Document Controller Jobs (NOW HIRING)

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future. 

We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful SmallCap Companies for 2026, marking our third consecutive year on the Forbes list.  CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders. 

 As part of the CECO Environmental family of brands, Peerless Emissions Control plays a critical role in delivering specialized air solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship. 

The Document Controller is responsible for the management, control, and maintenance of company and project-related documents in accordance with organizational policies and compliance standards. This role ensures accuracy, quality, and integrity of documentation throughout its lifecycle including creation, review, revision, distribution, and archival. The Document Controller serves as the primary point of contact for internal teams, external partners, auditors, and clients regarding documentation processes, version control, and information governance.

 Your Responsibilities Will Be: 

• Maintain and manage all controlled documents, including procedures, drawings, specifications, manuals, reports, and correspondence.
• Implement and enforce document control processes, templates, naming conventions, approval workflows, and retention standards. Receive, review, log, and distribute incoming and outgoing project documentation through the established document control system (DCS).
• Ensure accurate version control and prevent use of outdated documents in operations or project execution.
• Monitor documentation workflows to ensure timely review, approval, and release by responsible stakeholders.
• Track and report document status, outstanding actions, overdue approvals, and quality compliance issues.
• Maintain document registers, metadata, audit trails, and distribution matrices.
• Support teams with generating, revising, formatting, and uploading project documentation.
• Administer the document management system (SharePoint, Aconex, Procore, Meridian, etc.) and provide first-level user assistance.
• Conduct regular audits to ensure compliance with document control procedures and company quality management standards.
• Ensure secure storage and accessibility of documents while protecting confidentiality and restricted access materials.
• Prepare documentation packages, transmittals, submittals, and records for clients, regulatory agencies, and auditors.
• Coordinate with engineers, project managers, procurement, HSE, and operations teams to ensure documentation completeness.
• Support continual improvement initiatives for documentation processes, templates, and digital workflows.

 Required Qualifications: 

• 2+ years of experience in document control within engineering, manufacturing, construction, oil & gas, or similar technical environments.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Familiarity with file naming conventions, metadata tagging, and document numbering systems.
• Preferred: Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, SAP, Oracle, or similar platforms.

ADA Requirements:  

Positions in this function typically require typing, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.  

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods. 

• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.  Visits to our manufacturing facility and suppliers’ facilities is required to monitor active projects and address design issues. 

• Compliance with company attendance standards.  

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 

We Offer: 

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.  

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.  

ABOUT US 

CECO’s Commitment to Our People 

At CECO, our people are at the center of everything we do. Whether you’re a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with CECO. 

ABOUT CECO 

CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets. 

We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us. 

Equal Opportunity Employer 

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. 

Accessibility Assistance or Accommodation 

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: hr@OneCeco.com.