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Document Processing Coordinator Jobs in Tennessee

Kyruus

Renewal & Retention Coordinator

Nashville, TN · On-site

Support Sales Operations with documentation, process tracking, and administrative coordination. * Maintain and update documentation for renewal workflows and standard operating procedures. * Identify ...

Bunzl

EDI Coordinator

Collierville, TN · On-site

The EDI Coordinator manages end-to-end EDI transactions across multiple platforms and service ... Create and maintain technical documentation, process flows, diagrams, and system specifications.

BUNZL

EDI Coordinator

Collierville, TN · On-site

The EDI Coordinator manages end-to-end EDI transactions across multiple platforms and service ... Create and maintain technical documentation, process flows, diagrams, and system specifications.

Material Handling Inc.

Service Coordinator

Chattanooga, TN · On-site

$18.25 - $23/hr

Service Coordinator - Built for Organization, Urgency & Customer Service Material Handling Inc ... Maintain daily technician activity records, labor entries, and service documentation. * Process ...

Material Handling Inc

Service Coordinator

Chattanooga, TN

$18.25 - $23/hr

Description Service Coordinator - Built for Organization, Urgency & Customer Service Material ... Maintain daily technician activity records, labor entries, and service documentation. * Process ...

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Showing results 21-40

All JobsDocument Processing JobsDocument Processing Coordinator JobsDocument Processing Coordinator Jobs in Tennessee

Document Processing Coordinator information

What does a document processing coordinator do?

A Document Processing Coordinator is responsible for managing, organizing, and processing a variety of documents within an organization. Their duties typically include reviewing and verifying documents for accuracy, ensuring proper formatting, maintaining records, and facilitating the flow of information between departments. They often use specialized software to track documents and ensure compliance with company policies and industry regulations. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information securely.

What are the key skills and qualifications needed to thrive as a document processing coordinator?

To thrive as a Document Processing Coordinator, you need strong organizational abilities, attention to detail, and experience with document management systems, often supported by a degree or relevant administrative experience. Familiarity with document imaging software, workflow management tools, and basic office software like Microsoft Office is important. Excellent communication, time management, and problem-solving skills set top performers apart in this role. These skills and qualities ensure that documents are accurately processed, securely managed, and efficiently delivered to support organizational operations.

What are some common challenges faced by document processing coordinators, and how are they typically addressed?

Document Processing Coordinators often handle large volumes of sensitive information under tight deadlines, which can make time management and attention to detail critical challenges. To address these, organizations typically provide robust training on document management systems and implement standardized workflows to minimize errors. Coordinators also collaborate closely with team members in departments like legal, compliance, and administration to ensure accuracy and compliance with company policies. Regular check-ins and clear communication channels further help in managing workload and resolving issues efficiently.

What is the difference between Document Processing Coordinator vs Data Entry Specialist?

AspectDocument Processing CoordinatorData Entry Specialist
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no formal certification required
Work EnvironmentOffice setting, handling documents, verifying informationOffice or remote, inputting data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for document management and processing tasksCompared for data input and accuracy skills

The main difference is that a Document Processing Coordinator manages and verifies documents within organizational workflows, while a Data Entry Specialist focuses primarily on inputting data accurately into systems. Both roles require attention to detail but serve different functions in document and data management.

What are the most commonly searched types of Document Processing jobs in Tennessee?

The most popular types of Document Processing jobs in Tennessee are:

What cities in Tennessee are hiring for Document Processing Coordinator jobs?

Cities in Tennessee with the most Document Processing Coordinator job openings:

Document Processing Coordinator jobs near you

Inside Sales & Service Coordinator

Belt Tech Industrial Inc

Lebanon, TN • On-site

$32K - $43K/yr

Full-time

Posted 11 days ago

Job description

Inside Sales & Service Coordinator (Sales Operations – Exempt)

Department: Sales

Reports To: Branch Manager

Work Schedule: Full-Time, 40 hours per week

Location: Branch Based – Indiana, Illinois, Tennessee

Compensation: Salary, Exempt (FLSA)


Summary

The Inside Sales & Service Coordinator is responsible for the administrative execution of customer orders and service work throughout the Tennessee branch. This role serves as the central coordination point between Territory Managers, Service Managers, Warehouse Operations, Vendors, and Customers to ensure every product order and service job is accurately quoted, processed, procured, staged, scheduled, invoiced (in conjunction with Branch Admin), and collected.

This position owns the internal workflow after the scope of work has been established by Sales or Service leadership. Success is measured by order accuracy, job readiness, responsiveness to customers, on-time execution, and cash collection.

Location

  • In person in Lebanon, TN
  • Will consider hybrid applicants

Responsibilities

  • Inside Sales
    • Prepare product and service quotations based on scopes provided by Territory and Service Managers
    • Process customer sales orders in NetSuite
    • Enter purchase orders
    • Coordinate with vendors to procure products
    • Track material deliveries and communicate status to customers
    • Resolve order discrepancies
    • Support Territory Managers with customer follow-up
    • Respond to incoming customer phone calls and emails
    • Create Warehouse pick tickets
    • Communicate directly with customers as needed
    • Assist with inventory planning
  • Inside Service
    • Procure & coordinate rental equipment as needed
    • Maintain the TN service calendar under the direction of the Service Managers
      • Not responsible for scheduling jobs, just the administrative tasks of attaching SOs and other relevant information
    • Track Warranty Documentation

Key Performance Indicators

  • Quote turnaround time
  • Quote accuracy
  • Sales order accuracy
  • Invoice processing time
  • Calendar information accuracy

Qualifications

  • 5+ years inside sales, service coordination, purchasing, or industrial operations experience
  • Strong organizational skills
  • Excellent written and verbal communication
  • Ability to manage multiple priorities
  • Experience with ERP systems (NetSuite preferred)
  • Proficient with Microsoft Office
  • High attention to detail
  • Self-directed and able to make independent decisions

Reporting Structure

  • Reports to:
    • Branch Manager
  • Works closely with:
    • Territory Managers
    • Service Managers
    • Warehouse Manager
    • Accounting
    • Vendors
    • Customers

Compensation

  • Base + Commission
  • Phone Credit

Remote / Hybrid Work

This position is eligible for a hybrid work arrangement following completion of initial training and onboarding. Hybrid eligibility is determined by management based on performance, operational needs, and role responsibilities. On-site attendance may be required for meetings, training, process coordination, and branch support.


Travel Requirements

No regular travel is required. Occasional travel for training or coordination meetings may occur based on business needs.


Schedule & Compensation

Full-time, salaried, exempt position. The standard schedule is Monday through Friday, with an eight-hour day shift. Additional hours may be required based on business needs or project responsibilities.


Salary by Location

Salary ranges may vary based on experience and qualifications