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Documentation Specialist Jobs (NOW HIRING)

JBW Federal

Documentation Specialist

Baltimore, MD · On-site

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and ...

5TH HQ LLC

Documentation Specialist

Fort Lauderdale, FL · On-site

$17 - $20/hr

Documentation SpecialistWe're currently hiring a Documentation Specialist for a manufacturing in Davie. Apply in person at 8040 Peters RD, STE H-100, Plantation, FL 33324 or call us at (954)397 ...

Argentum Medical

Documentation Specialist

Largo, FL · On-site

$20/hr

TITLE: Documentation Specialist LOCATION: On-site in Largo, Florida COMP RANGE: $20.00/hour Precision matters. Ownership matters. Your work makes the difference Are you highly organized, detail ...

Norco, Inc.

Documentation Specialist

Portland, OR · On-site

... the Documentation Specialist include, but are not limited to: Having a strong knowledge of specific medical coverage and documentation guidelines for various commercial insurance plans for ...

Argentum Medical

Documentation Specialist

Largo, FL · On-site

$20/hr

TITLE: Documentation Specialist LOCATION: On-site in Largo, Florida COMP RANGE: $20.00/hour Precision matters. Ownership matters. Your work makes the difference Are you highly organized, detail ...

AdaptHealth, LLC

Documentation Specialist

Asheville, NC · On-site

Responsible Environmental Stewardship About the Role Documentation Specialist As a Documentation Specialist at AdaptHealth, you play a key role in keeping patient care moving forward. You'll ensure ...

FVCBANK

Loan Documentation Specialist

Fairfax, VA · On-site

$60K - $90K/yr

Loan Documentation Specialist Division/Department: Loan Administration Supervisor: SVP - Loan Documentation and Administration About Us: Since opening our doors in 2007, FVCbank has incorporated a ...

JBW Federal

Documentation Specialist

Washington, DC · On-site

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and ...

Precinmac

Documentation Specialist

Ogden, UT · On-site

Documentation Specialist Join Our Team! At Petersen our team members are not just employees, they are members of the Petersen/Precinmac community. We recognize that a company is only as good as its ...

New

Samaritas

Documentation Specialist - 10352

Detroit, MI · Hybrid

$14/hr

Foster Care Documentation Specialist Location: Detroit Corporate Offices Status: Part time ~ 24 hours per week Weekly Schedule: 8:30am start time ~ days worked will be flexible Wage: $14.00 per hour ...

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How much do documentation specialist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What does a documentation specialist do?

A Documentation Specialist is responsible for creating, managing, and maintaining documents, manuals, and technical materials for an organization. They ensure that all information is accurate, clear, and accessible to users, whether these are employees, customers, or external partners. Their work often involves collaborating with subject matter experts to gather information, organizing content, and making sure documentation complies with company standards and regulations.

What does a documentation specialist do?

A documentation specialist updates, maintains, stores, and manages documents for a company. The specific job duties for this position vary across industries, but common duties are record storage and retrieval. Documentation specialists often use Microsoft Office applications, such as Word, Excel, and Access. They are typically trained to use the company’s information storage and retrieval system, used to collect documents, manage records, and retrieve information.

What are some typical challenges a documentation specialist might encounter when working with cross-functional teams?

Documentation Specialists often collaborate with diverse teams, such as engineering, product management, and customer support. A common challenge is translating technical jargon from subject matter experts into clear, user-friendly documentation without losing accuracy. Managing multiple document versions and ensuring timely updates during fast-paced product changes can also be demanding. Successful Documentation Specialists proactively communicate, ask clarifying questions, and use collaborative tools to keep documentation consistent and up to date.

Do you need a degree to be a documentation specialist?

A degree is not always required to become a documentation specialist, but many employers prefer candidates with a bachelor's degree in fields like technical communication, English, or related areas. Strong writing skills, attention to detail, and familiarity with tools such as Microsoft Word or Adobe Acrobat are important for this role.

What skills do you need to be a documentation specialist?

A documentation specialist needs strong writing and editing skills, attention to detail, and proficiency with tools like Microsoft Office and documentation software such as Adobe FrameMaker or MadCap Flare. Knowledge of technical concepts, good organizational skills, and the ability to work with cross-functional teams are also important.
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Documentation Specialist jobs near you
Infographic showing various Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 3% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist

JBW Federal

Baltimore, MD • On-site

Full-time

Medical, Dental, Vision, Retirement

Re-posted 21 days ago

Job description

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians.
You will receive a comprehensive benefits package that includes:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Pet insurance
  • Annual membership to Costco or Sam's
  • 401K
  • ...and much, much more!

Job Description: The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.
Duties and Responsibilities:
  • Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images
  • Removing staples
  • Photocopying documents, adjusting settings to ensure legible copies
  • Repairing documents to allow proper scanning
  • Analyzing contents and making decision on whether documents are appropriate for official record
  • Determining the difference between Administrative, Performance, Legal or Policy documents
  • Identify and marking duplicate copies of documents
  • Re-stapling documents
  • Fastening documents in folders
  • Re-filing documents and/or folders

Requirements:
  • Two (2) years records management experience
  • One (1) year data entry experience
  • High School Diploma
  • Advanced knowledge of Microsoft Office programs
  • Strong customer service skills

Specialized Requirements:
  • Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.
  • Management and oversight of records management, assessments, analysis, and inventory experience.

Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.

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