Specialist is responsible for fulfilling documentation requests from ACV's major account customer base that are related to compliance. This role interacts in a ...

Artech

Documentation Specialist

Birmingham, AL · On-site

Documentation Specialist (Right of Way / Land Acquisition) Location: Birmingham, AL Duration: 3 Years Summary Supports land acquisition/right-of-way projects through document management, title ...

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How much do documentation jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for documentation in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a documentation specialist?

Documentation specialists are professionals responsible for creating, managing, and maintaining documents and manuals that provide instructions, guidelines, and information related to a company's products, services, or processes. They work to ensure that all written materials are accurate, clear, and accessible to the intended audience. Their tasks may include writing user guides, editing technical documents, organizing files, and collaborating with subject matter experts to gather information. Documentation specialists play a key role in supporting training, compliance, and efficient operations within an organization.

What is the difference between Documentation vs Technical Writer?

AspectDocumentationTechnical Writer
CredentialsTypically requires technical knowledge, certifications in specific tools or industriesRequires strong writing skills, often with certifications in technical communication or related fields
Work EnvironmentOften involves creating manuals, guides, and online help for products or servicesFocuses on producing clear, concise technical content for manuals, guides, and documentation
Industry UsageUsed across various industries including IT, manufacturing, and engineeringPrimarily found in tech, software, and engineering sectors
Search & ComparisonPeople compare Documentation with Technical Writer to understand roles and responsibilities

While both roles involve creating technical content, Documentation generally refers to the broader process of producing technical materials, whereas a Technical Writer is a professional responsible for crafting clear and effective technical documents within that process.

How does a documentation specialist typically collaborate with subject matter experts during the documentation process?

Documentation Specialists often work closely with subject matter experts (SMEs) to gather accurate and detailed information about products, processes, or systems. This collaboration usually involves conducting interviews, attending meetings, and reviewing technical materials provided by SMEs. Establishing clear communication channels and building good working relationships with SMEs are essential to ensure documentation is both technically accurate and accessible to the intended audience. Regular feedback loops and draft reviews are common practices to maintain quality and consistency.

What are the key skills and qualifications needed to thrive as a documentation specialist?

To thrive as a Documentation Specialist, you need strong written communication skills, attention to detail, and a background in technical writing or a related field. Familiarity with documentation tools such as Microsoft Word, Adobe Acrobat, and content management systems is typically required, along with knowledge of relevant style guides. Excellent organizational skills, adaptability, and the ability to collaborate with subject matter experts help individuals stand out in this role. These skills ensure the creation of clear, accurate, and accessible documentation that supports business operations and knowledge transfer.

What is a documentation job?

A documentation job involves creating, editing, and maintaining technical documents such as user manuals, guides, and procedures to ensure clear communication of product or process information. It often requires strong writing skills, attention to detail, and familiarity with tools like MS Word, Adobe FrameMaker, or Markdown. These roles are common in industries like technology, manufacturing, and healthcare.
More about Documentation jobs
What cities are hiring for Documentation jobs? Cities with the most Documentation job openings:
What are the most commonly searched types of Documentation jobs? The most popular types of Documentation jobs are:
What states have the most Documentation jobs? States with the most job openings for Documentation jobs include:
What job categories do people searching Documentation jobs look for? The top searched job categories for Documentation jobs are:
Documentation jobs near you
Infographic showing various Documentation job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist

JBW Federal

Baltimore, MD • On-site

Full-time

Medical, Dental, Vision, Retirement

Posted 21 days ago

Job description

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.
You will receive a comprehensive benefits package that includes:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Pet insurance
  • Annual membership to Costco or Sam's
  • 401K
  • ...and much, much more!

Job Description: The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.
Duties and Responsibilities:
  • Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images
  • Removing staples
  • Photocopying documents, adjusting settings to ensure legible copies
  • Repairing documents to allow proper scanning
  • Analyzing contents and making decision on whether documents are appropriate for official record
  • Determining the difference between Administrative, Performance, Legal or Policy documents
  • Identify and marking duplicate copies of documents
  • Re-stapling documents
  • Fastening documents in folders
  • Re-filing documents and/or folders

Requirements:
  • Two (2) years records management experience
  • One (1) year data entry experience
  • High School Diploma
  • Advanced knowledge of Microsoft Office programs
  • Strong customer service skills

Specialized Requirements:
  • Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.
  • Management and oversight of records management, assessments, analysis, and inventory experience.

Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.

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