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Entry Level Documentation Specialist Jobs (NOW HIRING)

TekWissen LLC

Documentation Specialist

Madison, WI · On-site

$20 - $25/hr

Position: Documentation Specialist Location: Madison, WI, 53711 Duration: 12 Months Job Type ... (entry-level acceptable, 2+ years preferred). * Strong attention to detail. * Effective oral and ...

Generis TEK Inc.

Document Specialist I

Hopkins, MN · On-site

$27.50/hr

We have Contract role Document Specialist I for client at Minnetonka, MN. Please let me know if you ... W2 * Entry-level candidates will perform paper audits, edits, filing, assembly of documentation ...

Percheron LLC

Document Specialist Entry Level

Katy, TX · On-site

The Document Specialist must have an understanding of right-of-way projects and solar operations, timelines, and project requirements. Please note that this posting is part of our ongoing talent ...

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Entry Level Documentation Specialist information

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How much do entry level documentation specialist jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for entry level documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is an entry level documentation specialist?

Entry level documentation specialists are professionals responsible for creating, organizing, and maintaining documents, manuals, and other written materials for a company or organization. They often work under the guidance of senior documentation staff to ensure that information is clear, accurate, and accessible. Their duties may include proofreading, formatting, updating files, and assisting with the development of technical documents. This role is ideal for individuals with strong writing, organizational, and attention-to-detail skills. Entry level documentation specialists often collaborate with various departments to gather information and ensure compliance with company standards.

What are the key skills and qualifications needed to thrive as an entry level documentation specialist?

To thrive as an Entry Level Documentation Specialist, you need strong written communication, attention to detail, and organizational skills, often supported by a bachelor’s degree in English, communications, or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic knowledge of content management software is typically required. Being proactive, collaborative, and able to manage time effectively are important soft skills that set candidates apart. These competencies ensure the accuracy, consistency, and timely handling of critical documents, which supports efficient business operations.

What are some common challenges faced by entry level documentation specialists, and how can they be overcome?

Entry level documentation specialists often encounter challenges like quickly learning complex technical information and adapting to various documentation tools or style guides. It can also be difficult to balance accuracy with clarity, especially when communicating with subject matter experts. To overcome these challenges, it's helpful to proactively ask questions, seek feedback, and participate in team training sessions. Building strong collaboration skills and staying organized are key to thriving in this dynamic role.

What is the difference between Entry Level Documentation Specialist vs Technical Writer?

AspectEntry Level Documentation SpecialistTechnical Writer
Required CredentialsHigh school diploma or associate's degree, some roles may prefer relevant certificationsBachelor's degree in English, Communications, or related field; certifications optional
Work EnvironmentOffice settings, often within corporate, healthcare, or manufacturing industriesOffice or remote work, typically in technology, engineering, or scientific sectors
Employer & Industry UsageUsed by companies needing basic documentation, manuals, or proceduresCommon in tech, engineering, and scientific industries for creating detailed technical content

While both roles involve creating documentation, Entry Level Documentation Specialists focus on basic manuals and procedures, often with less technical detail, whereas Technical Writers produce comprehensive, detailed technical content for specialized audiences. The roles overlap in skills and work environment but differ in complexity and scope.

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Entry Level Documentation Specialist jobs near you
Infographic showing various Entry Level Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist

TekWissen LLC

Madison, WI • On-site

$20 - $25/hr

Contractor

Re-posted 21 days ago

Job description

Overview:    
   
TekWissen Group is a workforce management provider throughout the USA and many other countries worldwide. The job opportunity is for one of our clients specializing in biotechnology product development services. Our client is dedicated to supplying laboratory equipment, chemicals, supplies, and services essential in healthcare, scientific research, safety, and education. As the global leader in serving the field of science, our client boasts an annual revenue of around $40 billion with a mission to empower customers to make the world healthier, cleaner, and safer. Our client's global team is committed to delivering an unparalleled blend of cutting-edge technologies, convenient procurement options, and pharmaceutical services under their industry-leading brands. 
 
   
Position:          Documentation Specialist 
Location:         Madison, WI, 53711 
Duration:        12 Months 
Job Type:        Part Time 
Work Type:    Onsite   
                         
 
Responsibilities
  • Manage parts setup in SAP to support new launches, promotions, and custom products.
  • Ensure accuracy and timely completion of parts setup.
  • Work closely with product managers, manufacturing engineers, and other stakeholders to gather key information.
  • Track products through the process from change request to SAP setup and field communication.
  • Learn and follow established documentation processes.
  • Collaborate effectively in a team environment while also working independently.
Required Skills
  • Associate degree minimum, Bachelor’s preferred.
  • 0–2+ years of administrative/office experience (entry-level acceptable, 2+ years preferred).
  • Strong attention to detail.
  • Effective oral and written communication skills.
  • Experience with SAP.
  • Comfortable using software scripts (not developing, just executing).
  • Strong computer literacy.
  • MS Excel (2–4 years, intermediate level) – ability to work with formulas, formatting, and basic functions.
  • MS Office (2–4 years, intermediate level).
  • Strong ownership of tasks (tracking, execution, escalations).
  • Technical Excel skills (VLOOKUP, pivot tables, etc.).
  • Clear and professional communication skills.
TekWissen® Group is an equal opportunity employer supporting workforce diversity. 

TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions, that create lasting partnerships.

Our global footprint covers six countries: United States, Canada, Australia, India, United Kingdom and the Philippines. This allows us to work in close partnership with organizations and manage everything from global talent needs with demanding resourcing strategies, to single sites with lower recruitment volumes.

TekWissen® is an equal opportunity employer supporting workplace diversity. 

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About TekWissen

Sourced by ZipRecruiter

TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions, that create lasting partnerships.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Ann Arbor, MI, US

Year founded

2009

Social media

Twitter

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