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How much do document processing coordinator jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for document processing coordinator in the United States is $25.78, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $30.77 per hour, depending on experience, location, and employer.

What does a document processing coordinator do?

A Document Processing Coordinator is responsible for managing, organizing, and processing a variety of documents within an organization. Their duties typically include reviewing and verifying documents for accuracy, ensuring proper formatting, maintaining records, and facilitating the flow of information between departments. They often use specialized software to track documents and ensure compliance with company policies and industry regulations. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information securely.

What are the key skills and qualifications needed to thrive as a document processing coordinator?

To thrive as a Document Processing Coordinator, you need strong organizational abilities, attention to detail, and experience with document management systems, often supported by a degree or relevant administrative experience. Familiarity with document imaging software, workflow management tools, and basic office software like Microsoft Office is important. Excellent communication, time management, and problem-solving skills set top performers apart in this role. These skills and qualities ensure that documents are accurately processed, securely managed, and efficiently delivered to support organizational operations.

What are some common challenges faced by document processing coordinators, and how are they typically addressed?

Document Processing Coordinators often handle large volumes of sensitive information under tight deadlines, which can make time management and attention to detail critical challenges. To address these, organizations typically provide robust training on document management systems and implement standardized workflows to minimize errors. Coordinators also collaborate closely with team members in departments like legal, compliance, and administration to ensure accuracy and compliance with company policies. Regular check-ins and clear communication channels further help in managing workload and resolving issues efficiently.

What is the difference between Document Processing Coordinator vs Data Entry Specialist?

AspectDocument Processing CoordinatorData Entry Specialist
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no formal certification required
Work EnvironmentOffice setting, handling documents, verifying informationOffice or remote, inputting data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for document management and processing tasksCompared for data input and accuracy skills

The main difference is that a Document Processing Coordinator manages and verifies documents within organizational workflows, while a Data Entry Specialist focuses primarily on inputting data accurately into systems. Both roles require attention to detail but serve different functions in document and data management.

What cities are hiring for Document Processing Coordinator jobs?

Cities with the most Document Processing Coordinator job openings:

What are the most commonly searched types of Document Processing jobs?

The most popular types of Document Processing jobs are:

What states have the most Document Processing Coordinator jobs?

States with the most job openings for Document Processing Coordinator jobs include:

What are popular job titles related to Document Processing Coordinator jobs?

For Document Processing Coordinator jobs, the most frequently searched job titles are:

Document Processing Coordinator jobs near you
Infographic showing various Document Processing Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $53,623 per year, or $25.8 per hour.

Real Estate Document Processing Coordinator

Clovis, CA • On-site

California Builder Services
Real Estate • 1 - 10 employees
Learn more about California Builder Servicesexternal

$50K - $70K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description


Job Title: Real Estate Document Processing Coordinator
Department: DRE Processing
Salary Range: $50,000-$70,000 (depending on experience)
Job Type: Full-time, Monday-Friday, 8:00 AM-5:00 PM
Work Location: Clovis, CA 93611 (in-person)
About California Builder Services
California Builder Services (CBS) helps homebuilders and land developers move residential subdivisions through one of the country's most complex regulatory processes: approval by the California Department of Real Estate (DRE). We process a high volume of filings a year - from condo conversions to master-planned communities - and our work determines when clients can start selling homes. Every day here runs on details, deadlines, and paper.
About the Role
This is the engine-room role on our processing team - the person who makes sure nothing gets lost, forgotten, or left untouched. It's an internal role supporting our Project Managers and Consultants, though you'll coordinate directly by phone and email with municipal offices, utility companies, and state agencies to track down documents and confirm filings.
It's fast-paced and detail-obsessed - a misplaced comma can cause real problems for us. We need someone who catches errors before they become someone else's problem.
This is also a growth role. Every Project Coordinator, Consultant, and Department Manager on our team started here.
What You'll Do
* Process incoming mail: open, scan, and save documents to our server, correctly filed and named.
* Maintain the CRM log of every active project and its status.
* Set reminders and send follow-up emails to request outstanding documents, and keep following up until you get them.
* Stamp and time-date documents the moment they're received, and log them into our system.
* Handle the physical side of the job: copying, scanning, hole-punching, and filing.
* Call and coordinate with municipalities, utility companies, and state agencies to track filings and request documents.
* Review incoming documents for accuracy and flag anything that looks off before it becomes a problem.
Who We're Looking For
This isn't a first job. We're looking for someone who's already worked somewhere they were genuinely relied on - where a missed deadline or a dropped detail had real consequences, and ownership was expected, not just effort. The industry matters less than the experience of being accountable to an organization.
You've probably worked in escrow, title, permitting, construction admin, paralegal support, property management, or government/municipal offices - or somewhere with a similar mix of documents, deadlines, and follow-through. You're comfortable in Outlook, Word, and Excel. You can write a clean, professional email and pick up the phone without rehearsing what you're going to say.
You should have a basic, real-world understanding of how property taxes, utility bills, and municipal permits work - not real estate expertise, just general life literacy that lets you pick up the specifics fast.
We need someone who can hit the ground running - there's no long runway to ramp up.
Qualifications
* High school diploma required; bachelor's degree in business administration, real estate, or construction management preferred.
* 2+ years in a professional environment where you held real responsibility.
* Working proficiency in Microsoft Word, Excel, and Outlook; comfortable navigating online databases and search tools.
* Background in real estate, escrow, title, construction, permitting, engineering, or mapping is a plus, not a requirement.
Skills That Will Make You Successful Here
* Sharp, borderline obsessive attention to detail.
* Strong written and verbal communication - clean emails, confident phone calls.
* Comfortable managing a high volume of competing priorities without dropping any of them.
* Works well on a close-knit team, in a fast-moving environment.
Benefits
* 401(k) with employer matching
* Health, dental, vision, and life insurance
* Paid time off: 4 weeks of annual sick leave and vacation accrual
* 9 paid holidays
* Performance bonuses
* Team outings
California Builder Services is proud to be an equal opportunity employer, and we're glad to make reasonable accommodations for applicants who need them during our hiring process - just let us know.

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