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Admin Document Processing Specialist

Fremont, MI · On-site

$16/hr

High-volume, repetitive processing work * Focus on accuracy, documentation, and turnaround time ... Specialist: When our Talent is looking for their next opportunity, we know they are not just ...

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How much do document processing specialist jobs pay per hour?

As of Jun 12, 2026, the average hourly pay for document processing specialist in the United States is $17.45, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $17.31 per hour, depending on experience, location, and employer.

What does a Document Processing Specialist do?

A Document Processing Specialist is responsible for preparing, organizing, and managing electronic or paper documents for an organization. Their duties often include data entry, scanning documents, verifying information for accuracy, and ensuring documents are stored and retrieved efficiently. They may also assist in maintaining confidentiality and compliance with company policies and legal regulations. This role is essential in industries that handle large volumes of paperwork, such as finance, healthcare, and legal services.

What are some typical challenges faced by Document Processing Specialists, and how can they be managed effectively?

Document Processing Specialists often encounter challenges such as managing large volumes of paperwork under tight deadlines, ensuring data accuracy, and adapting to rapidly changing document management technologies. To manage these effectively, it's important to develop strong organizational skills, be proficient with document automation tools, and maintain a keen attention to detail. Collaborating closely with other departments, such as compliance and IT, also helps ensure seamless document workflows and minimizes errors.

What are the key skills and qualifications needed to thrive as a Document Processing Specialist, and why are they important?

To thrive as a Document Processing Specialist, you need strong attention to detail, proficiency in data entry, and familiarity with document management protocols, often supported by a high school diploma or equivalent. Expertise in office software such as Microsoft Office Suite, document scanning systems, and experience with content management systems or workflow tools is typically required. Exceptional organizational skills, time management, and the ability to communicate clearly help you stand out in this role. These skills are essential for ensuring accuracy, maintaining data integrity, and supporting efficient document workflows within organizations.

What Is the Role of a Document Processing Specialist?

The role of a document processing specialist is to maintain and update information kept in an organization’s storage systems designed for specific types of data or documentation, such as electronic health records or customer information. As a specialist, your responsibilities include cataloging and entering data, helping end users with data retrieval, and performing database and storage system maintenance. You also perform a number of administrative and clerical duties, such as scanning documents, creating reports, and providing research assistance for other departments.

What is the difference between Document Processing Specialist vs Data Entry Clerk?

AspectDocument Processing SpecialistData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; basic computer skills
Work EnvironmentOffice setting; handling physical and digital documentsOffice environment; primarily data input tasks
Employer & Industry UsageBanks, healthcare, legal firmsRetail, administrative offices, government agencies
Common Search & ComparisonOften compared for document handling rolesCompared for data entry tasks

The main difference is that Document Processing Specialists focus on managing, reviewing, and processing various documents, often involving verification and compliance, while Data Entry Clerks primarily input data into systems with less emphasis on document review. Both roles require attention to detail and computer skills but serve different functions within organizations.

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Document Processing Specialist jobs near you

Document Processing Specialist

Forge Global

San Francisco, CA • On-site

$24 - $25/hr

Other

Posted 8 days ago

Job description

Forge Trust is a leading provider of self-directed retirement accounts that empower investors to diversify their portfolios with alternative assets. Our mission is to help our clients achieve their financial goals by offering them innovative options, exceptional service, and unparalleled expertise.

The Role: 

This role will report to Documents Processing Manager. This position will be responsible for assisting in organizing, scanning, and delegating all incoming mail to the appropriate departments, along with assisting with various assignments and projects as needed by the business.This role is based out of our San Francisco office, 5 days a week. 

Responsibilities: 

  • Monitor Zendesk ticketing system for original document requests: retrieve documents and deliver to the requester
  • Assist with day-to-day department duties as required, sort, prepare, and scan all mail that has been categorized into individual departments
  • File and maintain accurate hard copy files per department procedures
  • Scan all Forward to Investor mail and send it to the client via email and/or US mail, assist with mailroom duties including mass mailing
  • Use databases for client lookups and detailed account information 
  • Assist with scanning, preparing and filing batches of checks and Exception Checks via Laserfiche and Zendesk
  • Special projects and miscellaneous scanning/indexing/filing online research duties as required
  • Knowledgeable in Microsoft applications (Word, Excel, Outlook, etc.) 

Qualifications: 

  • 1+ years of experience of an office based setting
  • Specific vision abilities required by this job include close vision, and ability to focus
  • While preforming the duties of this role, you will occasionally be required to walk; climb or balance; scoop, kneel or crouch
  • You must be able to move/lift 20lbs (a full file box)
  • Physical requirements: operate a computer for 8 hours per day; give and receive detailed information through verbal and written communication
  • This role requires to be in office, 5 days a week. This is not a remote role. 

Preferred Qualifications:

  • Familiarity with Laserfiche and/or Zendesk

For residents of San Francisco, CA the hourly range for this role is $24.00 - $25.00 + annual bonus. Final offers may vary from the amount listed based on geography, candidate experience and expertise, bonus, and other factors.

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