ZipRecruiter

Log In

2

Entry Level Documentation Specialist Jobs (NOW HIRING)

previous page

Showing results 41-60

All JobsBusiness JobsBusiness Services JobsDocument Control Specialist JobsEntry Level Documentation Specialist Jobs

Entry Level Documentation Specialist information

See salary details

$13

$24

$42

How much do entry level documentation specialist jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for entry level documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is an entry level documentation specialist?

Entry level documentation specialists are professionals responsible for creating, organizing, and maintaining documents, manuals, and other written materials for a company or organization. They often work under the guidance of senior documentation staff to ensure that information is clear, accurate, and accessible. Their duties may include proofreading, formatting, updating files, and assisting with the development of technical documents. This role is ideal for individuals with strong writing, organizational, and attention-to-detail skills. Entry level documentation specialists often collaborate with various departments to gather information and ensure compliance with company standards.

What are the key skills and qualifications needed to thrive as an entry level documentation specialist?

To thrive as an Entry Level Documentation Specialist, you need strong written communication, attention to detail, and organizational skills, often supported by a bachelor’s degree in English, communications, or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic knowledge of content management software is typically required. Being proactive, collaborative, and able to manage time effectively are important soft skills that set candidates apart. These competencies ensure the accuracy, consistency, and timely handling of critical documents, which supports efficient business operations.

What are some common challenges faced by entry level documentation specialists, and how can they be overcome?

Entry level documentation specialists often encounter challenges like quickly learning complex technical information and adapting to various documentation tools or style guides. It can also be difficult to balance accuracy with clarity, especially when communicating with subject matter experts. To overcome these challenges, it's helpful to proactively ask questions, seek feedback, and participate in team training sessions. Building strong collaboration skills and staying organized are key to thriving in this dynamic role.

What is the difference between Entry Level Documentation Specialist vs Technical Writer?

AspectEntry Level Documentation SpecialistTechnical Writer
Required CredentialsHigh school diploma or associate's degree, some roles may prefer relevant certificationsBachelor's degree in English, Communications, or related field; certifications optional
Work EnvironmentOffice settings, often within corporate, healthcare, or manufacturing industriesOffice or remote work, typically in technology, engineering, or scientific sectors
Employer & Industry UsageUsed by companies needing basic documentation, manuals, or proceduresCommon in tech, engineering, and scientific industries for creating detailed technical content

While both roles involve creating documentation, Entry Level Documentation Specialists focus on basic manuals and procedures, often with less technical detail, whereas Technical Writers produce comprehensive, detailed technical content for specialized audiences. The roles overlap in skills and work environment but differ in complexity and scope.

More about Entry Level Documentation Specialist jobs

What cities are hiring for Entry Level Documentation Specialist jobs?

Cities with the most Entry Level Documentation Specialist job openings:

What are the most commonly searched types of Documentation Specialist jobs?

The most popular types of Documentation Specialist jobs are:

What states have the most Entry Level Documentation Specialist jobs?

States with the most job openings for Entry Level Documentation Specialist jobs include:

What job categories do people searching Entry Level Documentation Specialist jobs look for?

The top searched job categories for Entry Level Documentation Specialist jobs are:

Entry Level Documentation Specialist jobs near you
Infographic showing various Entry Level Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 22% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

ENGINEERING SPECIALIST IV - SES - 43000998

State of Florida

Tallahassee, FL • On-site

$76K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

Requisition No: 881462
Agency: Financial Services
Working Title: ENGINEERING SPECIALIST IV - SES - 43000998
Pay Plan: SES
Position Number: 43000998
Salary: $76,132.57
Posting Closing Date: 08/26/2026
Total Compensation Estimator Tool
*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****
CLASS TITLE: ENGINEERING SPECIALIST IV-SES
DIVISION: STATE FIRE MARSHAL
BUREAU: FIRE PREVENTION
CITY: TALLAHASSEE
COUNTY: LEON
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • Generous vacation and sick leave
  • Nine (9) paid holidays a year
  • One (1) Personal Holiday each year
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • Training opportunities
  • Employee Assistance Program (EAP)
  • Public Service Loan Forgiveness (if eligible)

For a more complete list of benefits, visit: www.mybenefits.myflorida.com
SPECIAL NOTES:
High School Diploma or equivalent required.
Additional requirements:
  • Two (2) years of experience reviewing fire plans, fire plan examinations, or as an engineering specialist in fire protection is required. A post-secondary degree may be used as an alternative for years of experience on a year-for-year basis.
  • Fire Safety Inspector I.
  • Valid and current driver license.

