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Documents Specialist Jobs (NOW HIRING)

Acro Service Corp

Document Specialist

Westlake, OH · On-site

$28 - $32/hr

Documents Specialist II Duration : 12 months contract (with possibility of extension) Location: Westlake, OH (Hybrid) Payrate: $28-32 per hr. On w2 without benefits Hybrid Schedule: 3 days/week in ...

Avalon Document Services

Document Specialist

Rochester, NY · On-site

$17 - $18/hr

Document Specialist | 1st Shift Location: Rochester, NY Worksite: Avalon Printing Facility Job Type ... Handling documents with confidentiality and care * Keeping work areas organized and following ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

$85K - $92K/yr

LauraMac is seeking a Documentation Specialist to support the creation, organization, and maintenance of internal and external documentation, training materials, and knowledge base content. This role ...

Artech

Documentation Specialist

Birmingham, AL · On-site

Documentation Specialist (Right of Way / Land Acquisition) Location: Birmingham, AL Duration: 3 ... Manage/maintain land acquisition documents (filing, scanning, data entry) * Prepare and review ...

Tri Counties Bank

Documentation Specialist

Fresno, CA · On-site

$26 - $38/hr

... documents outside of the documentation program as necessary to mitigate Bank's risk exposure. * Under the supervision of the Senior Documentation Specialist(s), analyze proposed loan, and modify loan ...

Tri Counties Bank

Documentation Specialist

Roseville, CA · On-site

$26 - $38/hr

... documents outside of the documentation program as necessary to mitigate Bank's risk exposure. * Under the supervision of the Senior Documentation Specialist(s), analyze proposed loan, and modify loan ...

Tri Counties Bank

Documentation Specialist

Redding, CA · On-site

$26 - $38/hr

... documents outside of the documentation program as necessary to mitigate Bank's risk exposure. * Under the supervision of the Senior Documentation Specialist(s), analyze proposed loan, and modify loan ...

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Documents Specialist information

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How much do documents specialist jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for documents specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

How do you become a documents specialist?

To become a documents specialist, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Relevant experience in document management, proficiency with office software, and knowledge of filing systems or document control procedures are often required; certifications in records management can be beneficial.

What are some common challenges a documents specialist may face when managing large volumes of documentation?

As a Documents Specialist, you may often encounter challenges such as maintaining version control, ensuring consistent formatting, and meeting tight deadlines for document delivery. Coordinating with multiple departments to gather accurate information and approvals can also be demanding, especially when working with confidential or regulated documents. Developing strong organizational skills and familiarity with document management systems can help overcome these challenges and ensure efficient workflow.

What is the role of a documents specialist?

A documents specialist manages, organizes, and maintains company or client documents, ensuring accuracy, security, and compliance with record-keeping standards. They often use document management software and may review, edit, or process various types of records in a fast-paced environment.

What are the key skills and qualifications needed to thrive as a documents specialist, and why are they important?

To thrive as a Documents Specialist, you need strong organizational abilities, attention to detail, and proficiency in document management principles, often supported by a degree in business administration or a related field. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes certifications like Certified Records Manager (CRM) are typically required. Excellent communication, time management, and problem-solving skills help you effectively coordinate with teams and manage large volumes of information. These skills are crucial for ensuring the accurate creation, storage, retrieval, and security of critical documents within an organization.

What does a documents specialist do?

A Documents Specialist is responsible for creating, organizing, editing, and managing documents within an organization. Their work often involves ensuring documents are accurate, up to date, compliant with regulations, and properly stored or archived. They may work with a variety of documents, such as contracts, reports, manuals, or legal papers, and often use document management systems to facilitate their tasks. Attention to detail and strong organizational skills are essential in this role.
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Documents Specialist jobs near you
Infographic showing various Documents Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 28% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Specialist

Acro Service Corp

Westlake, OH • On-site

$28 - $32/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

Job title: Documents Specialist II

Duration : 12 months contract (with possibility of extension)

Location: Westlake, OH (Hybrid)

Payrate: $28-32 per hr. On w2 without benefits


Hybrid Schedule: 3 days/week in office and 2 days/week in remote


Job Brief

This role supports the HSSE Risk Systems team by managing, updating, and maintaining OMS‑controlled documents. The position focuses on document lifecycle control, ensuring compliance with OMS requirements, version governance, and alignment with HSSE risk frameworks.


Duties and Responsibilities

  • Support the management of OMS-controlled documents, including creation, updates, revisions, and archiving.
  • Ensure all controlled documents meet OMS formatting, numbering, and content standards.
  • Coordinate with document owners, SMEs, and stakeholders to gather required updates and verify accuracy.
  • Maintain version control and track changes within the controlled document system.
  • Assist in preparing documentation for reviews and HSSE compliance assessments.
  • Perform quality checks to ensure consistency and alignment with HSSE Risk Systems requirements.
  • Support process improvements for document workflows and governance.
  • Generate reports related to document status, overdue reviews, and approval progress.

Qualifications

  • 3-5 yrs experience in similar role
  • Strong attention to detail and ability to manage multiple concurrent document tasks.
  • Proficiency with Microsoft Office applications; experience with SharePoint or similar systems is a plus.
  • Strong communication skills and ability to collaborate with cross‑functional teams.

Competencies

  • Excellent written communication and document editing skills.
  • Strong organizational and analytical abilities.
  • Professionalism and the ability to work independently with minimal supervision.
  • Ability to manage deadlines and maintain documentation accuracy under time pressure.

Working Conditions / Physical Requirements

  • Role is hybrid 3 days on site in Westlake, OH and involves extensive computer-focused tasks.
  • Must be available to work standard business hours or fixed hours as agreed for the assignment.


Thank you!

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