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Gift Processing Specialist Jobs (NOW HIRING)

Cranbrook

Gift Processing Specialist

Bloomfield, MI · On-site

$16.25 - $21/hr

Gift Processing Specialist Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art.

Asuep

Gift Processing Specialist

Tempe, AZ · On-site

Gift Processing Specialist The Gift Processing Specialist is responsible for the upload, review, and reconciliation of individual and corporate donor demographic information imported into the donor ...

Roseman

Gift Processing Specialist

South Jordan, UT · On-site

$21/hr

Job Summary The Gift Processing Specialist is the key steward of donor and financial data, managing the full lifecycle of gifts, including data entry, coding, invoicing, reconciliation, and reporting ...

Ohio Living

Gift Processing Specialist

Westerville, OH

$16.50 - $21.25/hr

The Gift Processing Specialist is responsible for the day-to-day gift management activities through timely and accurate processing, receipting and reconciliation, ensuring adherence to established ...

Ohioliving

Gift Processing Specialist

Ohio, IL

$16 - $20.75/hr

The Gift Processing Specialist is responsible for the day-to-day gift management activities through timely and accurate processing, receipting and reconciliation, ensuring adherence to established ...

Williammary

$55K - $64K/yr

Senior Gift and Records Processing Specialist Department: CC00269 WM001 | WMUA | Gifts & Records Administration Job Family: Staff - Administrative & Office Support Worker Sub-Type: Regular (benefited ...

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How much do gift processing specialist jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for gift processing specialist in the United States is $21.13, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Gift Processing Specialist, and why are they important?

To thrive as a Gift Processing Specialist, you need strong attention to detail, familiarity with fundraising or donor management, and typically a background in finance, business, or nonprofit administration. Experience with donor databases like Raiser's Edge, data entry systems, and proficiency in Microsoft Excel are commonly required. Excellent organizational skills, discretion, and effective communication help ensure accuracy and maintain donor relationships. These skills are crucial for ensuring accurate gift recording, donor satisfaction, and compliance with financial and organizational policies.

What are some common challenges faced by Gift Processing Specialists, and how can they be managed effectively?

Gift Processing Specialists often handle high volumes of transactions, especially during peak fundraising periods, which can lead to tight deadlines and the need for strong attention to detail. Managing donor data accurately and ensuring timely acknowledgment of gifts are key challenges. Staying organized, regularly updating data entry protocols, and collaborating closely with fundraising and finance teams can help minimize errors and streamline workflows. Leveraging donor management software and following established best practices are also crucial for success in this role.

What are Gift Processing Specialists?

Gift Processing Specialists are professionals responsible for accurately recording, tracking, and acknowledging donations or gifts received by an organization, typically within nonprofits, universities, or charitable foundations. They handle data entry, ensure compliance with donor intent, and maintain donor records in database systems. Additionally, they often generate receipts and support fundraising teams to ensure a smooth donation process. Their attention to detail helps maintain donor trust and organizational transparency.

What is the difference between Gift Processing Specialist vs Donation Coordinator?

AspectGift Processing SpecialistDonation Coordinator
CredentialsTypically requires high school diploma or equivalent; some roles prefer experience in data entry or office administrationOften requires similar credentials; may include experience in nonprofit or fundraising environments
Work EnvironmentOffice setting, handling gift data, processing donations, and maintaining recordsOffice or event setting, coordinating donation efforts and donor communications
Industry UsageCommon in nonprofit, charity, and religious organizationsCommon in nonprofit, fundraising, and charitable organizations

The Gift Processing Specialist focuses on accurately entering and managing gift data, while the Donation Coordinator handles broader donation efforts and donor relations. Both roles are essential in nonprofit settings and often overlap in skills and industry usage.

What cities are hiring for Gift Processing Specialist jobs? Cities with the most Gift Processing Specialist job openings:
What states have the most Gift Processing Specialist jobs? States with the most job openings for Gift Processing Specialist jobs include:
What job categories do people searching Gift Processing Specialist jobs look for? The top searched job categories for Gift Processing Specialist jobs are:
Gift Processing Specialist jobs near you
Infographic showing various Gift Processing Specialist job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $43,948 per year, or $21.1 per hour.
Gift Processing Specialist

