ZipRecruiter

Log In

1

Assistant Documentation Specialist Jobs (NOW HIRING)

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Cipla

Assistant Documentation Specialist

Hauppauge, NY · On-site

$20 - $26/hr

Job Title Assistant Documentation Specialist Location Central Islip or Hauppauge NY locations Employment Type Hourly - Full Time Hourly Range $20.00-$26.00 Work Hour / Shift 1st shift 7:00 AM - 3:30 ...

Vibrant LLC

Documentation Specialist

North Liberty, IA

$20 - $21/hr

The Documentation Specialist will assist with auditing data integrity and ensuring consistency and accuracy throughout the documentation process. This position will provide staff education, guidance ...

LauraMac, LLC

Documentation Specialist

Denver, CO

... usability * Assist in improving knowledge base structure, navigation, and content clarity ... Documentation Specialist, or similar role * Experience documenting technical systems, tools, or ...

LauraMac, LLC

Documentation Specialist

Denver, CO · On-site

$85K - $92K/yr

... usability * Assist in improving knowledge base structure, navigation, and content clarity ... Documentation Specialist, or similar role * Experience documenting technical systems, tools, or ...

LauraMac, LLC

Documentation Specialist

Denver, CO

... usability * Assist in improving knowledge base structure, navigation, and content clarity ... Documentation Specialist, or similar role * Experience documenting technical systems, tools, or ...

Concept Plus

Documentation Specialist

Dayton, OH · On-site

Documentation Specialist Concept Plus is a mission-focused technology solutions provider that ... Program Management Support * * Assist with preparation and submission of contract deliverables ...

Concept Plus

Documentation Specialist

Dayton, OH · On-site +1

About the role Concept Plus is seeking a Documentation Specialist to support federal IT systems ... Program Management Support * * Assist with preparation and submission of contract deliverables ...

next page

Showing results 1-20

All JobsBusiness JobsBusiness Services JobsDocument Control Specialist JobsAssistant Documentation Specialist Jobs

Assistant Documentation Specialist information

See salary details

$13

$24

$42

How much do assistant documentation specialist jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for assistant documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What does an assistant documentation specialist do?

An Assistant Documentation Specialist supports the creation, organization, and maintenance of documents and records for a company or organization. Their responsibilities often include drafting, editing, proofreading, and formatting documents, as well as ensuring that documentation meets established standards and is easily accessible. They may also assist with updating manuals, preparing reports, and managing document control systems. This role is important in industries where accurate and up-to-date documentation is critical, such as healthcare, manufacturing, and technology.

What are the key skills and qualifications needed to thrive as an assistant documentation specialist, and why are they important?

To thrive as an Assistant Documentation Specialist, you need strong attention to detail, excellent written communication, and organizational skills, often supported by a relevant associate’s or bachelor’s degree. Familiarity with document management systems, Microsoft Office Suite, and sometimes industry-specific platforms or ISO standards is typically required. Strong time management, adaptability, and collaboration skills help individuals excel in supporting documentation processes. These competencies ensure the accuracy, accessibility, and compliance of essential records, which are critical for organizational efficiency and regulatory adherence.

What are some common challenges faced by assistant documentation specialists when managing multiple documentation projects simultaneously?

Assistant Documentation Specialists often juggle several projects at once, each with its own deadlines and requirements. A common challenge is ensuring consistency and accuracy across different sets of documentation while adapting to the specific needs of each project. Effective time management and clear communication with subject matter experts are essential to stay organized and maintain high-quality outputs. Many teams use collaborative tools and version control systems to streamline workflows and minimize errors.

What is the difference between Assistant Documentation Specialist vs Documentation Coordinator?

AspectAssistant Documentation SpecialistDocumentation Coordinator
Required CredentialsTypically an associate degree or relevant certificationUsually an associate degree or similar experience
Work EnvironmentOffice setting, supporting documentation tasksOffice or project-based environment, managing documentation flow
Employer & Industry UsageCommon in healthcare, manufacturing, and tech industriesUsed across various industries including healthcare and engineering
Search & Comparison IntentPeople comparing entry-level documentation rolesIndividuals seeking roles with more coordination responsibilities

While both roles involve handling documentation, the Assistant Documentation Specialist typically supports documentation tasks under supervision, focusing on data entry and document preparation. The Documentation Coordinator often manages the overall documentation process, ensuring accuracy and compliance across projects. Understanding these differences helps job seekers identify roles that match their skills and career goals.

How to become an assistant documentation specialist with no experience?

To become an assistant documentation specialist with no experience, focus on developing strong writing, editing, and organizational skills through online courses or tutorials. Gaining familiarity with documentation tools like Microsoft Word, Adobe Acrobat, or content management systems can also improve your prospects, and internships or entry-level positions can provide practical experience.

What cities are hiring for Assistant Documentation Specialist jobs?

Cities with the most Assistant Documentation Specialist job openings:

What are the most commonly searched types of Documentation Specialist jobs?

