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Document Processing Coordinator Jobs in Virginia

Adecco

Document Control Coordinator

Norfolk, VA · On-site

$27.62/hr

If Document Control Coordinator sounds like something you would be interested in, and you meet the ... Process engineering, specification, and labeling change orders while supporting weekly change ...

Regal Rexnord

Document Control Coordinator III

Radford, VA · On-site

$36K - $55K/yr

We are seeking a Document Control Coordinator III to manage the lifecycle of controlled documents ... You will serve as a key resource for document control processes, quality system compliance, audit ...

New

Consertus, Inc.

Document Manager - Aviation

Norfolk, VA · On-site

Leads internal audits and coordinates with external auditors to verify compliance with document ... Identifies opportunities for process improvement and leads initiatives to enhance document control ...

S&B USA

Document Control Administrator

Arlington, VA · On-site

... coordinates document workflows, and ensures compliance with company policies and regulatory ... Serve as the primary point of contact for document control and retention processes across U.S ...

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Document Processing Coordinator information

What are the key skills and qualifications needed to thrive as a document processing coordinator?

To thrive as a Document Processing Coordinator, you need strong organizational abilities, attention to detail, and experience with document management systems, often supported by a degree or relevant administrative experience. Familiarity with document imaging software, workflow management tools, and basic office software like Microsoft Office is important. Excellent communication, time management, and problem-solving skills set top performers apart in this role. These skills and qualities ensure that documents are accurately processed, securely managed, and efficiently delivered to support organizational operations.

What does a document processing coordinator do?

A Document Processing Coordinator is responsible for managing, organizing, and processing a variety of documents within an organization. Their duties typically include reviewing and verifying documents for accuracy, ensuring proper formatting, maintaining records, and facilitating the flow of information between departments. They often use specialized software to track documents and ensure compliance with company policies and industry regulations. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information securely.

What are some common challenges faced by document processing coordinators, and how are they typically addressed?

Document Processing Coordinators often handle large volumes of sensitive information under tight deadlines, which can make time management and attention to detail critical challenges. To address these, organizations typically provide robust training on document management systems and implement standardized workflows to minimize errors. Coordinators also collaborate closely with team members in departments like legal, compliance, and administration to ensure accuracy and compliance with company policies. Regular check-ins and clear communication channels further help in managing workload and resolving issues efficiently.

What is the difference between Document Processing Coordinator vs Data Entry Specialist?

AspectDocument Processing CoordinatorData Entry Specialist
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no formal certification required
Work EnvironmentOffice setting, handling documents, verifying informationOffice or remote, inputting data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for document management and processing tasksCompared for data input and accuracy skills

The main difference is that a Document Processing Coordinator manages and verifies documents within organizational workflows, while a Data Entry Specialist focuses primarily on inputting data accurately into systems. Both roles require attention to detail but serve different functions in document and data management.

What are the most commonly searched types of Document Processing jobs in Virginia? The most popular types of Document Processing jobs in Virginia are:
What cities in Virginia are hiring for Document Processing Coordinator jobs? Cities in Virginia with the most Document Processing Coordinator job openings:
Document Processing Coordinator jobs near you
Infographic showing various Document Processing Coordinator job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 3% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Sterile Processing Coordinator - Sterile Processing Dept. Main

