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Assistant Secretary Jobs (NOW HIRING)

RWD Consulting, LLC

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

Serve as a liaison between the H Assistant Secretary and senior officials both within and outside the Department, keeping them informed of actions taken by the Assistant Secretary or views on ...

Northwell Health

Medical Assistant/Secretary

Danbury, CT · On-site

$18.83 - $34.50/hr

Medical Assistant - Full Time - Endocrinology - Danbury-25 Germantown Rd Monday - Friday, 8-hour ... and secretarial work associated with patient care. Prepares and organizes patient charts for ...

ClearanceJobs

Administrative Assistant Jobs

Washington, DC · On-site

$20.50 - $27.50/hr

Serve as a liaison between the H Assistant Secretary and senior officials both within and outside the Department, keeping them informed of actions taken by the Assistant Secretary or views on ...

RWD Consulting

Administrative Assistant

Washington, DC

$20.50 - $27.50/hr

Serve as a liaison between the H Assistant Secretary and senior officials both within and outside the Department, keeping them informed of actions taken by the Assistant Secretary or views on ...

Northwell Health

Medical Assistant/Secretary

Danbury, CT · On-site

$18.83 - $34.50/hr

Medical Assistant - Full Time - Endocrinology -Danbury-25 Germantown Rd Monday - Friday, 8-hour ... and secretarial work associated with patient care. Prepares and organizes patient charts for ...

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Assistant Secretary information

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$11

$25

$67

How much do assistant secretary jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for assistant secretary in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

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Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

School Administrative Assistant/Secretary

Diocese of Harrisburg

Harrisburg, PA

$16.75 - $23/hr

Part-time

Re-posted 20 days ago

Job description

School Secretary/Administrative Assistant
Part-Time (4 hours per weekday)
City & State: Camp Hill, PA
School: Trinity High School


Payroll Grade: 10          FLSA Status: Non-exempt
Position Description:

  • The school secretary works in the administrative office of the high school and is responsible for performing daily clerical work. The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
  • A school secretary answers the office phone and transfers calls as necessary, processes tuition payments, maintains student records, welcomes school visitors, and handles any day-to-day clerical needs required by the school.


Essential Duties and Responsibilities of a School Secretary:

  • Answer the telephone and address caller questions and concerns.
  • Transfers calls to the proper individual and/or department as needed.
  • Mails student report cards, school brochures, and other necessary forms.
  • Welcomes visitors to the school and provides directions around the building as needed.
  • Prepares and contributes to the school bulletin or newsletter.
  • Assists in designing and drawing up promotional and informational materials for parents.
  • Provides students with tardy slips.
  • Maintains records of student absences.
  • Accepts and processes tuition and school lunch payments from parents.
  • Makes bank deposits.
  • Sorts and distributes mail delivered to the school office.
  • Contacts parents in the event of student illness or behavioral issues.
  • Maintains student records and files.
  • Uses a computer database or filing system to update records as necessary.
  • Manages and updates the school calendar.
  • Provides administrative support to the principal or other upper-level administrators as needed.
  • Takes dictation and transcribes documents.
  • Attends office meetings and takes minutes.
  • Distributes paychecks to school staff.


Required Knowledge, Skills, Attributes, and Abilities:

  • Demonstrates strong interpersonal skills.
  • Maintains a professional and friendly demeanor.
  • Possesses excellent organizational skills.
  • Manages time and multi-tasks effectively.
  • Works well with a variety of students, administrators, and parents.
  • Remains polite and calm when dealing with troublesome students or frustrated parents.
  • Possesses basic computer skills and knowledge of Microsoft Office and Google Workspace applications. Familiarity with budget and publishing software such as Quicken, Canva, or Adobe is a bonus.
  • Demonstrates the ability to think creatively.
  • Demonstrates strong writing and editing abilities.
  • Possesses excellent telephone etiquette.
  • Communicates clearly and effectively.
  • Handles confidential student records in a responsible fashion.
  • Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, printers, and scanners.


Education and Experience Qualifications:

  • High school diploma, GED, or equivalent is required.
  • Must be 21 years of age or older.
  • An associate's degree or a bachelor's degree is recommended, especially in the fields of business, administration, communications, or customer service.
  • Previous work experience in an office setting is highly preferred.


Work Environment:

  • The majority of working hours will be spent in a sedentary office setting.
  • Light physical activity such as walking, standing, and lifting up to approximately 10 pounds is required on a daily basis.
  • Must be able to stay in one area and work quietly for long periods of time.
  • May require some local travel to complete office errands.


Apply