The most popular types of Documentation Specialist jobs are:

What states have the most Assistant Documentation Specialist jobs?

States with the most job openings for Assistant Documentation Specialist jobs include:

Assistant Documentation Specialist jobs near you

Assistant Documentation Specialist

Cipla

Hauppauge, NY • On-site

$20 - $26/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

Job Title
Assistant Documentation Specialist
Location
Central Islip or Hauppauge NY locations
Employment Type
Hourly - Full Time
Hourly Range
$20.00-$26.00
Work Hour / Shift
1st shift 7:00 AM - 3:30 PM
Responsibilities/ Accountabilities

  • Prepare and review Change Controls, Technical Deviations, Methods, Specifications, COAs, Batch Records, Validation protocols/reports. Conduct focused time-studies to support packaging operations.
  • Support the technical writing and Packaging investigations, Corrective Action Preventive Actions (CAPAs), change controls and validation activities as required.
  • Apply complete knowledge of process improvement strategies and lean techniques (e.g. Method analysis, work combination charts, ergonomics, visual controls, safety, 5S,Fishbone Diagram, Kanban, poka yoke) to analyze and improve overall packaging operations.
  • Participates in the process of crafting and refining ideas, cultivating sources, and developing technical documents.
  • Perform and direct data mining and analyze the results to provide recommendations or conclusions.
  • Strict attention to detail and ability to review and edit content for compliance, clarity, and proper use of terminology.
  • Able to follow documented SOPs for creating documents and storing them
  • Ability to work independently and collaboratively.
  • Strong analytical skills with the ability to collect, organize and analyze data so that you may make recommendations and monitor performance.
  • Performs administrative functions as directed by Management to support projects and to ensure the smooth operation of the department.
  • Actively participate in Root Cause Analysis to identify areas for improvement including process redesign, workflow alignments and adjustments, and elimination of redundant and unnecessary tasks to create safe, standard, and effective action plans.
  • Enforce and follow safety regulations and ensure the working area is clean.
  • Adhere to CIPLA's Safety, Health, and Environmental policies.
  • Must be able to work under general supervision and able to work independently and in a team environment.
  • Must be able to exercise appropriate professional judgment on matters of significance.
  • Must be willing to work in a pharmaceutical manufacturing setting.
  • Other duties assigned as required by Manufacturing Management.
Education Qualifications
  • BA/BS degree in a related field of study from an accredited college/university required.
Experience
  • One (1) to three (3) years of direct work experience in pharmaceutical manufacturing. Preference will be given to candidates with experience in generic pharmaceutical manufacturing.
Skills/ Competencies
  • Advanced Analytical Mathematical Skills.
  • Ability to communicate the needs and agenda of the packaging department to other groups.
  • Excellent communications and presentation skills - written and verbal; fluent in English.
  • Strong knowledge in all Microsoft office computer applications (i.e., Word, Excel, PowerPoint, etc.) and pdf to create, edit, draft and control.
  • Good understanding in cGMP, current technologies, and current FDA guidelines.
  • Able to prioritize, plan and work under tight schedules and deadlines.
  • Must possess strong documentation and technical writing skills and be able to apply relevant scientific principles and practices.
  • Must communicate clearly and concisely across levels, both orally and in written.
  • Strong command over written and verbal English is required.

Benefits
In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance -medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, and other benefits.
About Cipla
Cipla is a leading global pharmaceutical company dedicated to high-quality, branded, and generic medicines. We are trusted by healthcare professionals and patients across geographies. Over the last eight decades, we have strengthened our leadership in India's pharmaceutical industry and fortified our promise of strengthening our global focus by consolidating and deepening our presence in the key markets of India, South Africa, the U.S., and other economies of the emerging world. Driven by the purpose of 'Caring for Life', Cipla's focus has always been on making affordable, world-class medicines with a reputation for uncompromising quality standards across the world.
In the last 85 + years, Cipla has emerged as one of the most respected pharmaceutical names in India as well as across more than 100 countries. Cipla is a fast-growing pharmaceutical company with a continued focus on the expanse of our strong legacy. Over the last five years, Cipla has significantly expanded its portfolio and presence in the U.S. with both a generic and brand division.
InvaGen Pharmaceuticals, Inc.
InvaGen Pharmaceuticals is a Cipla subsidiary engaged in the development, manufacture, marketing, and distribution of generic prescription medicines with focus on a range of therapeutic areas, including cardiovascular, anti-infective, CNS, anti-inflammatory, anti-diabetic, and anti-depressants. The company was founded in 2003 and is based in Central Islip and Hauppauge, New York. In October 2020, InvaGen established its project site in Fall River, Massachusetts to support the launch of Cipla's respiratory business in the United States.
Equal Opportunity Employer
Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Cipla, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require reasonable accommodation to make your application or interview experience a great one, please contact the recruiter.
About the Salary/ Pay Range
The salary range mentioned above is an anticipated base salary range for this position. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position may be eligible for benefits and participation in a bonus program based on performance and company results.

Apply