Gift Processing Specialist

Villanova University

Villanova, PA • On-site

Full-time

Retirement, PTO

Posted 10 days ago

Villanova University rating

7.5

Company rating: 7.5 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

263rd of 537 rated colleges and universities

Job description

Posting Details
Do you have questions about the application process? If so, please refer to the Applicant FAQ's.
Posting Details (Default Section)
Posting Number:
20260245S
Position Title:
Gift Processing Specialist
Position Type:
Staff
Location:
Villanova, PA
Recruitment Type:
Internal/External Applicants
Work Schedule:
full-time/12-months
Avg Hours Week
Department:
604 - University Advancement
Position Summary:
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Why work at Villanova?Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University's philanthropic supporters as we "keep moving" in the spirit of St. Augustine in the public phase of Villanova's comprehensive capital campaign: Espiritus Nova.
The Gift Processing Specialist is a key member of the Gift Administration team in University Advancement, reporting to the Senior Director of Gift Administration. This role supports the daily operations of gift and pledge processing and ensures the accurate and timely recording of donor contributions.
The Specialist is responsible for managing the matching gift process and assisting with the processing of charitable gifts from alumni, parents, corporations, foundations, friends, faculty, staff and students. Core duties include entering gift and pledge transactions into the Banner system, generating gift receipts, processing web-based donations, managing honorary and memorial tribute notifications, and maintaining accurate donor records. This position also plays an important role in preparing pledge reminder files for review and approval, as well as serving as backup support for electronic transactions, including online gifts and wire transfers.
The Gift Processing Specialist collaborates closely with Development Directors, Gift Officers, University Advancement staff, Financial Services, auditors, and other campus partners to ensure proper handling and reporting of donations. Regular interaction with donors via phone and email is a key component of the role. The ideal candidate will demonstrate strong customer service, attention to detail, and excellent interpersonal and communication skills.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities:
  • In collaboration with the Gift Administration team, this position ensures the accurate and timely processing of more than 37,000 annual transactions, including cash, checks, electronic fund transfers, wire transfers, gifts-in-kind, online gifts, payroll deductions, matching gifts, and pledges. Responsibilities include assisting in the University's receipting process and accurately applying both hard and soft credit to donors.
  • A key component of this role is managing the matching gift email account, which includes providing excellent customer service and troubleshooting inquiries from University Advancement staff members and other University departments regarding issues pertaining to gifts, pledges, stock transfers, wire transfers, and matching gifts and gift receipts. The incumbent will also work closely with matching gift companies to complete the required forms, verify gifts and provide supporting documentation as needed.
  • Responsible for updating monthly pledge reports, including preparing data files for the pledge reminder process for donors with active pledges, ensuring timely communication of upcoming payment obligations in accordance with agreed-upon reminder schedules. Manage reporting and communication for weekly tribute letters sent to internal and external constituents.
  • The individual will be cross trained in all aspects of gift processing, including the University's online giving program. Responsibilities include accurately identifying and crediting donors for all gifts made through the online giving platform, assisting with periodic updates to the site, and maintaining accurate donor information, including address updates in Banner. Additionally, this role will support the administration of refunds for online transactions using the University's giving platform, GiveCampus.
  • Ensures that all IRS guidelines pertaining to the processing and receipting of donations are met. Assist with the annual updates to the gift and pledge processing procedures manual in coordination with the Senior Director of Gift Administration.
  • Ensures that hard and soft credit is accurately reflected in the banner system and accurately reported to the donor. (Including quid pro quo for: golf outings, auctions, dinners,) Maintains and updates bio information for address and employment records as needed.

Minimum Qualifications:
  • 2+ years of experience in advancement services or gift and pledge processing or other relevant experience.
  • Knowledge of university advancement operations.
  • Knowledge of financial processing and reporting.
  • Understating of IRS regulations and receipting policies.
  • Advanced computer skills required including a working knowledge of development and financial systems, Microsoft Office and experience with Cognos reporting software.
  • Strong analytical and planning skills.
  • An aptitude for the management and effective use of information systems.
  • Ability to work independently and communicate effectively to managers and co-workers.
  • Attention to detail and strong communication skills, along with significant organizational skills required. Ability to define goals and objectives and develop and implement strategic plans to accomplish University Advancement's operational goals.
  • Must be able to work under the pressure of time and frequent requests from multiple sources each having their own timelines and constraints and with all levels of academic and administrative staff.

Preferred Qualifications:
  • Knowledge of Ellucian Banner Alumni or similar fundraising system is highly desirable.
  • Previous higher education or nonprofit administrative experience preferred.

Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date:
05/14/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within salaried grade 12 and the range is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.
Salary Grade:
12
Job Classification:
exempt

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About Villanova University

Sourced by ZipRecruiter

Villanova University, located in Villanova, Pennsylvania, United States, operates within the higher education industry. Its establishment traces back to 1842 by the Augustinians, a Catholic religious order. The university offers a wide range of academic programs in various disciplines, including Liberal Arts and Sciences, Engineering, Nursing, Business, and Law, serving over 10,000 undergraduate, graduate, and law students. Guided by its Augustinian Catholic intellectual tradition, it is committed to community service, and it seeks to cultivate knowledgeable, thoughtful, and ethical leaders. The university’s mission is to empower students to ignite change, with a vision for a just and peaceful world.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Villanova, PA, US

Year founded

1842

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