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Church Secretary Jobs (NOW HIRING)

Diocese of Gaylord

Secretary

Cheboygan, MI

A church secretary oversees the operations of a church office and provides administrative and clerical support to the pastor/administrator and staff. Beyond basic office tasks like answering phones ...

Diocese of Gaylord

Secretary

Cheboygan, MI · On-site

A church secretary oversees the operations of a church office and provides administrative and clerical support to the pastor/administrator and staff. Beyond basic office tasks like answering phones ...

WCPSS

Secretary to Senior Director

Cary, NC · On-site

$3.2K - $3.9K/mo

Overview POSITION TITLE (Oracle title) SECRETARY (SENIOR DIRECTOR) WORKING TITLE Secretary (Senior Director)-Special Education Services SCHOOL/DEPARTMENT Chief of Staff and Strategic Planning ...

State of South Dakota

Senior Secretary

Aberdeen, SD · On-site

$19.27 - $21.67/hr

Open Until Filled The Senior Secretary supports the executive director and operations of the Board of Technical Professions (Board). This position is responsible for: * Handling administrative office ...

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Church Secretary information

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How much do church secretary jobs pay per month?

As of Jun 15, 2026, the average monthly pay for church secretary in the United States is $3,564.83, according to ZipRecruiter salary data. Most workers in this role earn between $3,166.67 and $3,833.33 per month, depending on experience, location, and employer.

What's higher, an assistant or a secretary?

In a church setting, a secretary is typically a more senior administrative role responsible for managing office tasks, scheduling, and correspondence. An assistant usually supports specific staff or departments and may have a more specialized or subordinate position. The hierarchy depends on the organization, but generally, the secretary holds a higher administrative position than an assistant.

What are the main responsibilities of a church secretary?

A church secretary is responsible for managing the administrative tasks of a church. This typically includes answering phone calls, handling correspondence, maintaining church records, scheduling events, and preparing bulletins or newsletters. They often serve as the first point of contact for visitors and members, helping to coordinate communication between church staff, members, and the community. Organizational skills, confidentiality, and a welcoming attitude are essential for this role.

Is being a church secretary a good job?

A church secretary is responsible for administrative tasks such as managing schedules, handling correspondence, and maintaining records, often using office software like Microsoft Office. The job typically offers regular hours and a supportive environment, but pay and advancement opportunities vary depending on the size and resources of the church.

What are the duties of a church secretary?

A church secretary is responsible for managing administrative tasks such as answering phones, scheduling appointments, maintaining church records, preparing correspondence, and coordinating communication within the church community. They often use office software and may assist with event planning and data entry to support church operations.

How much should a church secretary make?

The average salary for a church secretary typically ranges from $25,000 to $40,000 annually, depending on factors such as location, experience, and the size of the congregation. Many church secretaries also handle administrative tasks, use office software, and may work part-time or full-time schedules.

What are some common challenges faced by a Church Secretary and how can they be managed?

A Church Secretary often juggles multiple responsibilities, from managing schedules and preparing bulletins to handling confidential member information and coordinating communication between staff, clergy, and congregants. One common challenge is balancing administrative duties with unexpected tasks or urgent needs that arise. Staying organized, setting clear priorities, and maintaining open lines of communication with church leadership can help manage these challenges effectively. Familiarity with office software and church management systems is also beneficial for streamlining daily tasks and ensuring smooth operations.

What Does a Church Secretary Do?

A church secretary oversees the operation of the church office and assists the pastors and staff with a variety of administrative duties. As a church secretary, your responsibilities include answering phone calls, managing schedules, filing, and generating programs for services. You also record personal data regarding new members of the congregation, visitors, and a variety of other issues affecting the church. Some of this data may involve church finances, so basic bookkeeping is a good skill for most church secretary positions. Your job is to ensure that the church it is running efficiently, accurately, and with discretion for people’s personal information.

What are the key skills and qualifications needed to thrive as a Church Secretary, and why are they important?

To thrive as a Church Secretary, you need strong organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, church management systems, and basic bookkeeping is typically required. Excellent interpersonal skills, discretion, and the ability to communicate effectively with diverse groups are essential soft skills. These competencies ensure efficient church operations, accurate record-keeping, and positive interactions within the congregation and community.
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Church Secretary jobs near you
Infographic showing various Church Secretary job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 64% Full Time, 31% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,778 per year, or $20.6 per hour.
Secretary

Secretary

Diocese of Gaylord

Cheboygan, MI

Full-time

Posted 3 days ago

Job description

Position: Secretary
Saint Mary-Saint Charles of Cheboygan
Employment Type: Full-time
Location: Cheboygan, MI
Description:
A church secretary oversees the operations of a church office and provides administrative and clerical support to the pastor/administrator and staff. Beyond basic office tasks like answering phones and filing, they often act as the primary point of contact for the congregation and public, requiring a blend of professionalism, friendliness, and discretion.
Core Responsibilities
The duties for this role can vary widely but generally include the following:
Office amp; Administrative Support:
  • Answering and directing phone inquiries and managing incoming mail.
  • Maintaining the master church calendar and scheduling appointments for the priest.
  • Ordering and tracking inventory for office, janitorial, and ministry supplies.
  • Coordinate Ministers and Volunteers:
    • Using Ministry Scheduler Pro will assign ministers for specific duties at liturgical events and services.
    • Will coordinate and recruit volunteers as needed for various duties of the parish cluster.
      • Money Counters
      • Specialized Groups
      • Church Decorators, etc.
  • Communications amp; Outreach:
    • Preparing and distributing the weekly worship bulletin with Diocesan Publication and monthly newsletters once cluster is more established.
    • Composing correspondence, such as welcome letters to new members and bereavement cards as well as scheduling Mass offerings.
    • Maintaining the church's website and social media accounts.
  • Record Keeping amp; Finances:
    • Managing membership databases using PDS, and processing new membership applications.
    • Performing basic bookkeeping tasks using Sage/Intact, tracking donations in PDS, processing payroll using Paycor, and managing church expenses with the Diocesan Bookkeeping System and Bookkeepers.
    • Issuing certificates for church rites like baptisms, weddings, and confirmations and inputting data into the Diocesan PAST system of sacramental records.
    • Overseeing the electronic Giving program through Parish Soft.
  • Event Coordination:
    • Assisting with the logistical planning for special services, weddings, funerals, and community events.
Key Skills and Qualifications
Requires a combination of technical proficiency and soft skills suited for a ministry environment:
  • Technical Proficiencies: High school diploma or equivalent; strong computer skills, particularly with Microsoft Office 365 (Word, Excel, Publisher) and PDS. Working knowledge of Sage/Intact, PAST Sacramental Record Keeping System, Parish Soft electronic giving program, Diocesan Publications Bulletin editor, Ministry Scheduling for all Parishes using Ministry Scheduler Program, Diocesan Cemetery Programming (TBD)
  • Soft Skills: Excellent communication, time management, and organizational abilities.
  • Confidentiality: The ability to handle sensitive information regarding members' personal lives and church finances with absolute discretion is critical.
  • Spiritual Alignment: Must be a practicing Catholic and follow all Catholic teachings. Able to complete all Child and Vulnerable Adult programs as required by the Diocese of Gaylord
  • Must be able to look at all parishes as one without any favor toward the particular parish membership.
  • Complete background check with fingerprinting.
  • Flexible hours as needed to fulfill needs of the Church community.

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