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What Is a Church Secretary and How to Become One

What Does a Church Secretary Do?

A church secretary oversees the operation of the church office and assists the pastors and staff with a variety of administrative duties. As a church secretary, your responsibilities include answering phone calls, managing schedules, filing, and generating programs for services. You also record personal data regarding new members of the congregation, visitors, and a variety of other issues affecting the church. Some of this data may involve church finances, so basic bookkeeping is a good skill for most church secretary positions. Your job is to ensure that the church it is running efficiently, accurately, and with discretion for people’s personal information.

How to Be a Good Church Secretary

A good church secretary has a combination of administrative experience, organizational skills, and friendliness. You should be familiar with your many daily tasks, as well as the ongoings of the church. Work hard to keep all files, databases, and work areas neat and organized. A church secretary may be the first face people see when coming to the church, so it’s important to greet congregation members and guests warmly. Treat them in a friendly and professional manner at all times. Strive for accuracy in your bookkeeping and database work. Lastly, be discreet—you have access to personal information about the congregation, and it should be kept private, shared only with those on staff who need to know.

Church Secretary Job Description Sample

With this Church Secretary job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Church Secretary role.

Job Summary

We are seeking an organized and detail-oriented Church Secretary to help provide administrative support to the church staff. This position is responsible for managing the office, keeping records up to date, and providing clerical assistance. The successful candidate must be able to work independently and be a team player.

Duties and Responsibilities

  • Manage the office and provide administrative support to church personnel
  • Answer phone inquiries and manage incoming mail
  • Maintain the church database and ensure accuracy of records
  • Update and maintain church calendar
  • Prepare and distribute correspondence
  • Take meeting minutes and distribute as necessary
  • Attend to visitors and provide assistance as needed
  • Create and maintain filing systems
  • Ensure church compliance with regulations
  • Perform other clerical duties as needed

Requirements and Qualifications

  • High school diploma or equivalent
  • Proven administrative experience
  • Proficient in Microsoft Office Suite
  • Excellent organizational and time management skills
  • Strong written and verbal communication skills
  • Able to handle confidential information with discretion
  • Knowledge of church operations, policies, and regulations a plus