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Secretary Jobs in Rochester, NY (NOW HIRING)

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$19 - $22/hr

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position ...

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$18 - $20/hr

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position ...

Rochester Regional Health

Secretary

Rochester, NY · On-site

$17.25 - $19.88/hr

Job Title:  Secretary Department:  Healthy Moms - Front End Location: 75 Genesee st, Rochester, NY 14611 Hours Per Week:  40 Schedule: Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm ...

Allied Digestive Health

Medical Secretary 2

Rochester, NY · On-site

$18.75 - $22.75/hr

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position ...

Rochester Regional Health

Secretary

Rochester, NY · On-site

$17.25 - $19.88/hr

Secretary Department: Healthy Moms - Front End Location: 75 Genesee st, Rochester, NY 14611 Hours Per Week: 40 Schedule: Full-time, Dayshift, Monday to Friday, 8 am to 4.30 pm Position Summary: The ...

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Secretary information

See Rochester, NY salary details

$24.2K

$45.4K

$62.2K

How much do secretary jobs pay per year?

As of Aug 5, 2026, the average yearly pay for secretary in Rochester, NY is $45,353.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $51,800.00 per year, depending on experience, location, and employer.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries' salaries vary depending on experience, location, and the industry they work in. On average, secretaries earn a median annual wage that is below many higher-skilled professions, but experienced secretaries with specialized skills or certifications can earn higher pay. Salary ranges typically reflect the level of responsibility and the complexity of tasks performed.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

More about Secretary jobs
What are the most commonly searched types of Secretary jobs in Rochester, NY? The most popular types of Secretary jobs in Rochester, NY are:
What are popular job titles related to Secretary jobs in Rochester, NY? For Secretary jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Secretary jobs in Rochester, NY look for? The top searched job categories for Secretary jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Secretary jobs? Cities near Rochester, NY with the most Secretary job openings:
Secretary jobs near you
Infographic showing various Secretary job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 14% Part Time, 1% Temporary, and 7% Contract. Highlights an 95% Physical, 3% Hybrid, and 2% Remote job distribution, with an average salary of $45,353 per year, or $21.8 per hour.

Medical Secretary 2

Allied Digestive Health

Rochester, NY • On-site

$19 - $22/hr

Full-time

Re-posted 21 days ago

Allied Digestive Health rating

8.0

Company rating: 8.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

About the Role:

The Medical Secretary 2 plays a critical role in ensuring the smooth and efficient operation of healthcare facilities by providing advanced administrative support to medical staff. This position involves managing patient communications, scheduling appointments, and maintaining accurate medical records with a high degree of confidentiality and professionalism. The Medical Secretary 2 acts as a liaison between patients, healthcare providers, and insurance companies, facilitating clear and timely information exchange. This role requires a strong understanding of medical terminology, healthcare procedures, and regulatory compliance to support clinical operations effectively. Ultimately, the Medical Secretary 2 contributes to enhancing patient care quality by ensuring administrative processes are handled accurately and efficiently.

Minimum Qualifications:

  • High school diploma or equivalent required; associate degree or higher in a related field preferred.
  • Minimum of 2 years of experience in a medical administrative or secretarial role within a healthcare setting.
  • Proficiency in medical terminology and healthcare documentation standards.
  • Strong computer skills, including experience with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Excellent verbal and written communication skills with the ability to handle sensitive information confidentially.

Preferred Qualifications:

  • Certification as a Medical Secretary or Medical Administrative Assistant (e.g., CMAA, CMAS).
  • Experience with specific EHR platforms such as Epic, Cerner, or Meditech.
  • Knowledge of medical billing and coding processes.
  • Familiarity with healthcare regulatory requirements including HIPAA and OSHA standards.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States healthcare environment.

Responsibilities:

  • Manage complex scheduling for patient appointments, procedures, and follow-ups, coordinating with multiple healthcare providers and departments.
  • Prepare, review, and maintain patient medical records, ensuring accuracy, completeness, and compliance with privacy regulations such as HIPAA.
  • Serve as the primary point of contact for patient inquiries, providing clear and compassionate communication regarding appointments, billing, and medical information.
  • Coordinate insurance authorizations and billing processes by liaising with insurance companies and verifying patient coverage details.
  • Support healthcare providers by preparing correspondence, reports, and documentation necessary for patient care and administrative purposes.
  • Maintain office supplies and equipment, ensuring the administrative environment is organized and efficient.
  • Assist in training and mentoring junior administrative staff to uphold departmental standards and procedures.

Skills:

The Medical Secretary 2 utilizes strong organizational and multitasking skills daily to manage complex scheduling and maintain accurate patient records. Effective communication skills are essential for interacting with patients, healthcare providers, and insurance representatives, ensuring clarity and professionalism in all exchanges. Proficiency with electronic health record systems and office software enables efficient documentation and data management, supporting clinical workflows. Knowledge of medical terminology and billing processes allows the Medical Secretary 2 to accurately process insurance authorizations and assist with billing inquiries. Additionally, problem-solving and interpersonal skills are employed to address patient concerns and support team collaboration within the healthcare setting.

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