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Documentation Specialist Jobs (NOW HIRING)

Avondale Toyota

Documentation Specialist

Avondale, AZ

$17 - $23/hr

Documentation Specialist Job Type Full-time Avondale, AZ Benefits: * On-the-job training * Paid time off * Paid holidays * 401(k) * Health insurance w/ gym membership reimbursement * Dental insurance

Alutiiq, LLC

Documentation Specialist

Havelock, NC · On-site +1

$17.75/hr

Taxable Entity RED PEAK TECHNICAL SERVICES LLC Job Title Documentation Specialist Location NC Remote - Remote, NC 28532 US (Primary) Category Administrative Support Job Type Full-time Typical Pay ...

Midway Staffing

Documentation Specialist

Downers Grove, IL · On-site

$19 - $23/hr

Documentation Specialists- Downers Grove, IL Location: On-Site, Downers Grove, IL Schedule: M-F 9AM-5PM Pay rate: $19-$23/Hour Based on Experience As a Documentation Specialist, the candidate will be ...

Alutiiq

Documentation Specialist

The entry level Documentation Specialist to be a part of the H-60 technical manual update (conversion and sustainment) teams; this is a remote position within Eastern NC area must be within one (1) ...

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How much do documentation specialist jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for documentation specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What does a documentation specialist do?

A Documentation Specialist is responsible for creating, managing, and maintaining documents, manuals, and technical materials for an organization. They ensure that all information is accurate, clear, and accessible to users, whether these are employees, customers, or external partners. Their work often involves collaborating with subject matter experts to gather information, organizing content, and making sure documentation complies with company standards and regulations.

What does a documentation specialist do?

A documentation specialist updates, maintains, stores, and manages documents for a company. The specific job duties for this position vary across industries, but common duties are record storage and retrieval. Documentation specialists often use Microsoft Office applications, such as Word, Excel, and Access. They are typically trained to use the company’s information storage and retrieval system, used to collect documents, manage records, and retrieve information.

What are some typical challenges a documentation specialist might encounter when working with cross-functional teams?

Documentation Specialists often collaborate with diverse teams, such as engineering, product management, and customer support. A common challenge is translating technical jargon from subject matter experts into clear, user-friendly documentation without losing accuracy. Managing multiple document versions and ensuring timely updates during fast-paced product changes can also be demanding. Successful Documentation Specialists proactively communicate, ask clarifying questions, and use collaborative tools to keep documentation consistent and up to date.

Do you need a degree to be a documentation specialist?

A degree is not always required to become a documentation specialist, but many employers prefer candidates with a bachelor's degree in fields like technical communication, English, or related areas. Strong writing skills, attention to detail, and familiarity with tools such as Microsoft Word or Adobe Acrobat are important for this role.

What skills do you need to be a documentation specialist?

A documentation specialist needs strong writing and editing skills, attention to detail, and proficiency with tools like Microsoft Office and documentation software such as Adobe FrameMaker or MadCap Flare. Knowledge of technical concepts, good organizational skills, and the ability to work with cross-functional teams are also important.
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Documentation Specialist jobs near you
Infographic showing various Documentation Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 3% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Documentation Specialist

Avondale Toyota

Avondale, AZ

$17 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Documentation Specialist
Job Type
Full-time
Avondale, AZ
Benefits:
  • On-the-job training
  • Paid time off
  • Paid holidays
  • 401(k)
  • Health insurance w/ gym membership reimbursement
  • Dental insurance
  • Vision insurance
  • Flexible spending account
  • Disability insurance
Job Summary:
At Avondale Toyota we endeavor to change the automotive industry by providing an authentic, healthy and world class experience for our customers and our employees through passionate and disciplined application of our One Price, One Person philosophy. The Document Specialist is responsible for providing support to the Sales amp; Finance Department by preparing deal documentation, processing all new and used car contracts, performing Sales amp; Finance Manager payroll and paying off vehicles.
Job Duties:
  • Provide a world class experience for your customers, colleagues, and employees
  • Adhere at all times to the One Price, One Person ® philosophy
  • Execute all duties in a manner consistent with our values: high-character, engaged, team-player
  • Relentlessly strive to improve the overall quality of deal documentation and minimize errors
  • Prepare and audit all vehicle sales documentation.
  • Accurately calculate tax and registration fees
  • Ensure no documentation is missing and is defect free.
  • Post deals in Dealer Management System (Reynolds)
  • Assign and distribute electronic contracts to the appropriate lender
  • Package and overnight paper contracts to the appropriate lender
  • Immediately process deals that are ready to be funded and record on the Sales Trip Pad
  • Reconcile sales commissions and process payroll two times per month
  • Log any unmet deal stipulations (Doc Log) and notify the Sales amp; Finance Manager immediately
  • Log any canceled transactions and notify appropriate personnel
  • Collect any money due and adhere to strict cash handling guidelines
  • Other duties as assigned
Skills and Knowledge:
  • Detail oriented
  • A positive attitude, high level of engagement, sense of urgency, process discipline and customer centricity
  • Fast learner
  • Critical thinker
  • Effective time management
  • Excellent verbal and written communication skills, as well as interpersonal skills to effectively work with employees, colleagues, vendors, and factory personnel
  • Exceptional organization and multi-tasking skills
  • Data processing
  • Data entry
  • Check processing

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