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Document Processing Coordinator Jobs in Tennessee

University of Rochester

$21.78 - $30.53/hr

Responds to requests for documents, such as pay statements and W-2 forms. * Audits and approves ... information processed in WD * Maintains employee information database, such as address changes ...

Thermon

Document Controller

Morristown, TN · On-site

Support continuous improvement initiatives by identifying opportunities to enhance document control processes, including coordination with Sales, Engineering and Operations.Perform additional duties ...

Thermon

Document Controller

Morristown, TN · On-site

Support continuous improvement initiatives by identifying opportunities to enhance document control processes, including coordination with Sales, Engineering and Operations. * Perform additional ...

Thermon

Document Controller

Morristown, TN · On-site

Support continuous improvement initiatives by identifying opportunities to enhance document control processes, including coordination with Sales, Engineering and Operations. * Perform additional ...

Aston Carter

Import Coordinator

Nashville, TN · On-site

$22/hr

Job Title: Import Coordinator The Import Coordinator (Import Operations Customer Service ... Support documentation processes including order entry, preparation and review of bills of lading ...

Chattanooga Heart Institute

Scheduling Coordinator

Hixson, TN · On-site

$14.75 - $18.75/hr

... by coordinating appointments and managing schedules. Every day you will schedule patient ... documentation, process reports, and provide exceptional customer service to patients via phone and ...

CommonSpirit Health

Scheduling Coordinator

Hixson, TN · On-site

$16.83 - $23.77/hr

... by coordinating appointments and managing schedules. Every day you will schedule patient ... documentation, process reports, and provide exceptional customer service to patients via phone and ...

TERRACON

Project Coordinator

Nashville, TN · On-site

Coordinate document processes and systems to support control and availability of project and client ... coordination of drilling, and field classification of soil and rock samples, as directed.

TERRACON

Project Coordinator

Nashville, TN · On-site

Coordinate document processes and systems to support control and availability of project and client ... coordination of drilling, and field classification of soil and rock samples, as directed.

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All JobsDocument Processing JobsDocument Processing Coordinator JobsDocument Processing Coordinator Jobs in Tennessee

Document Processing Coordinator information

What does a document processing coordinator do?

A Document Processing Coordinator is responsible for managing, organizing, and processing a variety of documents within an organization. Their duties typically include reviewing and verifying documents for accuracy, ensuring proper formatting, maintaining records, and facilitating the flow of information between departments. They often use specialized software to track documents and ensure compliance with company policies and industry regulations. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information securely.

What are the key skills and qualifications needed to thrive as a document processing coordinator?

To thrive as a Document Processing Coordinator, you need strong organizational abilities, attention to detail, and experience with document management systems, often supported by a degree or relevant administrative experience. Familiarity with document imaging software, workflow management tools, and basic office software like Microsoft Office is important. Excellent communication, time management, and problem-solving skills set top performers apart in this role. These skills and qualities ensure that documents are accurately processed, securely managed, and efficiently delivered to support organizational operations.

What are some common challenges faced by document processing coordinators, and how are they typically addressed?

Document Processing Coordinators often handle large volumes of sensitive information under tight deadlines, which can make time management and attention to detail critical challenges. To address these, organizations typically provide robust training on document management systems and implement standardized workflows to minimize errors. Coordinators also collaborate closely with team members in departments like legal, compliance, and administration to ensure accuracy and compliance with company policies. Regular check-ins and clear communication channels further help in managing workload and resolving issues efficiently.

What is the difference between Document Processing Coordinator vs Data Entry Specialist?

AspectDocument Processing CoordinatorData Entry Specialist
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no formal certification required
Work EnvironmentOffice setting, handling documents, verifying informationOffice or remote, inputting data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for document management and processing tasksCompared for data input and accuracy skills

The main difference is that a Document Processing Coordinator manages and verifies documents within organizational workflows, while a Data Entry Specialist focuses primarily on inputting data accurately into systems. Both roles require attention to detail but serve different functions in document and data management.

What are the most commonly searched types of Document Processing jobs in Tennessee?

The most popular types of Document Processing jobs in Tennessee are:

What cities in Tennessee are hiring for Document Processing Coordinator jobs?

Cities in Tennessee with the most Document Processing Coordinator job openings:

Document Processing Coordinator jobs near you

OUTSIDE PROCESSING COORDINATOR

STEELSUMMIT HOLDINGS INC

Murfreesboro, TN • On-site

Full-time

Posted 2 days ago

New

Job description

POSITION SUMMARY:

The Outside Processing Coordinator is responsible for coordinating and managing production activities with outside processors and warehouses to ensure customer requirements, production schedules, and inventory accuracy are achieved. This position serves as the primary liaison between internal departments and external processing partners, maintaining accurate ERP records, monitoring production status, and supporting continuous improvement in supplier performance and inventory control.

ESSENTIAL FUNCTIONS:

  • Create, monitor, and update production orders to support customer requirements and operational priorities.
  • Verify production order costs to ensure consistency with approved outside processor quotations.
  • Coordinate production schedules with outside processors to meet delivery commitments and production deadlines.
  • Provide timely production, inventory, and order status updates to Sales, Customer Service, Materials Management, and other internal stakeholders.
  • Process production transactions and job recordings within the ERP system to maintain accurate inventory and production records.
  • Perform inventory reconciliations to identify and resolve discrepancies between company inventory, outside warehouse records, and processor activity.
  • Review and validate pricing discrepancies related to outside warehouses and processing vendors.
  • Support Sales Requests for Quotation (RFQs) by providing information regarding outside processing capabilities, available capacity, standard lead times, and processing requirements.
  • Prepare and communicate production forecasts to outside processors in coordination with Sales and Materials Management.
  • Maintain current records of outside processor capabilities, lead times, certifications, and capability matrices.
  • Monitor outside processor performance and support supplier scorecards and continuous improvement initiatives.
  • Assist with internal and external audits involving outside processors and warehouses, including IATF 16949 documentation and compliance requirements.
  • Develop strong working relationships with suppliers and internal departments to ensure efficient communication and issue resolution.
  • This position requires up to 25% travel to conduct inventory reconciliations, participate in training initiatives, attend team meetings, and perform assessment inspections.

EXPERIENCE AND EDUCATION:

  • Experience working with outside processors, subcontract manufacturing, or vendor management is preferred.
  • Experience using ERP/MRP systems in a manufacturing environment.
  • Strong understanding of production scheduling, inventory management, and supply chain processes.
  • Excellent organizational and time management skills with the ability to manage multiple priorities.
  • Strong analytical and problem-solving abilities.
  • High attention to detail and commitment to data accuracy.
  • Effective verbal and written communication skills.
  • Proficient in Microsoft Office, particularly Excel.
  • Ability to work collaboratively across Operations, Sales, Purchasing, Quality, and external suppliers.
  • Ability to analyze inventory and production data to identify trends and resolve discrepancies.
  • Knowledge of IATF 16949 or automotive manufacturing quality systems is a plus.

PHYSICAL AND MENTAL REQUIREMENTS:

Primarily office-based role requiring the ability to sit for extended periods while working on a computer. Must be able to communicate effectively in person, by phone, and electronically. Occasional visits to warehouse or manufacturing areas may be required. Must be able to occasionally lift up to 25 pounds.

Management retains the right to change this job description or add to the duties at any time.

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