Preferences:
  • Fire Code Administrator.
  • Fire Safety Inspector II.
  • Records database experience.
  • Three (3) years in fire safety field inspections, plans review or specification review.
  • Three (3) years of experience in managing projects.
  • Three (3) years of experience in supervision or as lead worker.
  • Engineering or architectural degree.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of the concepts, terminology, principles and analytical techniques of an engineering specialty area.
  • Knowledge of engineering design, construction, production and/or operations.
  • Skill in using engineering tools, equipment and/or instruments.
  • Ability to analyze and interpret engineering data.
  • Ability to solve problems relating to engineering.
  • Ability to perform technical engineering inspections.
  • Ability to apply engineering quantitative techniques.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate engineering information effectively.
  • Ability to establish and maintain effective working relationships with others.

Incomplete applications will not be considered.
This position requires a security background check, including fingerprint as a condition of employment.
This position will be filled at $76,132.57 annually.
Employees of the Department of Financial Services are paid on a monthly pay cycle.
Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.
BRIEF DESCRIPTION OF DUTIES:
The incumbent of this position is a member of DFS's disaster response team and in that capacity may be required, on short notice, to perform duties and necessary attendant travel in support of disaster relief efforts
Supervises the Plans Review Section and Staff. Assignments afford opportunity for independent judgment in planning work details and in making technical decisions. Work is performed under the general supervision of a higher-level administrative employee and is reviewed for detail, compliance with various fire laws, administrative rules, codes and standards and for conformance with agency policies and procedures. Coordinates and oversees activities of assigned Engineers and Support Staff personnel in the Plans Review Section, including checking plans and specifications for proposed construction, renovation and alteration projects and change of occupancy drawings; checks architects and engineers plans prior to assignment to staff members for correctness of specifications, design, materials, sectional details, and adequate information to provide for comprehensive plans review.
Assists in planning workloads, workflow, assigns and tracts projects for meeting deadlines and statutory compliance. Performs the more complex and difficult work in conducting comprehensive plans review for fire protection and safety, including the review of plans and specifications complied by consulting architects and engineers.
Coordinates the compliance verification, inspections and evaluation activities by Engineers and Fire Protection Specialists to determine that plans and specifications for fire protection are adhered to by Contractors during various phases of construction.
Prepares comprehensive written reports on fire protection projects; respond to correspondence and telephone inquiries and maintain prescribed records, formulates productivity reports, and other material pertinent to the discharge of duties. Coordinates and assist in compliance testing procedures for fire protection systems, materials and processes.
Provides technical assistance to Engineers and Architects in the design of fire suppression and protection systems. Review working plans for new and existing construction of state owned and state leased buildings, including renovations, alteration and change of occupancy. Verify the validity of automatic sprinkler designs or high-rise combination standpipe and sprinkler systems, including calculating minimum end head flow, or flows based on available water supply; the design and layout of grid systems, or other combinations of piping arrangements. Analyzing hydraulic calculations to verify the design of automatic sprinkler and standpipe systems. Coordinates and oversees the review of engineering plans for special hazardous materials protection systems, HVAC installations, the design of smoke control and removal systems, above and underground tank design, automatic fire detection systems, calculate fire resistance for structures using wood, concrete or steel, and electrical installations to comply with the codes and standards. Review designs for hood and duct, grease removal systems for commercial cooking, including the automatic extinguishing equipment.
Assists the Bureau Chief and the other Program Managers in developing, upgrading and implementing staff development and training programs to enhance professional development for personnel throughout the Bureau. This includes conducting research of the latest fire protection practices, compiling technical data on fire protection systems and providing instruction and technical lectures.
In the absence of the Bureau Chief, may be assigned to select duties and responsibilities of the Chief, to coordinate specific activities of the Bureau or to represent the Bureau at meetings, conferences and seminars.
Performs related work as assigned.
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location:

Apply