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Administrative Assistant 1 Jobs in Rochester, NY

Cirrus Manor

Administrative Assistant

Rochester, NY

$22 - $25/hr

Administrative Assistant - Adult Care Facility We are hiring an organized, dependable ... Qualifications: 1-2 years' experience in Assisted Living Facility. High School Education required ...

Horizon Health

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

  • Retirement

  • PTO

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America's Best ...

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

  • Retirement

  • PTO

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America's Best ...

Horizon Career

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

  • Retirement

  • PTO

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America's Best ...

Person Centered Services

Administrative Assistant

Rochester, NY · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Day one includes in-person training at our West Seneca, NY office, where new team members are introduced to our culture, values, and the foundation of Care Coordination. Administrative assistant ...

EFPR ADVISORY LLC

Administrative Assistant

Rochester, NY · On-site

$22 - $25/hr

We are currently looking for a Administrative Assistant to support the Operations/Finance ... HS Diploma required Experience: 1-3 years of experience in time and billing, accounting support, or ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees--in technical, consulting, operational, sales, finance, and corporate ... Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY · On-site

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate ... Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

  • Medical

  • Retirement

  • PTO

With over 1,000 employees-in technical, consulting, operational, sales, finance, and corporate ... Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$18.91 - $28.38/hr

With over 1,000 employees--in technical, consulting, operational, sales, finance, and corporate ... Pay Range: $20.00 - $24.00 / hour The Administrative Assistant supports the day-to-day operations ...

City of Batavia

Administrative Assistant

Batavia, NY · On-site

$62K - $86K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Join the City of Batavia's Community & Economic Development Department as one of our Administrative Assistants and help residents, businesses, and contractors navigate the permitting and development ...

New

ABM

Administrative Assistant

Rochester, NY

$23/hr

  • PTO

ABM) is one of the world's largest providers of integrated facility, engineering, and ... Administrative & Operational Support * Manages all daily, weekly, and monthly site-level ...

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Showing results 1-20

All JobsAdministrative 1 JobsAdministrative Assistant 1 JobsAdministrative Assistant 1 Jobs in Rochester, NY

Administrative Assistant 1 information

See Rochester, NY salary details

$26.6K

$46K

$60.2K

How much do administrative assistant 1 jobs pay per year?

As of Aug 19, 2026, the average yearly pay for administrative assistant 1 in Rochester, NY is $46,006.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $53,800.00 per year, depending on experience, location, and employer.

What is an administrative assistant 1?

Administrative Assistants are professionals who provide clerical and organizational support to ensure the efficient operation of an office or department. Their duties typically include answering phones, managing schedules, preparing documents, and assisting with various administrative tasks. They play a crucial role in supporting managers and staff, coordinating communication, and maintaining office systems. Administrative Assistants often use office software and may handle sensitive information, requiring discretion and attention to detail.

What are the key skills and qualifications needed to thrive as an administrative assistant 1?

To thrive as an Administrative Assistant 1, you need strong organizational abilities, attention to detail, and proficiency in office procedures, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic data entry systems is typically required. Excellent communication, time management, and problem-solving skills help you manage tasks and support colleagues effectively. These skills ensure smooth office operations, timely completion of tasks, and efficient support for teams and management.

What are some common challenges faced by administrative assistants and how can they be managed effectively?

Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, organizing meetings, and handling communications for their team. Balancing these responsibilities can be challenging, especially when priorities shift quickly. Effective time management, clear communication with team members, and proficiency with office software are key to staying organized and responsive. Seeking feedback and collaborating closely with supervisors can also help identify ways to streamline workflows and address challenges proactively.

What is the difference between Administrative Assistant 1 vs Administrative Assistant 2?

AspectAdministrative Assistant 1Administrative Assistant 2
Required CredentialsHigh school diploma; some roles may require basic certificationsHigh school diploma; additional certifications may be preferred
Work EnvironmentOffice settings, administrative support rolesSimilar office environments with increased responsibilities
Employer & Industry UsageCommon in various industries for entry-level supportOften a step above entry-level, with more complex tasks
Search & Comparison IntentYes, often compared for entry-level rolesYes, for roles requiring more experience

The main difference between Administrative Assistant 1 and Administrative Assistant 2 lies in experience and responsibilities. Administrative Assistant 2 typically handles more complex tasks and may require additional certifications or experience, making it a higher-level support role compared to Administrative Assistant 1.

What other jobs can an administrative assistant do?

An administrative assistant can often transition into roles such as office manager, executive assistant, project coordinator, or customer service representative, leveraging skills in organization, communication, and time management. These positions may require additional experience or certifications but generally involve similar administrative or coordination responsibilities.

What are popular job titles related to Administrative Assistant 1 jobs in Rochester, NY?

For Administrative Assistant 1 jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant 1 jobs in Rochester, NY look for?

The top searched job categories for Administrative Assistant 1 jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administrative Assistant 1 jobs?

Cities near Rochester, NY with the most Administrative Assistant 1 job openings:

Administrative Assistant 1 jobs near you
Infographic showing various Administrative Assistant 1 job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,006 per year, or $22.1 per hour.

Administrative Assistant

Cirrus Manor

Rochester, NY

$22 - $25/hr

Full-time

Re-posted 24 days ago

Job description

Administrative Assistant – Adult Care Facility

We are hiring an organized, dependable Administrative Assistant to support our leadership team and ensure efficient office operations.

Job Summary:

The Administrative Assistant supports facility leadership with clerical duties,

communications, and scheduling. They ensure smooth administrative operations and maintain records. Including but not limited to supporting Director of Patient Services with care plans, admissions, and program enrollment.


Responsibilities may include but are not limited to:

ADMINISTRATIVE and CLERICAL SUPPORT:

  • Admissions and acclimating resident to the facility on move in day

● Assist with filing, scheduling, and data entry.

● Prepare and maintain documents, reports, and resident records.

● Maintain accurate documentation, logs, and progress notes.

● Assist with staff files and internal communications.

RESIDENT SERVICES CASE MANAGEMENT SUPPORT:

● Assist Case Manager in developing, maintaining, and organizing service plans.

● Coordinate appointments, services, and follow-up communications.

● Transportation of residents to appointments with MAS

● Liaise with residents, families, providers, and community support resources as

directed.

● Maintain awareness of resident needs and help track service timelines and

compliance requirements.

● Support care coordination, community outreach, and discharge planning activities as

appropriate.

● Help ensure tasks are completed in accordance with NYS DOH adult care guidelines

(as applicable).

● Ensure accurate and up-to-date information is entered into the facility’s electronic

filing system.

● Record and verify important data to ensure accuracy, completeness, and compliance.

● Investigate incident reports in accordance with facility policies and NYS DOH rules

and regulations. Communicate with all parties and contacts.

● Assist with Medicaid recertifications.

Qualifications:

1-2 years' experience in Assisted Living Facility. High School Education required, but some College is preferred.

Must be able to follow written and verbal instructions.

Mental and physical health sufficient to perform job functions.


Pay: $21-$24 an hour based on experience.

Job Type: Full-time

Schedule: Weekdays