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Document Management Specialist Jobs (NOW HIRING)

BankEasy

Document Management Specialist

Madison, SD · On-site

$19.57 - $30.88/hr

Ability to take direction from management and senior team members and meet deadlines is required. Principal Responsibilities: * Provide customer service and address customer & account debtor's needs ...

Bankeasy

Document Management Specialist

$19.57 - $30.88/hr

Manage the unique billing process and requirements for certain identified account debtors. * Process all outgoing billing in a timely manner. * Manage the notice of assignment process and file ...

Bankeasy

Document Management Specialist

Sioux Falls, SD · On-site

$19.57 - $30.88/hr

Manage the unique billing process and requirements for certain identified account debtors. * Process all outgoing billing in a timely manner. * Manage the notice of assignment process and file ...

Bankeasy

Document Management Specialist

Ankeny, IA · On-site

$19.57 - $30.88/hr

Manage the unique billing process and requirements for certain identified account debtors. * Process all outgoing billing in a timely manner. * Manage the notice of assignment process and file ...

Bankeasy

Document Management Specialist

Madison, SD · On-site

$19.57 - $30.88/hr

Manage the unique billing process and requirements for certain identified account debtors. * Process all outgoing billing in a timely manner. * Manage the notice of assignment process and file ...

LoanCare

Document Management Specialist II

$16.54 - $24.71/hr

Prepare modification documents as requested * Provide weekly updates to team management * Responsible for attending meetings internally and externally * Coordinate outgoing document transfers

OrganaBio

QA Document Management Specialist

San Diego, CA · On-site

$60 - $80/hr

JOB SUMMARY The Document Management Specialist manages documents and records of the company. REASONABLE ACCOMMODATION STATEMENT To perform this job successfully, an individual must be able to perform ...

OrganaBio

QA Document Management Specialist

San Diego, CA · On-site

$30 - $37/hr

JOB SUMMARY The Document Management Specialist manages documents and records of the company. REASONABLE ACCOMMODATION STATEMENT To perform this job successfully, an individual must be able to perform ...

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Document Management Specialist information

See salary details

$33.5K

$83.8K

$130K

How much do document management specialist jobs pay per year?

As of Sep 8, 2026, the average yearly pay for document management specialist in the United States is $83,839.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,500.00 per year, depending on experience, location, and employer.

What is a document management specialist?

A document management specialist oversees data management procedures, access and security protocols, and related regulatory compliance policies for an organization. As a document management specialist, your job duties include developing new strategies for testing new or existing systems, analyzing and interpreting data, and performing searches for information across databases and other online repositories. You also work on more efficient modes of electronic content retrieval and distribution for end users seeking information housed in the system or adding new information to databases. Your job includes working closely with other specialists and managers to ensure company privacy and data policies meet federal regulations.

What are the key skills and qualifications needed to thrive as a document management specialist?

To thrive as a Document Management Specialist, you need expertise in records management, organizational skills, and a thorough understanding of information governance, often supported by a relevant degree or certification (such as AIIM or ARMA). Familiarity with document management systems (DMS) like SharePoint, OpenText, or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong attention to detail, communication, and problem-solving abilities help ensure accuracy and efficient workflow. These skills are crucial for maintaining compliance, information security, and facilitating seamless access to documentation within organizations.

How does a document management specialist typically collaborate with other departments to ensure effective information flow?

Document Management Specialists often work closely with various departments such as legal, compliance, human resources, and IT to maintain accurate records and facilitate efficient document retrieval. They coordinate with team members to set up standardized filing systems, manage permissions, and ensure document security. Regular communication and training sessions are common to keep staff updated on best practices and compliance requirements, making collaboration essential for maintaining organizational efficiency and regulatory adherence.

Do you need a degree to be a document management specialist?

A degree is not always required to become a document management specialist, but many employers prefer candidates with a high school diploma or equivalent. Relevant skills such as organization, attention to detail, and familiarity with document management software can be more important than formal education. Certifications in records management or related areas can also enhance job prospects.
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Document Management Specialist jobs near you
Infographic showing various Document Management Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $83,839 per year, or $40.3 per hour.

Document Management Specialist

BankEasy

Madison, SD • On-site

$19.57 - $30.88/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Job description

Job Description:
This person provides customer service as it relates to areas of invoicing, including acquisition, distribution, filing, and billing.
Qualifications: This person should have an associate's degree and two years of prior experience in clerical support functions or the equivalent. Comprehensive knowledge of the factoring industry is preferred but not required. In this position, emphasis is placed on serving the customer in a cordial and efficient manner. This person should possess good communication skills plus a genuine interest in satisfying the needs of the customer. Ability to take direction from management and senior team members and meet deadlines is required.
Principal Responsibilities:
  • Provide customer service and address customer & account debtor's needs directly, as they relate to invoicing, acquisition, distribution, filing and billing. This includes assisting customers on the phone, determining their needs, notifying appropriate staff of customers' needs and routing to the appropriate areas.
  • Reconcile and maintain original bills of lading and bill to Account Debtor, as directed, following established procedures of Distribution, Crosscheck, Audit and Data Entry/Upload for customer's submitted invoices.
  • Manage the unique billing process and requirements for certain identified account debtors.
  • Process all outgoing billing in a timely manner.
  • Manage the notice of assignment process and file confirmations as directed.
  • Maintain filing system for all reports and other miscellaneous items.
  • Scan, file, and retrieve all invoices in and out of the optical library.
  • Act in accordance with FBT policies and procedures as set forth in the employee handbook.
  • Adhere to compliance procedures and participate in required compliance training.

The anticipated salary range for this role is between $19.57 and $30.88 per hour. This range is a good faith estimate for the position. The actual compensation offered to a candidate may differ based on various factors, including the individual's relevant experience, training, skills, work location, and other considerations. For those in eligible roles, we offer incentive compensation based on individual performance. Furthermore, this role may qualify for a variety of benefits, such as Medical, Dental, and Vision insurance, Health Savings Accounts, 401(k)/ESOP, Paid Time Off, Flexible Work Arrangements, Paid Parental Leave and Student Loan Repayment Assistance. Learn more at www.bankeasy.com/careers
Compensation Grade
Hourly Grade 4
First Bank & Trust is an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or status as a protected veteran. Read our complete Equal Employment Opportunity Policy Statement. Applicants who would like to request reasonable accommodation to the application or interview process should call Human Resources at 800.843.1552 or email hr@bankeasy.com.

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