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Secretary Jobs (NOW HIRING)

Illinois Secretary of State

Secretary II

Springfield, IL · On-site

$4.5K - $7.9K/mo

Secretary II Division: Workforce Services & Support Union: SEIU Location: 501 S 2nd St, Springfield, IL. - Sangamon County Salary: Range $4,593 to $7,912 monthly - commensurate with experience ...

US Government Jobs

Secretary

Fort Campbell, KY · On-site

Secretary (Office Automation) Serves as a Secretary (Office Automation) in a commissary store at a Defense Commissary Agency (DeCA) facility. The primary purpose of this position is to perform ...

Kingsway Regional School District

Secretary

Woolwich, NJ · On-site

$42K - $53K/yr

Secretarial/Clerical/Secretary - 12 Months Date Posted: 7/28/2026 Location: Kingsway Regional Middle School Position: Secretary Location: Kingsway Regional Middle School Salary Range: $42,399 - $53 ...

Kingsway Regional School District

Secretary

Swedesboro, NJ · On-site

$42K - $53K/yr

Secretarial/Clerical/Secretary - 12 Months Date Posted: 7/28/2026 Location: Kingsway Regional Middle School Position: Secretary Location: Kingsway Regional Middle School Salary Range: $42,399 - $53 ...

District Wide

Secretary III

Saint Louis, MO · On-site

Riverview Gardens School District Secretary III Secretary III reports to the building principal. Responsible for complex secretarial tasks involving the performance of office management duties and ...

US Government Jobs

Secretary

Temporary Intermittent Secretary This is a TEMPORARY, INTERMITTENT position located in the Bureau of African Affairs, Office of the Executive Director. The incumbent serves as a Secretary responsible ...

B.A.E Beautiful As Ever Inc,

Secretary

Conyers, GA · On-site

Secretary BAE Beautiful As Ever Inc. The Secretary supports the organization by maintaining accurate records and ensuring clear communication within the board. This role helps keep BAE Beautiful As ...

Elevate Career Group

Secretary

Brooklyn, NY · On-site

$30 - $35/hr

Full-Time Secretary A low-voltage company is seeking a reliable and professional Full-Time Secretary to manage front-office operations and provide administrative support for a growing service-based ...

Techie 2 Go, LLC

Secretary

Middletown, NJ · On-site

A secretary enhances effectiveness of Techie 2 Go, LLC by providing information management support. Secretary Job Duties Produces information by transcribing, formatting, inputting, editing ...

Candid Recruits

Secretary

Manhattan, NY · On-site

Job Title: Secretary for molding/interior design company full time salary: 50k-60k female We are seeking a reliable and organized secretary to handle a variety of tasks including accounts payables ...

Kingsway Regional High School

Secretary

Swedesboro, NJ · On-site

$42K - $53K/yr

Secretary Location: Kingsway Regional Middle School Salary Range: $42,399 - $53,199 Qualifications: High school diploma; secretarial training Knowledge of automated office equipment and excellent ...

US Government Jobs

Secretary

Secretary, Gs-0318-09 This position serves as a Secretary, GS-0318-09 with the Department of the Interior, U.S. Geological Survey, Office of the Director, Office of the Associate Director for Energy ...

Alutiiq

Secretary I

Los Osos, CA

The Secretary resides within customer's office spaces and is integral to the day-to-day activities of the supervisor and staff; will work somewhat independently performing various clerical and ...

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Secretary information

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$24.5K

$45.9K

$63K

How much do secretary jobs pay per year?

