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Document Processing Specialist Jobs (NOW HIRING)

PYA P C

Document Processing Specialist

Brentwood, TN · On-site

PYA is seeking a Document Processing Specialist join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. RESPONSIBILITIES * Provide advanced-level ...

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Document Processing Specialist information

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How much do document processing specialist jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for document processing specialist in the United States is $17.45, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $17.31 per hour, depending on experience, location, and employer.

What is a document processing specialist?

The role of a document processing specialist is to maintain and update information kept in an organization’s storage systems designed for specific types of data or documentation, such as electronic health records or customer information. As a specialist, your responsibilities include cataloging and entering data, helping end users with data retrieval, and performing database and storage system maintenance. You also perform a number of administrative and clerical duties, such as scanning documents, creating reports, and providing research assistance for other departments.

What are the key skills and qualifications needed to thrive as a document processing specialist, and why are they important?

To thrive as a Document Processing Specialist, you need strong attention to detail, proficiency in data entry, and familiarity with document management protocols, often supported by a high school diploma or equivalent. Expertise in office software such as Microsoft Office Suite, document scanning systems, and experience with content management systems or workflow tools is typically required. Exceptional organizational skills, time management, and the ability to communicate clearly help you stand out in this role. These skills are essential for ensuring accuracy, maintaining data integrity, and supporting efficient document workflows within organizations.

What are some typical challenges faced by document processing specialists, and how can they be managed effectively?

Document Processing Specialists often encounter challenges such as managing large volumes of paperwork under tight deadlines, ensuring data accuracy, and adapting to rapidly changing document management technologies. To manage these effectively, it's important to develop strong organizational skills, be proficient with document automation tools, and maintain a keen attention to detail. Collaborating closely with other departments, such as compliance and IT, also helps ensure seamless document workflows and minimizes errors.

What is the difference between Document Processing Specialist vs Data Entry Clerk?

AspectDocument Processing SpecialistData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; basic computer skills
Work EnvironmentOffice setting; handling physical and digital documentsOffice environment; primarily data input tasks
Employer & Industry UsageBanks, healthcare, legal firmsRetail, administrative offices, government agencies
Common Search & ComparisonOften compared for document handling rolesCompared for data entry tasks

The main difference is that Document Processing Specialists focus on managing, reviewing, and processing various documents, often involving verification and compliance, while Data Entry Clerks primarily input data into systems with less emphasis on document review. Both roles require attention to detail and computer skills but serve different functions within organizations.

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Document Processing Specialist jobs near you
Infographic showing various Document Processing Specialist job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 81% Full Time, 13% Part Time, and 4% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $36,290 per year, or $17.4 per hour.

Document Processing Specialist

Los Angeles, CA • On-site

Strategic Legal Practices
51 - 200 employees
Learn more about Strategic Legal Practicesexternal

Full-time

Re-posted 21 days ago

Job description

Document Processing Specialist

Strategic Legal Practices, APC is seeking a highly skilled and motivated Document Processing Specialist to join our team. The successful candidate will be responsible for preparing, revising, and formatting documents, correspondence and other materials received from our clients and prospects in a fast-paced environment. The candidate will also be required to perform other duties as required to support their team as well as the office management team from time to time.

Key Responsibilities:

  • Prepare, process, and format documents, correspondence and other materials received from clients and prospects.
  • Ensure all documents are accurate and comply with the firm’s standards.
  • Manage multiple projects and priorities in a fast-paced environment.
  • Collaborate with attorneys and support staff to meet client needs.
  • Support the office management team by greeting guests, answering phones, and providing other services as required.
  • Other duties as assigned by management from time to time.

Qualifications:

  • High school diploma or equivalent required; associate’s or bachelor’s degree preferred
  • Minimum of 2 years of experience in a legal or professional services environment
  • Proficient in Microsoft Office Suite and Adobe Acrobat
  • Excellent attention to detail and strong organizational skills
  • Ability to work independently and as part of a team
  • Punctuality and reliability