University of Virginia

Charlottesville, VA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

205th of 614 rated colleges and universities

Job description

Join the Team Behind Exceptional Surgical Care at UVA Health
At UVA Health, every successful procedure begins long before a patient enters the operating room. As a Coordinator within Sterile Processing, you will play a vital role in supporting one of the nation's leading academic medical centers by ensuring the right instruments, implants, and supplies are available when and where they are needed.
Working closely with Sterile Processing, Operating Room leadership, Supply Chain, and vendor partners, you will help maintain the seamless flow of critical surgical inventory that supports high-quality patient care. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, inventory management, data analysis, and collaborating across departments to support operational excellence.
Position Summary
Sterile Processing Coordinator performs a variety of administrative, inventory management, purchasing, and operational support functions for the Sterile Processing Department. This role serves as a key liaison between Sterile Processing, the Operating Room, Supply Chain, and external vendors to ensure the timely procurement, tracking, and availability of surgical instruments, implants, and supplies.
Responsibilities include inventory replenishment, par-level management, purchasing support, receiving and inspection of supplies, cycle counting, discrepancy resolution, inventory analysis, special order coordination, and customer service. The position requires a strong understanding of inventory control processes and the unique operational relationship between Sterile Processing and perioperative services.
What You'll Do
Inventory Management & Supply Coordination
  • Coordinate and maintain inventory levels of surgical instruments, implants, and medical supplies within Sterile Processing.
  • Monitor stock levels and replenish inventory to ensure uninterrupted support of surgical and procedural services.
  • Manage department par levels and recommend adjustments based on utilization trends and operational needs.
  • Conduct routine cycle counts and inventory audits to maintain inventory accuracy.
  • Investigate, reconcile, and resolve inventory discrepancies and variances.
  • Generate, review, and analyze inventory reports to identify trends and opportunities for improvement.
  • Process special order requests and coordinate delivery timelines with internal stakeholders and vendors.
  • Purchasing & Vendor Relations
  • Assist with purchasing activities to ensure timely procurement of supplies and equipment.
  • Collaborate with vendors to secure high-quality products, dependable service, and cost-effective solutions.
  • Verify incoming shipments for accuracy, completeness, expiration dates, and visible damage.
  • Coordinate resolution of supply issues, shortages, backorders, and delivery concerns.
  • Maintain purchasing records and documentation in accordance with departmental procedures.
  • Operational & Administrative Support
  • Serve as a resource for Sterile Processing and Operating Room staff regarding inventory and supply-related questions.
  • Support departmental quality assurance initiatives and continuous improvement efforts.
  • Assist with special projects, data collection, reporting, and process improvement activities.
  • Develop and maintain effective inventory management practices and standard operating procedures.
  • Ensure compliance with organizational policies, regulatory requirements, and department standards.
  • Foster collaborative relationships with clinical, operational, and supply chain teams to support patient care and operational excellence.
  • Participate in departmental meetings, training, and professional development activities.
  • Maintain required competencies and knowledge related to inventory control and healthcare supply chain operations.
  • Perform additional duties and responsibilities as assigned.

Why UVA Health?
UVA Health is consistently recognized for excellence in patient care, innovation, education, and research. As part of a nationally recognized academic medical center, you'll have the opportunity to support advanced surgical services while contributing to an organization dedicated to improving health and transforming lives throughout Virginia and beyond.
Our team members are empowered to make a meaningful impact every day through collaboration, continuous improvement, and a shared commitment to excellence.
MINIMUM REQUIREMENTS
Education
  • High School Diploma or GED required.
Experience
  • One year of experience in purchasing, inventory management, supply chain operations, healthcare logistics, or a related field preferred.
Licensure
  • No licensure required.
Preferred Qualifications
  • Experience working in a healthcare, surgical, sterile processing, operating room, or hospital environment.
  • Knowledge of inventory management systems, purchasing processes, and supply chain best practices.
  • Strong analytical, organizational, and problem-solving skills.
  • Proficiency with inventory reporting tools and Microsoft Office applications.
  • Ability to manage multiple priorities in a fast-paced healthcare environment.
Physical Demands
This position requires prolonged periods of sitting and standing, frequent bending, stooping, reaching, lifting, pushing, and pulling. The ability to move materials weighing up to 50-100 pounds is required. Strong communication, visual, and auditory skills are essential, along with close attention to detail and accurate documentation. Team members may be exposed to chemicals, radiation, blood and body fluids, infectious materials, and other elements commonly found in a healthcare environment.
The pay range for this role is $21.95 - $34.02 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.
Benefits
  • Comprehensive Benefits Package: Medical, Dental, and Vision Insurance
  • Paid Time Off, Long-term and Short-term Disability, Retirement Savings
  • Health Saving Plans, and Flexible Spending Accounts
  • Certification and education support
  • Generous Paid Time Off

UVA Health is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's is named by 2023-2024 U.S. News & World Report as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

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About University of Virginia

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The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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