As of Aug 25, 2026, the average yearly pay for secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. Overall, secretaries' pay is generally considered moderate compared to other administrative roles.
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Secretary jobs near you
Infographic showing various Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary II

Springfield, IL • On-site

Illinois Secretary of State
Civic and Social Organizations • 1 - 5K employees
Learn more about Illinois Secretary of Stateexternal

$4.5K - $7.9K/mo

Other

Posted 7 days ago

Job description

Office of the Illinois Secretary of State Alexi Giannoulias
Job Title:       Secretary II
Division:        Workforce Services & Support
Union:            SEIU
Location:       501 S 2nd St, Springfield, IL. - Sangamon County
Salary:           Range $4,593 to $7,912 monthly – commensurate with experience
Benefits:        https://cms.illinois.gov/benefits/stateemployee.html
Please, note: To be considered for this vacancy you MUST establish eligibility by taking and passing a written, keyboarding assessment and a multiple-choice examination administered at an ILSOS, Department of Personnel Testing location.  Please reach out to the location where you would like to test to make an appointment.
Chicago (312-793-5515)                Springfield (217-782-4783)
  • Appointments may be made for the following sessions:
Multiple-Choice Tested Titles with Keyboarding Assessment:
  • Wednesday   1:00 PM
  • Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing.  Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
  • Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at
https://www.ilsos.gov/departments/personnel/employment.html
  • Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:
https://www.ilsos.gov/departments/personnel/titles.html Overview:
Performs complex secretarial and administrative work for the Division Manager; serves as front desk receptionist for the Division; receives and responds to routine inquiries from walk-in and phone applicants and individuals concerning a variety of programs offered by the Department of Personnel; distributes incoming correspondence;  assists in gathering background data on  prospective new hires;  serves as secretary to the Division Manager by preparing reports, typing memorandums, editing and typing complex and confidential correspondence for the Managers signature; makes sure all supplies needed for the division are ordered and available at front desk.
Duties and Responsibilities:
  • Receives and responds to routine inquiries from walk-in and phone applicants and individuals concerning a variety of programs offered by the Department of Personnel, including times/dates for testing and scheduling appointments for employment interviews with the Office; routes individuals to proper Divisions for handling of technical questions. Accepts bids from employees for positions posted for bid; issues bid receipts; explains bid procedures; maintains bid files for further processing.
  • Serves as secretary to the Division Manager by independently performing complex secretarial work including typing memorandums, editing and typing complex and confidential correspondence for the Manager signature; receives and screens incoming calls and/or visitors for the Manager, answers general public inquiries regarding the policies and operations of the Division; schedules and cancels appointments, if necessary; types memoranda, correspondence and other materials for professional staff.
  • Opens, dates stamps and distributes incoming mail and materials; coordinates routing of pony bags between the Springfield and Chicago Office; mails employment applications, forms, informational materials, etc. to employees and to the general public.
  • Maintains office supplies and printed information materials in the main reception area for the Department of Personnel including printed class specifications, forms, employment applications, etc.; assists applicants and employees in the operation of the reception area personal computer to obtain information on Office of the Secretary of State employment opportunities.
  • Assists professional staff in gathering background data on prospective new hires.
  • Processes requests for new and/or replacement I.D using the Velocity software application.
  • Performs other duties as required or assigned.
Education and Experience:
Requires knowledge, skill and mental development equivalent to completion of four years high school with courses in typing and general office procedures and two years responsible clerical experience.
Knowledge, Skills and Abilities:
  • Requires thorough knowledge of business English, secretarial procedures and practices and principles of office management.
  • Requires extensive knowledge of care and operation of a typewriter.
  • Requires extensive knowledge of the functions, procedures, organization and governing laws and regulations of the departments concerned.
  • Requires working knowledge of the programs and functions of various state agencies.
  • Requires ability to exercise good judgment in carrying out and interpreting existing laws, rules and regulations and to apply departmental policies to daily work problems.
  • Requires ability to exercise courtesy, tact and diplomacy in receiving callers, in dispensing and obtaining information.
  • Requires ability to work independently and efficiently.
  • Requires ability to compose a variety of memoranda or letters without instructions and review.
  • Requires ability to maintain continuous satisfactory relationships with employees and the public.
  • Requires the ability to lift and carry up to 10 lbs.
Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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