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Document Processing Coordinator Jobs in Virginia

Zimmer, Inc.

Document Control Coordinator

Norfolk, VA · On-site

Also responsible for assisting with ensuring change orders and documents are processed within a timely manner. Responsible for review of production batch records and giving direction to team members ...

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Document Processing Coordinator information

What does a document processing coordinator do?

A Document Processing Coordinator is responsible for managing, organizing, and processing a variety of documents within an organization. Their duties typically include reviewing and verifying documents for accuracy, ensuring proper formatting, maintaining records, and facilitating the flow of information between departments. They often use specialized software to track documents and ensure compliance with company policies and industry regulations. This role requires strong attention to detail, organizational skills, and the ability to handle confidential information securely.

What are the key skills and qualifications needed to thrive as a document processing coordinator?

To thrive as a Document Processing Coordinator, you need strong organizational abilities, attention to detail, and experience with document management systems, often supported by a degree or relevant administrative experience. Familiarity with document imaging software, workflow management tools, and basic office software like Microsoft Office is important. Excellent communication, time management, and problem-solving skills set top performers apart in this role. These skills and qualities ensure that documents are accurately processed, securely managed, and efficiently delivered to support organizational operations.

What are some common challenges faced by document processing coordinators, and how are they typically addressed?

Document Processing Coordinators often handle large volumes of sensitive information under tight deadlines, which can make time management and attention to detail critical challenges. To address these, organizations typically provide robust training on document management systems and implement standardized workflows to minimize errors. Coordinators also collaborate closely with team members in departments like legal, compliance, and administration to ensure accuracy and compliance with company policies. Regular check-ins and clear communication channels further help in managing workload and resolving issues efficiently.

What is the difference between Document Processing Coordinator vs Data Entry Specialist?

AspectDocument Processing CoordinatorData Entry Specialist
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often no formal certification required
Work EnvironmentOffice setting, handling documents, verifying informationOffice or remote, inputting data into systems
Employer & Industry UsageBanks, healthcare, legal firms, government agenciesVarious industries including retail, healthcare, finance
Common Search & ComparisonOften compared for document management and processing tasksCompared for data input and accuracy skills

The main difference is that a Document Processing Coordinator manages and verifies documents within organizational workflows, while a Data Entry Specialist focuses primarily on inputting data accurately into systems. Both roles require attention to detail but serve different functions in document and data management.

What are the most commonly searched types of Document Processing jobs in Virginia?

The most popular types of Document Processing jobs in Virginia are:

What cities in Virginia are hiring for Document Processing Coordinator jobs?

Cities in Virginia with the most Document Processing Coordinator job openings:

Document Processing Coordinator jobs near you
Infographic showing various Document Processing Coordinator job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 3% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.

Document Control Coordinator

Norfolk, VA • On-site

Zimmer, Inc.
See more jobs at Zimmer, Inc.external

Full-time

Posted 17 days ago

Job description

Valued Team member: We are glad you are exploring new opportunities within Zimmer Biomet!


What You Can Expect

Primarily responsible for ensuring that Zimmer Biomet records and systems are well maintained and updated in accordance with Zimmer Biomet procedures and industry standards and regulations.

How You'll Create Impact

Responsible for review of batch records, creating Certificate of Conformances for product release, assisting with document control and records management processes, and for ensuring records are processed, retained, and updated appropriately. Also responsible for assisting with ensuring change orders and documents are processed within a timely manner.

Responsible for review of production batch records and giving direction to team members regarding updates to batch records upon review.

What Makes You Stand Out
  • Review of production batch records for accuracy, completeness and cGMP
  • Documentation Control / Record Management
    • Configures and implements document change orders
    • Ensures appropriate justification is referenced per change
    • Review and accept/reject the impact assessment to the design change
    • Review and accept/reject the regulatory actions per the change
    • Identify and route document proposed changes to the approval group and manage the document routings through to publication
  • Training
    • Schedule training per the document change order requirements
    • Assist with conducting QMS database functionality and responsibilities training
  • Compliance
    • Assist Quality Management with ensuring conformance in accordance with the fundamental cGMP & GLP practices.
    • Maintain compliance to internal SOP's, and any applicable ISO standards that Embody claims compliance to
    • Assist with the compilation and analysis of QMS metrics in support of quality objectives for Management Review
  • Audit Support
    • Support Quality Management during internal audits
    • Support Quality management during external third-party audits

This is not a complete list of Duties and Responsibilities and may not necessarily encompass all essential functions of the role.

Competences:

Ability to work under pressure while performing multiple tasks and maintain an orderly processing state within a stringent time frame.

Operate scanners and reader/printer.

Possess the ability to learn the basic software applications used within the department.

Ability to create written work instructions and ensure department compliance to them and other established procedures.

Proficiency with,Microsoft Office, Windchill, JDE and Livelink.

Knowledge of advancedfiling methodsand procedures.

Excellentinterpersonal skills, written andoral communication,organizational skills, andattention to detail.

Logical stepwise approach toproblem solving.

Your Background

High school diploma in relevant discipline and a minimum of 1-2 years relevant experience.

Experience and knowledge of a variety of computer systems, ideallyrecords managementdatabases.

Knowledge of applicable government regulations including USDA, FDA, etc.

Experience working within most aspects of the Quality System Regulations (QSR's), such as 21 CFR 820 & ISO 13485 for medical devices.

Experience working for product for medical devices.

Salary Ranges: 41,600.00 - 52,000.00

Travel Expectations

N/A no travel expectations.

This is a 100% Onsite opportunity at Norfolk, Virginia.


EOE/M/F/Vet/Disability

Employment Type: OTHER

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